Okaloosa County BOCC — September 3, 2013 — reading text

Larry R. Ashley, Sheriff • Cost Savings & Efficiencies Gained – Initial cost savings come from the elimination of approximately 6,000 square feet from the annex project. • The OCSO would need approximately 16,000 square feet at the annex as apposed to approximately 10,000 at the administrative complex. – Decrease complexity of construction at the annex. • OCSO functions would need separate entrances, elevators, and secure parking due to the security requirements of our Packet Pg. 738 investigations and patrol functions.  Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff • Cost Savings & Efficiencies Gained – Elimination of $126,000 in rent for Investigations • The OCSO administration complex solution gets out of this lease obligation approximately six months earlier than moving investigations to the annex, saving approx. $63,000. – Reduction of the OCSO facility footprint by over 8,000 square feet. Cuts utility, janitorial, facility maintenance, and associated costs by over 40% • Current footprint is over 18,000 sq.ft., Annex solution would be 16,000 sq.ft. , OCSO Packet Pg. 739 Admin solution is near 10,000 sq.ft.  Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff • Cost Savings & Efficiencies Gained – Reduction in Human Resources. Consolidation of facilities would reduce duplicated public service access points. • Current facilities require four separate locations for public service lobbies. • The OCSO Admin solution would cut that to one location cutting over $100,000 in yearly personnel costs. Packet Pg. 740  Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff • Cost Savings & Efficiencies Gained – The benefits of having improved command and control are immeasurable. In the current environment of increased citizen concern for fiscal and operational oversight, leadership needs to be close to those carrying out the mission. This solution best fits that citizen mandate. – This may be the last opportunity to consolidate our operations for many years to come. Packet Pg. 741  Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff Area of Reduction Cost Savings Reduced Space Needed $990,000 Reduced Construction Complexity $400,000 Six month reduction in rent $63,000 Projected Initial Savings $1,453,000 Eliminate Investigations Lease $126,000 Reduced Utility and Maintenance Costs $25,000 Reduced Personnel Costs $100,000 Packet Pg. 742 Projected Annual Savings $251,000  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: RFQ for Design-Build Contractor for Crestview Courthouse Project DEPARTMENT: Facility Maintenance BCC DISTRICT: ALL STATEMENT OF ISSUE: Request BCC approval to put out an RFQ for the selection of a Design-Build Contractor for the Crestview Courthouse Project. BACKGROUND: The core portion of the Crestview Courthouse was constructed in 1953 and the two end sections were added in 1962 and '63. As the need for additional judicial space grew, non-judicial operations have been relocated out of the courthouse and the vacated space remodeled for court-related functions. Resources were provided by the BCC in the FY '14 budget to prepare space for the Property Appraiser's operations in the Brackin Building. They are scheduled to move out of the courthouse as soon as that space is ready. To take advantage of the opportunity to maximize the utility of the vacated space and to make better use of the overall facility for court-related operations, staff requests approval to secure the services of a qualified design-build contractor (DBC). The DBC will be tasked with taking the Board's approved conceptual plans for the renovation of the facility and developing the concept to fully renovate the existing space and construct any additional space that the Board approves. If the Board approves this request, the Board is also requested to approve a selection committee for the RFQ. A slate of recommended voting members is attached. RECOMMENDATIONS: Request BCC approval to put out an RFQ for the selection of a Design-Build Contractor for the Crestview Courthouse Project and appoint a selection committee. RECOMMENDED BY: Packet Pg. 743 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 744  DESIGN BUILD TO RENOVATE AND IMPROVE SECURITY AND ACCESS TO THE EXISTING CRESTVIEW COURTHOUSE 101 JAMES LEE BOULEVARD, CRESTVIEW FL REQUEST FOR QUALIFICATIONS RFQ #: BCC -14 RFQ DUE: DECEMBER 6, 2013 @ 4:00 P.M. Last Revised 10/23/2013 Page 0 Packet Pg. 745  NOTICE TO PROPOSERS REQUEST FOR QUALIFICATIONS FOR DESIGN BUILD SERVICES TO RENOVATE AND IMPROVE SECURITY AND ACCESS TO THE EXISTING CRESTVIEW COURTHOUSE 101 JAMES LEE BOULEVARD, CRESTVIEW, FL The Okaloosa County Board of County Commissioners under the provisions of Section 287.055, Florida Statutes and county policy, request qualifications from professional firms to provide Design Build Services to Renovate and Improve Security and Access to the Existing Crestview Courthouse at 101 James Lee Boulevard, Crestview, FL. It is the intent of the Board to enter into contract negotiations with a firm to accomplish the stated objective. Firms desiring consideration should provide an original and five (5) copies of their statement of qualifications. Guidelines detailing form and content requirements for the statement of qualification are available by contacting Richard L. Brannon, Purchasing Director, 602-C North Pearl St., Crestview, FL 32536 or 850-689-5690. Proposals must be delivered to the Okaloosa County Purchasing Department at the address below no later than 4:00 p.m., (CST), December 6, 2013 in order to be considered. All proposals must be in sealed envelopes reflecting on the outside thereof “Design Build Services to Renovate and Improve Security and Access to the Existing Crestview Courthouse at 101 James Lee Boulevard, Crestview, FL. Due at 4:00 p.m., (CST), on December 6, 2013.” All proposals should be addressed as follows: Okaloosa County Purchasing Department Richard L. Brannon 602-C North Pearl St. Crestview, FL 32536 _____________________________ ___________ Richard L. Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY _____________________________________ Don Amunds Chairman Last Revised – 10/18/2013 Page 1 Packet Pg. 746 REQUIRED DESIGN/BUILD SERVICES – Following selection of a design build firm, that firm’s engineers or architects shall complete the design submitting all design elements for review and determination of scope compliance to the County or the County’s Project Manager before or concurrently with construction. An architect and engineer shall have responsibility for compliance with the engineering design requirements and all other applicable requirements of all state and local codes. The design build firm shall supply to the County a signed and sealed set of record drawings, along with design & as-built files in the current version of AutoCAD. PROPOSAL BOND – Proposers are required to submit a Proposal Bond, Cashier’s or Certified Check in the amount of $10,000. The Proposal Bond shall be included with to the bidder’s proposal. PERFORMANCE/PAYMENT BOND – The successful contractor will be required to submit a Performance Bond in the amount of their final construction cost proposal and the bond will be held for the life of the contract. The Performance/Payment bond, along with Certificates of Insurance and any other necessary contract documents will be returned to the successful proposer upon satisfactory completion of the project. It shall be each respondent’s sole responsibility to inspect the site of the work and to inform himself regarding all local conditions under which the work is to be done. It shall be understood and agreed that all such factors have been thoroughly investigated and considered in the preparation of the proposal submitted. The Design/Build Contractor will be responsible for the following services: Phase I - CONCEPT DESIGN SERVICES – Conceptual design services shall be provided by others and is not included in the scope of work being sought with this contract. The concept that’s selected by the Board of County Commissioners will be the general plan that the Design-Build Contractor shall refine and develop complete construction drawings around. PHASE II - DESIGN DEVELOPMENT PHASE SERVICES – The Design/Build Contractor shall provide development and building construction documents for the proposed project. The Design Development Phase shall produce documents that: define and describe the size, character, and location of all facility systems, components, finishes; satisfy program requirements; and comply with applicable codes and regulations with special emphasis on ADA compliance for courts. Based on the direction given by the Board of County Commissioners at the end of the Phase I design work, the DBC shall proceed with the programming and development of the selected concept. Concept development shall include design drawings and an associated budget estimate. The DBC shall assist the Director of Facilities Maintenance with presenting the drawings and budget estimate at a regularly scheduled BCC meeting or at any other public meeting as the BCC shall prefer. The DBC shall then develop construction plans