Fort Walton Beach — Fiscal Year 2019-20 Adopted Budget — reading text

Share of City Budget $243,244, 0.5% DESCRIPTION The City Clerk is a Charter Officer, appointed by and reporting to, the City Council. The City Clerk performs as part of the Administrative Branch of the City. The Clerk serves as the custodian of the City seal, custodian of records, and provides administrative support to the Mayor and City Council. MISSION Provide professional, knowledgeable and accurate service to the Mayor and City Council Members, the public, and other Municipal departments by preparing agendas and minutes, processing and monitoring records requests, and updating the Code of Ordinances and Land Development Code. Actual YTD thru 06/30 Budget CURRENT GOALS, OBJECTIVES, & METRICS (FY20) 2015-16 2016-17 2017-18 2018-19 2018-19 2019-20 Continue to properly maintain public records Boxes Scanned/Destroyed na 47 45 76 50 50 Documents Recorded with County na 46 31 28 40 40 Requisitions/Purchase Orders na 18 16 22 15 15 Continue to provide prompt & professional customer service Public records requests & Public records requested $ generated na 621 / $688 757/$3,924 706/$199 600/$500 600/$500 Legal/Display Ads na 26 19 23 20 20 Lien requests/dollars generated na 431 / $10,572 406/$16,200 365/$13,750 400/$10,000 400/$10,000 Number of pages transcribed (Council/Board/Comm) na 239 213 232 225 225 Continue to provide professional administrative support Contracts/Leases/Agreements/MOA/MOU processed na 53 51 32 50 50 Number of Council and Board/Committee meetings na 57 55 45 50 50 Ordiances & Resolutions approved by Council na 40 27 33 35 35  Implement Phase II of the Public Records Request Management Software System, JustFOIA to increase productivity and accountability, to provide monitoring capabilities of the status of requests, and to maintain history.  Provide Code of Ordinance and Land Development Code additions and revisions to Municode immediately after approval for posting . FUTURE GOALS (FY21 & FY22)  Continue to add methods/processes to increase and improve online accessibility for employees and the public.  Continue to purge electronic files that have exceeded their retention date. PRIOR YEAR ACCOMPLISHMENTS (FY19)  Partially implemented the Public Records Request Management Software System, JustFOIA, to increase productivity and accountability, to provide monitoring capabilities of the status of requests, and to maintain history. First Phase implemented in the the Police Department.  Streamlined Lien Searches which minimized multiple staff interruptions. 67  001 GENERAL FUND - 0500 FINANCE Actual Budget 2018-19 2019-20 % 2105-16 2016-17 2017-18 Adopted Adopted Change Revenues: Division Does Not Generate Revenue $ - $ - $ - $ - TOTAL REVENUES $ - 0.00% Personal Services: 6.00 6.00 6.00 6.00 Number of Funded Employees (FTE's) 6.00 99,590 98,506 96,381 102,823 513-1100 Executive Salaries 105,477 2.58% 204,048 222,176 220,029 243,941 513-1200 Regular Salaries 241,220 -1.12% 162 - - - 513-1201 Service Awards 217 100.00% 193 114 824 400 513-1400 Overtime 400 0.00% 16,817 17,635 18,146 18,859 513-2100 FICA Taxes 18,573 -1.51% 3,933 4,124 4,244 4,410 513-2101 Medicare 4,344 -1.51% 77,437 95,695 136,393 106,711 513-2200 Retirement Contributions 67,588 -36.66% 3,953 4,748 7,669 10,137 513-2204 Retirement Contributions - DC Plan 8,386 -17.27% 64,400 77,318 73,925 81,021 513-2300 Dental, Life & Health Insurance 84,862 4.74% 527 549 640 659 513-2400 Worker's Compensation 659 0.00% $ 471,060 $ 520,865 $ 558,251 $ 568,962 Total Personal Services $ 531,725 -6.54% Operating Expenditures: 46,023 42,312 52,009 75,881 513-3100 Professional Services 76,860 1.29% 55,363 56,359 64,574 58,407 513-3200 Annual Audit Services 59,458 1.80% 3,206 - 197 - 513-3400 Other Services - 0.00% 6,106 7,837 7,556 8,550 513-4000 Travel and Per Diem 8,550 0.00% 1,048 1,077 1,151 1,158 513-4100 Communication Services 1,028 -11.19% 4,280 2,627 4,665 2,600 513-4200 Postage 2,600 0.00% 470 488 507 530 513-4610 Maintenance Contracts 551 3.96% 1,293 1,132 1,060 1,025 513-4700 Printing and Binding 1,025 0.00% 0 2 11 25 513-4903 Sales Tax Expense/Penalty 25 0.00% 4,057 4,035 3,649 4,850 513-5100 Office Supplies 4,350 -10.31% 1,811 2,190 2,308 2,980 513-5200 Operating Supplies 2,730 -8.39% 400 442 491 600 513-5210 Uniform Expense 600 0.00% 311 614 1,631 - 513-5231 Computer Hardware/Software - 0.00% 2,245 2,050 1,800 2,705 513-5400 Books, Dues & Publications 2,705 0.00% 3,056 1,439 1,944 3,828 513-5500 Training 3,828 0.00% $ 129,669 $ 122,604 $ 143,553 $ 163,139 Total Operating Expenditures $ 164,310 0.72% Capital Outlay: $ - $ - $ - $ - Total Capital Outlay $ - 0.00% Capital Improvements Program: $ - $ - $ - $ - Total Capital Outlay $ - 0.00% Debt Service 1,089 1,089 1,089 1,114 581-9121 Transfer to Debt Service Fund - -100.00% $ 1,089 $ 1,089 $ 1,089 $ 1,114 Total Debt Service $ - 100.00% $ 601,819 $ 644,558 $ 702,892 $ 733,215 TOTAL EXPENSES $ 696,035 -5.07% $ (601,819) $ (644,558) $ (702,892) $ (733,215) NET REVENUE / (EXPENSE) $ (696,035) -5.07% 0500-Finance 9/19/2019 10:31 AM 68 FINANCE Share of City Budget $696,036, 1.5% DESCRIPTION Finance's primary function is to maintain financial stability for the City. Responsibilities include monitoring appropriations, revenues, and expenditures; developing policies and procedures relating to finance issues; ensuring compliance with City, State, and Federal regulations; and oversight of purchasing and customer service. MISSION Provide professional support in financial administration, uphold the public's trust and reliance on financial reports, and maintain the City's sound financial position