Okaloosa County BOCC — 2013 meeting #1142 (date undetermined) — 1-6 Solid Waste — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: SOLID WASTE PROGRAM DESCRIPTION: The Solid Waste Section of the Public Works Department provides collection and disposal of municipal solid waste to all citizens and municipalities of Okaloosa County. REVENUE: Solid Waste Division is funded through landfill operating fees; landfill/transfer station tip fee, franchise area per household disposal fee and CPI retention. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 357,875 269,987 264,872 273,831 Operating Expenses 5,062,592 5,757,279 5,151,228 5,829,086 Capital Outlay 0 0 0 165,000 Reserves 0 0 1,179,496 1,571,885 Total 5,420,467 6,027,266 6,595,596 7,839,802 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 6 5 5 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 6 5 5 5 MAJOR ACCOMPLISHMENTS LAST YEAR:  Provide for collection, disposal, remediation and long term care activities with reductions in staff and revenues and despite additional regulatory scrutiny.  Maintained high level service to our municipal solid waste (MSW) customers through operation of two transfer stations servicing northern and southern portions of the county.  Worked with County Commission and Consultant to develop a plan for implementing a commercial collection franchise to take effect in 2016 thereby giving County control of better than 50% of the waste stream and posturing itself to competitively bid out both residential and commercial garbage collection and disposal in 2015. Additional benefit will be to afford the County the opportunity to implement enhanced  recycling services for both the residential and commercial sector thus increasing revenues and recycling rates in an effort to meet the State mandated goal of 75% by the year 2020.  Brought multi-family unit with dumpster service into compliance with contract provisions for one-pay system billed by Franchisee versus a multiple pay system billed by Water & Sewer. In most cases this generated additional (lost) income to contractor and the County.  Manage a fee collection program for charge customers from three remote sites.  Manage compliance and remediation programs for three closed sites per Florida Department of Environmental Protection (FDEP) permits.  Manage Contracts for the collection and disposal of municipal solid waste.  Over the past year worked with our MSW provider with an emphasis on response to customer concerns through management of our subcontractor and public relation efforts  Focus on environmental restorations efforts: o Reduced quarterly gas monitoring requirements from to annual for all three County landfills in the FDEP Long Term Care (LTC) program. o Decommissioned two off-site groundwater recovery systems at Baker Landfill (BLF). o Construction, start-up and operation of three groundwater extraction systems at BLF. o Completed Long Term Care permit renewal at BLF. o Reduced Quarterly Sampling and Analysis to Semi-Annual at BLF o Completed Pilot Study of the Vadose Zone Aeration at Niceville Landfill (NLF) o Negotiated remediation requirements from active pump and treat to Monitored Natural Attenuation (MNA) at NLF. o Executed new Easement Agreement with Eglin Air Force Base at NLF. o Draft Long Term Lease Agreement for Wright Landfill (WLF) submitted for Air Force Final signature. o Completion of Remedial Action Plan Modification support information activities. o Continued reinforcement of a proactive relationship with FDEP and the adjacent property owners. PROGRAM GOAL: To provide an environmentally safe and cost effective system for the collection and disposal of Municipal Solid Waste in compliance with Florida Statute Chapter 403 and Florida Administrative Code 62-701. To comply with all FDEP regulations and current agreements for environmental restoration and long term care activities at Okaloosa County landfills. KEY OBJECTIVES: 1. Provide a collection mechanism for the removal of Municipal Solid Waste. 2. Manage franchise agreements. 3. Respond to customer inquiries. 4. Educate the public on services provided. 5. Conduct closure monitoring and remediation activities at all public landfill facilities in accordance with all state and federal regulations. 6. Manage Baker scale house operations. 7. Produce timely gas monitoring, compliance, and assessment reports for permit compliance activities at Okaloosa County landfills. 8. Finalize and Implement Wright Landfill Remedial Action Plan Modification. 9. Decommission Pilot Study Work Plan at Niceville Landfill. 10. Maintain remediation system infrastructure to return a high operational output. 11. Avoid FDEP non-compliance issues and/or violations. 12. Execute aggressive quarterly maintenance programs for BLF and WLF. 13. Reduce subcontractor costs through effective project controls. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of Full Time Employees 5 5 5 Total Disposal Expenditures * $4,555,451 $3,827,000 $4,723,840 Total Operating Expenditures $6,027,266 $5,416,100 $6,260,346 Input Total Landfill Closure/Compliance Expenditures $159,295 $142,420 $182,500 Total Landfill Remediation Expenditures $628,650 $487,600 $371,200 Total Disposal Tons 89,639 109,672 121,000 Total Residential Customers 30,250 30,250 30,250 Total Revenue (Solid Waste Section) $6,554,622 $6,554,622 $6,542,722 Balance in Solid Waste Section $527,356 $1,138,522 $282,276 Cumulative Balance $527,356 $1,665,878 $1,948,154 Output Total Compliance Monitoring and Reporting 18 18 18 Total Remediation Monitoring and Reporting 8 8 8 Total Residential Service Requests 35 40 40 Equivalent Cost Per Ton $67.24 $49.38 $51.74 Efficiency Equivalent Revenue Per Ton $73.12 $59.77 $54.07 Number of Violation Notices 0 0 0 Effectiveness Expense to Revenue Ratio 92% 83% 96% % of Residential Service Requests 0.11% 0.13% 0.13% % Report Delivery 100% 100% 100% * Based on $36.77/ton -FY 11; $37.52/ton-FY 12; $38.26/ton-FY13  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: RECYCLING PROGRAM DESCRIPTION: The Recycling Office of the Environmental Services Division provides oversight for the County’s Recycling Program covering both rural and urban residential collection in accordance with State and federal guidelines. This includes the grinding/mulching of the County’s yard waste at two locations: Wright Landfill and Baker Landfill. The Recycling Office manages the Household Hazardous Waste Program serving Okaloosa County and ten surrounding counties (500,000 residents) through FDEP Cooperative Arrangement Grants. Additionally, the Recycling Office is responsible for managing the collection of Special Waste (tires and white goods-appliances) and oversight of the Small Quantity Generator (SQG) Verification Program. REVENUE: Consists of tip fee for 17,000 tons; revenue from other departments and Conditionally Exempt Small Quantity Generators (CESQGs); revenue from sale of metals; and reimbursement from CO-OP grants. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 410,224 407,654 392,345 415,806 Operating Expenses 752,129 794,820 837,059 1,122,792 Capital Outlay 0 0 0 198,100 Reserves 0 0 0 0 Total 1,162,353 1,202,474 1,229,404 1,736,698 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 7 7 7 7 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 7 7 7 7 MAJOR ACCOMPLISHMENTS LAST YEAR:  Provided curbside recycling service to approximately 30,000 homes  Following the success of the Shalimar enhanced recycling pilot the Board voted to incorporate enhanced recycling into the competitive bid process for the contract that ends in 2016.  Collected 4,258 tons of recyclables through residential service and another 36,012 tons through private recycling efforts (includes 17,000 tons of yard waste).  Disposed of 11,900 waste tires  Collected and processed over a million pounds of Household Hazardous Waste  Received $206,500 to operate Okaloosa County’s HHW program at no charge to local residents and to conduct 11 mobile collections in nine neighboring counties  Conducted two mobile HHW events on Hurlburt Field  Expanded the in-house office recycling services in selected County office buildings including the new Extension Office utilizing the services of HORIZONS  Provided recycling opportunities to six local