Okaloosa County BOCC — September 3, 2013 — reading text

delivered and to do and perform all work related to providing Information Technology Services as per the attached fee schedule in strict conformity with the provisions of this Contract, the Notice to Contractors, the Specifications and the Plans approved by the Owner. The said Plans, Specifications, the Notice to Contractors, and the proposal are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his proposal, but will not proceed until he receives official notice to begin. This contract may be utilized by other Okaloosa County Departments. Said departments will negotiate Task Orders independently from Public Works. This contract shall be for a three (3) year period and may be renewed for one (1) additional three-year period upon written agreement by both parties. This contract may be cancelled in writing upon 30 days written notice. REPRESENTATIVES: The authorized representative of the County shall be: Don Vanderhoek, Director Okaloosa County Information Systems 1804 Lewis Turner Blvd., Suite 402 Ft. Walton Beach, FL 32547 850-651-7750 E-Mail: dvanderhoek@co.okaloosa.fl.us 19 Packet Pg. 97  The authorized representative for shall be: E-Mail: All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Jack Allen Purchasing Services Manager Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960 / 850-689-5998 (FAX) E-Mail: jallen@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said has hereto fixed his signature, the day and year above written. WITNESS: CONTRACTOR BY TITLE 20 Packet Pg. 98  STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this _____ day of _____________________ 2013 and is effective on the _____ day of _________________________ 2013. ATTEST: COUNTY OF OKALOOSA, FLORIDA BY Gary Stanford Don R. Amunds, Chairman Deputy Clerk of Court 21 Packet Pg. 99  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Teresa Ward, BCC Clerk SUBJECT: Approval of BCC Meeting Minutes Minutes are attached for review and approval for the September 3, 2013 Regular Meeting, September 5, 2013 Tentative Budget Hearing, September 16, 2013 Final Budget Hearing and September 17, 2013 Regular Meeting. Packet Pg. 100 Packet Pg. 101 Packet Pg. 102 Packet Pg. 103 Packet Pg. 104 Packet Pg. 105 Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110 Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115 Packet Pg. 116 Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120 Packet Pg. 121 Packet Pg. 122 Packet Pg. 123 Packet Pg. 124 Packet Pg. 125 Packet Pg. 126 Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160 Packet Pg. 161 Packet Pg. 162 Packet Pg. 163 Packet Pg. 164 Packet Pg. 165 Packet Pg. 166 Packet Pg. 167 Packet Pg. 168 Packet Pg. 169 Packet Pg. 170 Packet Pg. 171  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Dave Skarzynski, Budget Manager SUBJECT: Approval of Budget Resolutions & Transfers Resolution amending the Fiscal Year 2013 Budget, General Fund, which did not reflect adequate appropriations from the Florida Department of Revenue (FDOR) for reimbursement for successful judicial and administrative summons and/or writs of bodily attachment grant in the amount of $2,563. Resolution amending the Fiscal Year 2013 Budget, General Fund, which did not reflect adequate appropriations addition Sheriff Department revenue in the amount of 57,867. Resolution amending the Fiscal Year 2013 Budget, General Fund, which did not reflect adequate appropriations from Inspections Enterprise Fund for outstanding transfer balance in the amount of $150,000. Resolution amending the Fiscal Year 2013 Budget, Tourist Development Fund, which did not reflect adequate appropriations for tourist development tax, interest, equipment proceeds and advertising reimbursement in the amount of $1,777,149. Resolution amending the Fiscal Year 2013 Budget, E911 Operations Fund, which did not reflect adequate appropriations for wireless 911 revenue in the amount of $100,637. Resolution amending the Fiscal Year 2013 Budget, Unincorporated County Parks Fund, which did not reflect adequate appropriations for ad valorem taxes in the amount of $33,174. Resolution amending the Fiscal Year 2013 Budget, Traffic Education Fund, which did not reflect adequate appropriations from traffic court fines and donations in the amount of $24,522. Resolution amending the Fiscal Year 2013 Budget, Inspections Enterprise Fund, which did not reflect adequate appropriations for building permits and plan reviews revenue in the amount of $150,000. Resolution amending the Fiscal Year 2013 Budget, Convention Center Enterprise Fund, which did not reflect adequate appropriations for tourist development tax in the amount of $1,068,520. Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations for deputy fees in the amount of $21,665. Packet Pg. 172 Resolution amending the Fiscal Year 2014 Budget, General Fund, which did not reflect adequate appropriations from Florida Department of Law Enforcement (FDLE) for officer safety and evidence enhancement grant in the amount of $13,155. Resolution amending the Fiscal Year 2014 Budget, Tourist Development Fund, which did not reflect adequate appropriations for British Petroleum Exploration and Production Inc. and Florida Coastal Northwest Communications Council cash carryforward in the amount of $957,469. BT-14-01 General Fund in the amount of $45,524. Due to delays and errors from Pictometry, contract C13-2015-IS was not completed in FY13 and is carried forward to FY14. Funding in the amount of $88,548 was approved, with $43,024 paid in FY13. Contract expiration is 2016. BT-14-02 Capital Outlay Construction Fund in the amount of $400,000. Second installment of Meigs Trust settlement was not budgeted during the process due to timeless of the settlement. BT-14-03 Airport Enterprise Fund in the amount of $4,318,169. Other Transaction Agreement (OTA) with Department of Homeland Security for renovation of the outbound checked baggage screening system. This will be reimbursed once the project is completed. BT-14-04 Capital Outlay Construction Fund in the amount of $783,080. Board approved moving forward with Shalimar Annex project. This represents phase II design and build services fees with Lord and Sons. Packet Pg. 173  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2013 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from the Florida Department of Revenue (FDOR) for reimbursement for successful judicial and administrative summons and/or writs of bodily attachment grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the General Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Public Safety – Federal 711105R-331810 $2,563 EXPENDITURES DEPT-ACCOUNT AMOUNT Reserves/Miscellaneous 0199-599090 $2,563 Adopted this regular session the 5th day of November 2013. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ DON R. AMUNDS, CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 174  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2013 BUDGET GENERAL FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for addition Sheriff Department revenue, and WHEREAS, said additional revenue