Okaloosa County BOCC — September 3, 2013 — reading text

Sandy Springs • Target Perimeter Mall 199 Packet Pg. 719  Birmingham • I-65 near Oxmoor Road • AL 150 near Riverchase Drive 200 Packet Pg. 720  Nashville • Inbound to I-65 • North Nashville route • Rivergate & Hendersonville retail • Affluent traffic from Brentwood, Cool Springs, and Franklin 201 Packet Pg. 721  RESOLUTION NO. 2013-__ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, PROVIDING FOR THE ADOPTION OF THE TOURIST DEVELOPMENT STRATEGIC MARKETING PLAN FOR FISCAL YEAR 2013-2014; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 18, 2012 the Board of County Commissioners (the “Board”) adopted revisions to the Operations and Procedures Manual (the “Manual”) governing the operations of the Tourist Development Department (the “TDD”) and Tourist Development Council; and WHEREAS, the revision to the Manual requires the adoption of a Tourist Development Strategic Marketing Plan (the “Plan”) as a component of each annual budget submitted by the TDD; and WHEREAS, the adoption of a Plan to govern the expenditures for marketing and promotion during Fiscal Year 2013-2014 will provide clarity and transparency for the operations of the TDD; and WHEREAS, the Tourist Development Council at its October 24, 2013 meeting reviewed the proposed Plan; and WHEREAS, the Board finds that adopting a Plan which sets forth the proposed marketing activities and expenditures for each fiscal year is in the public interest and is consistent with the requirements of the Manual. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, AS FOLLOWS: SECTION 1: RECITALS The recitals set forth above are true and correct and are incorporated into this Resolution. SECTION 2: ADOPTION OF THE TOURIST DEVELOPMENT MARKETING PLAN A. The Board hereby adopts the attached Plan, which sets forth the proposed marketing and promotional activities and expenditures for Fiscal Year 2013-2014. B. The proposed expenditures provided in the Plan constitute only a general allocation of projected revenues between the general tasks outlined therein and do not constitute the authorization for the expenditure of those funds. All such expenditures must be 1 Packet Pg. 722  authorized pursuant to the task order review and approval process adopted by the Board and codified in Section E.600 of the Manual. SECTION 3: EFFECTIVE DATE This resolution shall become effective immediately upon adoption by the Board of County Commissioners and shall govern all expenditures for marketing and promotion for Fiscal Year 2013-2014. ADOPTED this ____ day of __________ 2013. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA By: ______________________________ DON R. AMUNDS, CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT By: ________________________________ Deputy Clerk 2 Packet Pg. 723  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Funding Request Crestview Courthouse Design Assistance DEPARTMENT: Facility Maintenance BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval of funding not-to-exceed (NTE) $32,000 to procure technical assistance with the Crestview Courthouse project concept development. BACKGROUND: Over the past many years, non-court related functions have been relocated out of the Crestview courthouse to other county facilities to make room for the increased demand for court services. The FY '14 budget makes provisions to create space for the Property Appraiser's office in the Brackin Building which will vacate their current space in the Crestview courthouse. The core of the facility was constructed in 1953 and a major expansion constructed in 1962 and '63. Other than a series of limited remodeling projects over the years, no facility-wide renovation has been undertaken to address the needs of a modern court operation. To maximize the utility of the courthouse for those court related functions that remain and provide for the security needs for the facility, the courthouse is in need of significant renovation. To begin the process, some technical assistance is needed for concept designs and cost estimating. The duration of the assistance may last for up to fifteen (15) weeks and will require a not-to-exceed (NTE) budget of $32,000. RECOMMENDATIONS: Request approval of funding not-to-exceed (NTE) $32,000 to procure technical assistance with the Crestview Courthouse project concept development. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 724 Packet Pg. 725  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Update - Shalimar Annex Project DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request Board direction on the Shalimar Annex project. BACKGROUND: At the October 15, 2013 BCC meeting, the Board directed Lord & Son (the Design-Build Contractor for the Shalimar Annex Project) to move forward with the Phase II design process. The Phase II design includes, but is not limited to, refining the space planning data that was collected during the Task Force meetings, developing conceptual drawings based on that refined data, and then developing 100% construction drawings based on the selected design concept. As the space planning data is being refined, some questions have emerged that will significantly affect the development of the project's design concepts. Staff requests the Board's direction prior to continuing with the project's design development. RECOMMENDATIONS: Request Board direction on the Shalimar Annex project. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 726 SHALIMAR PROJECT DATA Packet Pg. 727  (1) CURRENT LEASED SPACE (FY '16) MOVING DEPARTMENT 2014 UTILITIES 2015 UTILITIES 2016 UTILITIES Current DATE BUDGET BUDGET BUDGET Sq. Ft. 12/31/2013 STATE ATTORNEY'S STORAGE $10,427 $2,250 $10,740 $2,475 $11,062 $2,670 1,500 SF 12/31/2014 INFORMATION SYSTEMS $45,223 $6,425 $46,580 $6,851 $47,977 $7,004 3,045 SF 12/31/2014 SHERIFF'S INVESTIGATIONS $126,000 $22,788 $126,000 $24,300 $126,000 $24,840 10,800 SF 9/30/2015 SUPERVISOR OF ELECTIONS $68,733 $9,765 $70,795 $10,413 $72,919 $10,644 4,628 SF 9/30/2015 INSPECTION DEPARTMENT $33,460 $4,754 $34,464 $5,069 $35,498 $5,182 2,253 SF 9/30/2015 PLANNING DEPARTMENT $0 $0 $0 $0 $0 $0 $0 SF 9/30/2015 BCC OFFICES $52,634 $7,478 $54,213 $7,974 $55,839 $8,151 3,544 SF 9/30/2015 COUNTY ADMINISTRATOR $20,064 $2,851 $20,666 $3,040 $21,286 $3,107 1,351 SF 9/30/2015 PROPERTY APPRIASER $247,763 $0 $255,196 $0 $262,852 $0 12,381 SF 9/30/2015 TAX COLLECTOR $258,890 $0 $266,656 $0 $274,656 $0 12,937 SF 9/30/2015 CONTRACTS & GRANTS $33,460 $4,754 $34,464 $5,069 $35,498 $5,182 2,253 SF RENTS/UTILITIES IF NO CHANGE OCCURS $896,653 $61,064 $919,773 $65,192 $943,586 $66,780 54,692 SF TOTAL RENTS/UTILITIES W/O MOVES $896,653 $58,814 $909,033 $55,865 $758,547 $32,267 RENTS/UTILITIES WITH MOVES $886,227 $56,564 $736,454 $31,565 $0 $0 TOTAL ANNUAL SAVINGS $10,427 $2,250 $172,580 $24,300 $758,547 $32,267 SAVINGS NET RENT SAVINGS $9,302 $1,125 $160,430 $12,150 $742,414 $16,133 $912,145 net of utilities Packet Pg. 728  (2) OPERATIONS THAT MAY MOVE CURRENT CURRENT DEPARTMENT