Fort Walton Beach Council agenda — 04-11-06 Regular — reading text

perhaps monthly meetings. The Mayor Pro Tern called for the vote on the motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. MAYOR/COUNCIL ANNOUNCEMENTS Councilman Holmes stated he enjoyed the Construction Junction held at the fairgrounds. Mr. Patterson addressed the height issues voted on this evening and the major changes they will bring. Mr. Tucker stated his thoughts that an error was made in allowing heights to be limited. Dr. Pullen requested that the Hollywood Church of Christ be recognized since it has allowed the City to hold neighborhood meetings at their location for a number of years. Mr. Hartwell discussed restricting the use of property and that it is done all the time, that as the demographics of the city change the laws change as well, and that what was right 25 years ago is not necessarily right today. CITY MANAGER ANNOUNCEMENTS The City Manager discussed the situation regarding the property at 106 McGriff Street NE, and advised Council that the City will take ownership of the property on Wednesday, March 29, 2006. She stated the residents will be allowed to remain on the property until April 11 , whereby an eviction notice will be drawn up by the City Attorney them will be notifying they evicted on April 11 at 5 pm, giving the residents an extra 13 days. The City Manager explained she was advised Sabu Williams that he by will personally assist in the eviction for those that have not found housing. The City Manager made it clear that no rent will be collected, no criminal activity will be tolerated, and she is looking toward the United Way possibly paying for electricity, gas, and maybe the water if necessary. Council was satisfied with this plan. Further discussion included liability if a resident were injured on the property before being evicted, since it is now owned by the City. Mark Wiltsie, Human Resource Director, explained that the City has certain sovereign immunity regarding liability, and that the eviction notice should include verbiage that the residents are there at their own peril. It was also noted the will be posted in the usual property matter.  3- 28- 06 Regular Council 160 ADJOURNMENT There being no further business, the meeting adjourned at 11 : 30 pm APPROVED: MAYOR: ATTEST: CITY CLERK ddm Ive  CITY COUNCIL MEETING April 11 , 2006 Consent Agenda 117, Disaster Request authorization to award RFP- 06- Services, to TAG Grinding Services, Palmetto, GA; authorize CM to approve four (4) one ( 1) yr options; and authorize CM to approve change orders Purchasing Director) Council Action 1st 2nd Vote: CA- 2 Agenda Item Number:  CITY OF FORT WALTON BEACH MEMORANDUM DATE: April 4, 2006 TO: Joyce Shanahan, City Manager FROM: Michael C. Tatum, Purchasing Director SUBJECT: Disaster Services RFP # 06-117 BACKGROUND: The City of Fort Walton Beach has held a pre-event contract for hurricane debris removal and in December 2005. It is in the City' s interest disposal since 1999. Our existing contract expired debris I trees as to award a hurricane pre-event contract to allow the removal and disposal of quickly as possibleafter the event of a major tropical storm or hurricane. DISCUSSION: 8, 06- 117 for Disaster Services on February The City issued a Request for Proposal RFP # March 14, 2006. A committee was formed 2006. A total of 16 proposals were received on Allen Lassiter, Operations Manager and Joe consisting of Mike Tatum, Purchasing Director, Menda, Sanitation to evaluate the proposals. Superintendent The evaluation criteria consisted of experience, references, price, manpower and equipment. used as the only factor in evaluating these While price is a very important factor, it was not to to a company possessing the best qualifications proposals. It is imperative the City award the committee on the evaluation of the proposals, complete the work at the best price. Based disaster services at the believes TAG Grinding Services is the best firm capable of performing of all proposals are provided in the additional best price for the City. Please note that copies materials folder in the City Clerk' s office. C& D of millions of cubic yards of debris and TAG Grinding Services has removed and disposed has and Ivan. TAG Grinding Services materials from Hurricanes Charley, Frances, Jeanne Coral, Florida, Salisbury, North Carolina, Hennessey, performed disaster services for Cape TAG of Fort Walton Beach to name a few. Oklahoma, Thomasville, North Carolina and City business since 1996 and is a qualified Grinding Services has been in the debris management debris I disaster recovery contractor. TAG and quality of work performed by References were checked concerning the timeliness were from excellent to outstanding and each entity Grinding Services. All comments received would definitely hire this company again. Staff also inquired about the paperwork for FEMA records and experienced no problems reimbursement and was advised TAG kept excellent concerning reimbursement. C Pt -: 1-  pre-event contracts with municipalities in Georgia TAG Grinding Services currently possesses with City of Cape Coral, Florida. and North Carolina. They also hold a pre-event contract include all costs associated with removal and The unit prices provided in the bid tabulation shall pay all tipping fees disposal of all vegetative debris, tires, trees and stumps. The City Landfill in Navarre which currently associated with the disposal of C& D materials at the Coyote fees associated with household ( white is $ 2. 50 a cubic yard. The City shall pay all tipping Walton Beach which currently is $ 38.68 per ton. goods) at the BFI Transfer Station in Fort RECOMMENDATION: the City Manager to enter a contract with Staff respectfully request the City Council authorize unit prices on the Bid Tabulation for the TAG Grinding Services of Palmetto, Georgia at the 31, 2006 with four ( 4) one year options upon mutual period June 1, 2006 through December for the City Manager to authorize change agreement of both parties. Request authorization will be brought back to City Council for orders. All change orders exceeding $ 20, 000. 00 ratification. Reviewed and Concurred: t/ Hold for Discussion: Denied: 1Y1cU aV:L Date i 2pc6 ;;; Michael Tatum - Purchasing Director Reviewed and Concurred: I O~ 0/ !~ I Date ity Manager MCT/ mhj Attachment  co CD .." cno1 ... 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