Fort Walton Beach — Fiscal Year 2019-20 Adopted Budget — reading text

and stability while offering quality services efficiently and responsively. Actual YTD thru 06/30 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY20) 2015-16 2016-17 2017-18 2018-19 2018-19 2019-20 Provide Accurate and Timely Financial Information Monthly Financial Reports Prepared within 20 Days 98% 99% 98% 80% 95% 95% Findings From External Auditors 0 0 0 0 0 0 Prepare Useful & Meaningful Financial Documents to the Public Achieve GFOA Distinguished Budget Presentation Award (possible points awarded) 92% 95% 95% 95% 95% 95% Achieve GFOA Certificate of Achievement for Financial Reporting    annual measure    Prepare 95% of monthly financial reports within 20 days of the end of the month to provide timely financial information.  Achieve growth beyond the rate of inflation for invested surplus funds.  Increase the number of grants awarded to the City through grant-writing training and new avenues of grant opportunities. FUTURE GOALS (FY21 & FY22)  Automate reporting process by converting monthly financial and budget reports to Q-Rep software.  Review and update all finance policies and procedures to ensure accuracy, completeness, and functionality.  Provide internal training opportunities for city staff to enable effective use of the available information within the City's computerized accounting system.  Create City centric communications report. PRIOR YEAR ACCOMPLISHMENTS (FY19)  Received GFOA Distinguished Budget Presentation Award and Certificate of Achievement for Financial Reporting. 69  001 GENERAL FUND - 0530 PURCHASING Actual Budget 2018-19 2019-20 % 2015-16 2016-17 2017-18 Adopted Adopted Change Revenues: Division Does Not Generate Revenue $ - $ - $ - $ - TOTAL REVENUES $ - 0.00% Personal Services: 2.75 2.75 3.00 3.00 Number of Funded Employees (FTE's) 3.00 122,298 122,298 120,846 125,594 513-1200 Regular Salaries 133,323 6.15% 54 54 162 - 513-1201 Service Awards - 0.00% - - - - 513-1300 Part-Time Wages - 0.00% 61 61 119 100 513-1400 Overtime 100 0.00% 7,613 7,613 7,356 7,616 513-2100 FICA Taxes 8,082 6.12% 1,781 1,781 1,720 1,781 513-2101 Medicare 1,890 6.14% 18,562 18,562 21,996 19,574 513-2200 Retirement Contributions 22,529 15.10% 3,711 3,711 6,217 7,844 513-2204 Retirement Contributions - DC Plan 6,926 -11.70% 9,784 9,784 7,003 7,568 513-2300 Dental, Life & Health Insurance 7,890 4.25% 209 209 244 239 513-2400 Worker's Compensation 253 5.99% $ 164,072 $ 164,072 $ 165,663 $ 170,315 Total Personal Services $ 180,994 6.27% Operating Expenditures: 7,931 7,931 8,234 7,922 513-3100 Professional Services 8,162 3.03% - - - 135 513-4000 Travel and Per Diem 1,335 888.89% 561 561 740 740 513-4100 Communication Services 563 -23.89% 66 66 66 120 513-4200 Postage 120 0.00% - - - 500 513-4630 Equipment Repair 500 0.00% - - - 75 513-4700 Printing & Binding 75 0.00% - - - 340 513-5204 Fuel & Oil 340 0.00% - - - 300 513-5210 Uniform Expense 300 0.00% 682 682 1,622 - 513-5231 Computer Hardware/Software - 0.00% 285 285 285 320 513-5400 Books, Dues & Publications 285 -10.94% $ 9,525 $ 9,525 $ 10,947 $ 10,452 Total Operating Expenditures $ 11,680 11.75% Debt Service 545 545 726 557 581-9121 Transfer to Debt Service Fund - -100.00% $ 545 $ 545 $ 726 $ 557 Total Debt Service $ - -100.00% $ 174,142 $ 174,142 $ 177,337 $ 181,324 TOTAL EXPENSES $ 192,674 6.26% $ (174,142) $ (174,142) $ (177,337) $ (181,324) NET REVENUE / (EXPENSE) $ (192,674) 6.26% 0530-Purchasing 9/19/2019 10:31 AM 70 PURCHASING Share of City Budget $192,675, DESCRIPTION 0.4% Purchasing is responsible for the acquisition of supplies, materials, equipment, and other commodities needed for operations, as well as supervising the preparation and processing of all bids, proposals, quotations, and required advertisements. MISSION Procure goods and services at the best possible cost consistent with the quality needed to provide the best services to the public. Actual YTD thru 06/30 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY20) 2015-16 2016-17 2017-18 2018-19 2018-19 2019-20 Procure Products As Efficiently As Possible Purchases Made By Purchase Order n/a n/a 2,986 2,289 2,800 2,800 Time Between Requisition Approval And Purchase Order Creation n/a n/a 4% 3% <5% <5%  Develop succession planning for Purchasing Division to assure continuity of proper purchasing policies and city requirements.  Systematically update wording, requirements for formal bid documents. FUTURE GOALS (FY21 & FY22)  Develop and implement procurement tracking for item order frequency. PRIOR YEAR ACCOMPLISHMENTS (FY19) Expanded ITB/RFP postings to include St of FL Office of Supplier Diversity website (minority; woman-owned; veteran-owned  businesses); and on LinkedIn. 71  001 GENERAL FUND - 0800 POLICE Actual Budget 2018-19 2019-20 % 2015-16 2016-17 2017-18 Adopted Adopted Change Revenues: 181,303 190,399 202,468 181,576 312-5200 Insurance Premium Tax - Police Pension 181,576 0.00% 303 135 180 100 329-4000 Taxi Permit/Bicycle Registration 100 0.00% 2,364 3,005 2,367 2,387 342-1000 Law Enforcment Services 3,263 36.70% 7,504 9,016 2,688 5,376 342-1300 Police Special Events - -100.00% 4,759 4,440 5,040 4,415 342-1800 Photo Copies 5,504 24.67% 38,979 38,831 31,298 30,210 351-5000 Traffic Fines 41,665 37.92% 21,058 20,959 17,598 16,006 351-5030 Traffic Fines - Law Enforcement Automation 19,911 24.40% 470 875 710 240 354-1100 Parking Citations 231 -3.57% 950 1,650 2,275 1,150 354-1200 False Alarm Fines 1,243 8.09%