Okaloosa County BOCC — September 3, 2013 — reading text

and review the plans with the Director of Facilities Maintenance at the customary stages of development. Then, the DBC shall assist the Director of Facilities Maintenance with presenting the project design plans and a GMP for the proposed Last Revised – 10/18/2013 Page 2 Packet Pg. 747 project to the Board of County Commissioners at a regularly scheduled BCC meeting or at any other public meeting as the BCC shall prefer. The Design/Build Contractor shall coordinate with the Director of Facilities Maintenance and conduct value-engineering studies and update the opinion of probable cost to verify the project remains within the established budget and schedule. The Design/Build Contractor at its own expense will secure the services of surveyors, geotechnical engineers or other special consultants to develop such additional information as may be necessary for the design of the project. Before proceeding into the Construction Document Phase, the Design/Build Contractor shall obtain County’s written approval of the design development documents and the mutually established County’s Construction Budget. PHASE III - CONSTRUCTION DOCUMENT PHASE SERVICES – Based on the approved Design Development Documents the Design/Build Contractor shall prepare, for approval by the County, Construction documents consisting of drawings and specifications setting forth in detail the requirements for construction of the project. The Design/Build Contractor shall not be entitled to any adjustments in the approved Project Construction Cost except for changes in project scope or quantity ordered by the County, in writing, which materially increase the cost to construct the project, and in accordance with the procedures and requirements set forth in the Uniform General Conditions and Supplementary General Conditions. The Contract Document Phase services shall result ultimately in a comprehensive set of construction drawings and specifications in sufficient detail for construction of the project. All work shall be in compliance with the Uniform Building Code. The construction documents must be prepared and sealed by an architect and engineer registered in the State of Florida, as appropriate. The Design/Build Contractor shall also develop an opinion of probable cost, prepare appropriate procurement packages and evaluate subcontractor proposals. The Design/Build Contractor, at the Design/Build Contractor’s expense, shall furnish and deliver three (3) complete sets of all plans, drawings and specifications to the County at each stage of review. The Design/Build Contractor shall incorporate into the plans, drawings and specifications such changes as are necessary to satisfy the County’s review comments; any of which may be appealed in writing for good cause. The Design/Build Contractor shall pay for the reproduction of all plans, specifications and other documents for use by the Design/Build Contractor and its consultants and subcontractors, and all documents reproduced for review by the County, except for scope changes generated solely by the County. County will review the Design/Build Contractor’s design at the completion of design development and at the various stages of the construction documents. Comments concerning corrections or amendments to the plans and specifications will be furnished, in writing, to the Design/Build Contractor as promptly as possible after receipt of the documents for review. PHASE IV - CONSTRUCTION PHASE – ADMINISTRATION OF THE CONSTRUCTION CONTRACT – The Design/Build Contractor, following the written approval by the County of the construction documents, shall proceed with the construction phase. The GMP and construction schedule for Last Revised – 10/18/2013 Page 3 Packet Pg. 748 the project shall be negotiated and approved in writing prior to any construction phase work beginning. The Design/Build Contractor at its own expense will secure the services of surveyors, geotechnical engineers or other special consultants to develop such additional information as may be necessary for the construction of the project. Design/Build Contractor shall arrange and pay for structural, mechanical, chemical and other laboratory tests by an independent testing laboratory as necessary during construction. County shall furnish required information and/or services, and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the Design/Build Contractor’s services and of the work. County may furnish one or more construction inspectors who shall be given access to the work as requested or needed, but the provision of such inspectors by the County for its own purposes shall not reduce or lessen in any respect the Design/Build Contractor’s obligations hereunder. The Design/Build Contractor shall remain fully and solely responsible for the drawings, specifications, and other contract documents furnished or provided by Design/Build Contractor, and for constructing the project in strict accordance with the contract documents, except when ordered otherwise by the County and the Design/Build Contractor objects, in writing, promptly and in a timely manner. The construction phase services shall include, but not be limited to: construction of the project within budget and time, construction reports, review and approval of submittals and pay applications, response to Requests For Information, processing change orders, participation in a final inspection, assistance in correction of punch list deficiencies, assistance with project acceptance and contract close-out activities, and assistance in resolving warranty issues. The Design/Build Professional shall furnish all labor, services, supplies, materials and equipment required to complete the work in accordance with this Request for Qualifications. OWNERSHIP & USE OF DOCUMENTS – The design services required for the completion of the work constitute a work for hire. All rights to intellectual property in any documents, drawings, specifications and electronic data generated in the course of providing such service are the property of the Owner. The Owner agrees that drawings, specifications, and electronic data shall be not used for any other project but shall be available for use by the Owner for future additions, alterations and remodeling to any structure that is subject to this project. The Design/Builder, the Architect and other providers of professional services shall be permitted to retain copies of the drawings, specifications and electronic data for informational purposes and reference in connection with the Owner’s use and occupancy of the project. The Design/Builder shall not use the drawings, specifications or electronic data for any other projects, except by Owner’s prior written approval. The Design/Builder, the architect and other providers of professional services on this project shall not be held liable for any changes or modifications to the drawings and specifications made by the Owner after termination of this agreement. After successful completion of this agreement, the Owner shall retain possession of the drawings and specifications as provided herein and shall be entitled to use of the drawings, specifications, and electronic data furnished by the Design/Builder without the written permission of the Design/Builder. Last Revised – 10/18/2013 Page 4 Packet Pg. 749 INTRODUCTION/SCOPE OF WORK – The Okaloosa County Board of County Commissioners is soliciting Statements of Qualifications from interested firms detailing their technical and financial qualification to design and construction all work required to renovate the Okaloosa County Courthouse located at 101 James Lee Boulevard, Crestview, FL. Renovations will involve internal modifications and/or additions to the existing building to support court operations, the functions of staff, and update the building to comply with all Federal, State and local codes. Modification/Replacement of the Building Safety System, including the fire sprinkler system and Fire Alarm System may be required and is to be included if required. The successful contractor will be required to replace any windows or doors that are not in compliance with the local area wind load requirements. The entire complex is required to be ADA compliant. All necessary internal and external signage is to be included. The successful proposer will be responsible for field measurements of all existing space and analyze space for any limitations. They will include analysis of structural components, window/door locations, handicap accessibility, parking considerations, plumbing services, electrical services, HVAC requirements and building system accessibility. The successful proposer will be required to participate in meetings with each user group which will occupy the remodeled facility to determine the space size and use requirements. The proposer selected to be the DBC will be required to sign a security letter (attached) before obtaining a copy of the plans for the Crestview Courthouse. The successful contractor will be responsible for removing all construction debris and ensuring a safe work environment. Construction Phase Services – The Crestview Courthouse is almost fully occupied with a robust calendar of court activities taking place on a daily basis. Some, most, or all construction phase activities must take place after normal business hours. Actual work hours may be anytime between 6:00 pm and 7:00 am daily. The specific work hours allowed must be negotiated with the owner’s representative, Mr. Donald L. Turner, the Facilities Maintenance Director. This is to ensure that construction activities do not disturb court activities. No change order will be allowed for any work done outside of normal business hours; therefore, all bidders are advised that any costs associated with working non-traditional shifts must be included in bidders’ base bid. A complete construction schedule and GMP for the project shall be submitted by the DBC and approved by the county in writing prior to the beginning of the construction phase. Last Revised – 10/18/2013 Page 5 Packet Pg. 750 EVALUATION/SELECTION OF PROPOSALS – A Selection Review Committee appointed by the Board of County Commissioners will evaluate all proposals received and: 1. Prepare an alphabetical listing of those proposers determined to be interested and available. Evaluate the proposals meeting minimum submission criteria based upon qualifications and conduct discussions with those firms deemed to be the most highly qualified to provide the services required. Each of the firms will be required to execute the Truth-In-Negotiation certificate as defined in Florida Statutes 287.055. Selection as best qualified will be based on the following considerations: a. Responsiveness of the proposal clearly stating an understanding of the work to be performed for the County. b. Firm’s reputation and competence, including technical education and training, experience in similar type projects, availability of adequate personnel, equipment and facilities and the extent of repeat business of the firm. c. Current workload. d. Financial responsibility. e.