Okaloosa County BOCC — September 3, 2013 — Passenger Boarding Bridges LPA_Task Order 15 — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: C09-1736-AP Tracking Number: Lv X or Contractor/Lessee Name: The LPA Group, Inc. Grant Funded: YE NOX. Purpose: TO#15 for design, bidding, and construction administration services to produce specifications and bidding documents to replace the existing Regional Boarding Ramp (RBR) as manufactured by Infra-Structures/East Island Aviation at Gates A-1 and A-2 of the Northwest Florida Regional Airport with new Apron Drive Passenger Boarding Bridges (PBB’s) and accessories. Date/Term:___ 300 Days 1. DX] GREATER THAN $50,000 Amount: $ 63,440.00 2. L.] GREATER THAN $25,000 Department: VPS 3. $25,000 OR LESS Dept. Monitor Name: Sunil Harman Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requitements are met: labs Gn Date: (0.02 -(% or Purchasing Director or designee | Risk Management Review Approved Date: Risk Manager or designda, _| County Attorney Review Approved as written: Date: County Attorney Following Okaloosa County appro Contract & Grant Document has been received: Date: Contracts & Grants Manager TASK ORDER APPROVAL FORM CONTRACT #: C09-1736-AP TASK ORDER #: 15 TASK ORDER AMOUNT: $63,440 OFFERED BY CONSULTANT: LPA Group FIRM’S NAME Mark Kistler REPRESENTATIVE’S PRINTED NAME We ¢ SIGNATURE Assistant Vice President 971814 TITLE DATE RECOMMENDED FOR APPROVAL (Department Director) SIGWATURE Lo 7 Director of Ahopaets {O~-\- 13 DATE COUNTY ADMINISTRATOR (if applicable) DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) $25,000 or less approved by Purchasing Director Between $25,001 and $50,000 approved by Purchasing Director and County Administrator In excess of $50,000 approved by the Board. CydecanJor/ PURCHASING DIRECTOR [O-ov-() DATE CHAIRMAN (if applicable) DATE TASK ORDER AUTHORIZATION TASK ORDER NO. 15 CONTRACT # C09-1736-AP OKALOOSA COUNTY, FLORIDA BOARDING BRIDGES A-1 and A-2 This Task Order shall be for design services, bidding, and construction administration services to produce specifications and bidding documents to replace the existing Regional Boarding Ramp (RBR) as manufactured by Infra-Structures/ East Island Aviation at Gates A-1 and A-2 of the Northwest Florida Regional Airport with new Apron Drive Passenger Boarding Bridges (PBB’s) and accessories. A re- configuration of the west side of the terminal will to allow parking of larger, narrow body at these locations is included. The cost for completing this work shall be a lump sum of Sixty Three Thousand Four Hundred and Forty Dollars and No Cents ($63,440.00). The following exhibits are made part of this Task Order and are attached hereto: Exhibit A — Scope of Work (4 pages total) Exhibit B —- Manhour/Fee Estimate (4 pages total) EXHIBIT “A” SCOPE OF WORK BOARDING BRIDGES A-1 and A-2 DESIGN AND CONSTRUCTION SERVICES OKALOOSA REGIONAL AIRPORT Project Overview Okaloosa County has requested THE LPA GROUP INCORPORATED (herein referred to as LPA) to replace the existing Regional Boarding Ramp (RBR) as manufactured by Infra-Structures/ East Island Aviation at Gates A-1 and A-2 with new Apron Drive Passenger Boarding Bridges (PBB’s). Also included in this project will be the replacement of the 400hz/48VDC ground power units and the pre-conditioned air units. (The existing pre-conditioned air units may be under sized if the fleet mix is expanded to include larger, narrow body aircraft.) The bridge structure will consist of a ramped fixed tunnel, a rotating rotunda, telescoping bridge tunnel section, a cab with full controls for moving the bridge into position, vertical and horizontal drive system, baggage lift system, and provisions to re-mark the apron for the new parking positions associated with revised docking procedures than what is currently marked and the potential for larger mix of aircraft at these positions. These positions will be required to accommodate regional jets, narrow body jets, and a small percentage of turboprop aircraft. The scope of services provided herein will be to formulate a Request for Proposals (RFP) package and bidding phase and construction administration services for the Airport. The following describes the services to be performed by LPA. The Manhour and cost breakdown is provided in Exhibit B. Phase I — Plan and Specifications Production The Consultant shall assemble plans and specifications for the installation of the two new bridges at Gates A-1 and A-2. Recent discussions have mentioned the possibility of placing the bridges at Gates A-2 and A-3 and leaving Gate A-1 as an apron loading area with no bridge, primarily to be used for turboprops. This option will be evaluated as a part of this scope as well as consolidating positions A-1 through A-4 into only 3 positions, thus providing the airport an advantage of serving larger aircraft at these locations. Electrical modifications will be made at Gate A-3 to relocate the power supply from Gate A-1 to Gate A-3 if this option is selected. A terminal apron plan concept will provided with a fleet mix requirement that shows approximate positions based on bridge slope limits and aircraft door heights. This concept will be approved by airport staff prior to finalizing. A section through the face of the terminal and across the apron shall illustrate an approximate extent of fixed tunnel lengths, rotunda locations, and telescoping two tunnel PBB apron drive bridge section. The plan sheets shall generally consist of the following: e Cover Sheet, NW Florida Regional Airport 9/19/2013 Page A-1 of A-4 Boarding Bridges General Notes, Typical Section and Elevation View, Construction Safety and Phasing Plan, Demolition Plan, Apron Layout and Marking Plan, Electrical Notes, and Miscellaneous Details. A Pre-Design Geotechnical Investigation will determine allowable soil bearing capacities for the bidders use in determining the concrete foundation requirements for their support column to the rotunda. A fixed tunnel section of walkway will be specified that will be mounted to the apron, secured to the face of the terminal, and ramped up to the proposed rotunda. Dimensions of this fixed walkway will be the requirement of the bridge manufacturer due to the fact each telescoping bridge section length will vary from each bidder. The same applies to exterior and interior furnishings. General requirements for interior lighting, floors, carpet and finishes will be specified as requirements for each bidder to meet. It is anticipated that ancillary equipment or add-on products will be part of this project. These include such add-ons as ground power (both 28VDC and 400HZ AC), pre-conditioned air, RJ cab retrofits (CE floors), bag lifting devices, bag chutes, and/or late bag elevators. Some of these add-ons will be manufactured by the bridge company, others will be by separate manufacturers and provided by the PBB manufacturer. The needs of the airport shall be discussed in early phases of the RFP formulation. The design will specify that the contractor make all the necessary improvements for the bridge manufacturer to deliver the bridge and connect it. LPA shall formulate an RFP package and include criteria for the technical evaluation of the submitted proposals to ensure responsiveness to the product requirements. This criteria will be established by and be reviewed and approved by the airport. Cost will be the sole factor in the selection, assuming the product meets the specification and the bid is responsive. Notice of this RFP will go through the normal County procurement policies and procedures. LPA shall also contact all known manufacturers and alert them to the advertisement. Once the specifications are established and the project advertised, the manufacturers would have a minimum of 30 days to put together their proposal (a longer time period may be required). Once the evaluations are completed and the County selects a manufacturer, the County shall purchase these bridges for future delivery. Purchase of this product directly from the manufacturer can save the County the subcontractor’s mark up (usually 10%) and state of Florida sales tax. No pre-bid meeting is included in this scope. Since the vendors will be from different parts of the country and there should be no need for them to see the site, one will not be necessary. NW Florida Regional Airport 9/19/2013 Page A-2 of A-4 Boarding Bridges Phase 2 — Bidding Services The Consultant will reproduce and distribute plans and specifications from their Tampa office. They will also write the advertisement, perform coordination with County Purchasing and will: Respond to questions; Prepare addenda as necessary; Assist the Airport in tabulating and evaluating bids; Assist the Airport for the re-bid of the project if the Airport rejects the bids for any reason (this work will be performed as an additional service requiring a negotiated contract); and Assist in the contract award and preparation of construction contract documents (to the FAA requirements). 0000 O Phase 3- Construction Administration Services The Consultant’s engineer will perform general coordination with the Airport, Subconsultants, Airport tenants, Contractor, subcontractors, will monitor contractor’s progress, ensure contractor’s compliance with Airport and TSA requirements, and will: prepare for and attend the Pre-Construction Conference; review shop drawings; review pay applications, payrolls, schedules, EEO reports, and DBE expenditure reports; review test results; make site visits (assume 8 total); review and respond to Requests for Information (RFIs); review change orders, if necessary; perform final inspection; review record drawings prepared by the Contractor and submit them to the Airport; review contract closeout documents submitted by the contractor; coordinate quality control testing; prepare DBE reporting form; and submit final report to FAA and close out grant. O0O00 00 0000000 Construction Inspection No full time Construction Inspection is included. Quality Assurance Testing Contractor shall provide their own Quality Control testing and submit to the Engineer for approval. NW Florida Regional Airport 9/19/2013 Page A-3 of A-4 Boarding Bridges Other Provisions a) The Airport will pay all costs associated with any permit application and/or impact fees. Schedule: Phase 1 Design 45 days Airport Review 15 days Phase 2 Bidding Services 30 days Purchasing review 60 days Phase 3 Material Procurement 60 Days Construction Phase Services 60 days plus 30 day punch list Total 300 Days NW Florida Regional Airport 9/19/2013 Page A-4 of A-4 Boarding Bridges EXIHIBIT B ZN MANHOUR AND FEE ESTIMATE _ === OKALOOSA COUNTY NORTHWEST FLORIDA REGIONAL AIRPORT BOARDING BRIDGES A-1 and A-2 FEE SUMMARY i BASIC SERVICES Phase 1 - Design $28,885.00 TOTAL DESIGN : $28,885.00 BIDDING | Phase 2 - Bidding $8,160.00 TOTAL BIDDING : $8,160.00 ‘CONSTRUCTION MANAGEMENT Phase 3 - Construction Management Construction Administration $22,395.00 Construction Inspection $0.00 Quality Assurance Testing $0.00 Direct Expenses $4,000.00 CONSTRUCTION MANAGEMENT : $26,395.00 TOTAL PROFESSIONAL FEES (Lump Sum): $63,440.00 NWF Regional Airport Boarding Bridges 10/11/2013 Page B-1 of B-4 EXIHIBIT B MANHOUR AND FEE ESTIMATE OKALOOSA COUNTY NORTHWEST FLORIDA REGIONAL AIRPORT Boarding Bridges A-1 and A-2 PHASE 1 - DESIGN SR. Project Professional SR.CAD CAD Item/Task Description Manager_ __Engineer___Designer__Technician__ Clerical Totals Coordination with airport 6 6 Site Visit 6 6 12 Project Kick Off Meeting 2 4 6 Final Review meeting 2 4 6 Solicit Vendors 2 4 2 8 Coordination with Vendors for product ee 15 15 compatibility Determine fleet mix, door heights, apron 4 44 6 24 slopes. Evaluate boarding bridge docking positions, sweep limits, and tunnel slope 4 42 8 24 calculations to determine aircraft parking position stop bar location.