Okaloosa County BOCC — September 3, 2013 — reading text

5 6 ROUTE 11 & 14 33 32 TRANSFER TO ROUTE 11 Crestview 31 7 30 NORTH OKALOOSA MEDICAL CENTER 29 TRANSFER TO 8 ROUTE 11 28 ROUTE 12 9 27 T WAL-MART TRANSFER TO ROUTE 11 10 T 26 ADDISON PLACE APARTMENTS 25 20 24 14 21 15 11 22 23 19 16 13 17 12 18 Packet Pg. 463 Packet Pg. 464 Packet Pg. 465 Packet Pg. 466  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award of Contract to Provide Air Service Development Consulting Services DEPARTMENT: Purchasing BCC DISTRICT: 2 STATEMENT OF ISSUE: Proposals were opened on September 20, 2013. Two proposals were received. The board appointed review committee (see attached) met on October 16, 2013 to review and rank the proposals. The Committee unanimously voted to recommend awarding to Sixel Consulting Group, Inc. (Eugene, OR). BACKGROUND: The purpose of the contract is to provide professional services for economic and strategic analysis to serve as a basis for air service proposals to airlines that will cultivate new air service and validate existing routes for Northwest Florida Regional Airport (VPS); provide qualitative data relative to understanding how the airport can attract service and lower existing fares; and introduce strategies for a solid air service development marketing strategy that targets passengers and addressed retaining VPS passengers. The contract will be for one (1) year with three (3) optional (1) year renewals. OPTIONS: Award or Reject RECOMMENDATION: Staff recommends award to Sixel Consulting Group and authorization for the Chairman to sign the contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 467 Packet Pg. 468 Packet Pg. 469  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: General Engineering Services for the Tourist Development Department DEPARTMENT: Purchasing BCC DISTRICT: 2 STATEMENT OF ISSUE: Proposals were opened on September 20, 2013. Seven (see attached listing) proposals were received. The Board Approved Review Committee met on October 29, 2013 to review and rank the firms. The staff recommendation is to award contracts to the top two firms. The Committee ranking is: # 1 Matrix Design Group ( Niceville, FL) # 2 Genesis (Jacksonville, FL) # 3 Preble - Rish, Inc. (Ft. Walton Beach, FL) # 4 Hatch Mott MacDonald (Pensacola, FL) # 5 Atkins (Pensacola, FL) # 6 Polyengineering (Shalimar, FL) # 7 Heffernan Holland Morgan ( Pensacola, FL) BACKGROUND: The contracts will provide general engineering services concerning conference center improvements, beach accessway work and any other work under the purview of the Tourist Development Department and the Emerald Coast Convention Center. Funds are available in the FY 13/14 budget. The initial contracts will be for a three (3) year period with an option to renew for three (3) years. OPTIONS: Award or Reject RECOMMENDATION: Staff recommends approval to award contracts to Matrix Design Group and Genesis, allowing staff to negotiate fees and authorize the Chairman to sign the resulting contracts. RECOMMENDED BY: APPROVED BY: Packet Pg. 470 Ernie Padgett, County Administrator Packet Pg. 471 Packet Pg. 472 Packet Pg. 473  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Kelly Plantation Outparcel Transportation Infrastructure Agreement DEPARTMENT: Public Works BCC DISTRICT: 5 STATEMENT OF ISSUE: Synovus Bank owns four (4) of the commercial outparcels that were initially created by the Kelly Plantation Planned Unit Development (PUD). All four parcels have been removed from the PUD and are now responsible for traffic concurrency independently. As owners of the parcels, Synovus Bank has worked with City of Destin and County staff to address traffic concurrency. This is a request for approval of the Transportation Infrastructure Agreement that would obligate the developer of the parcels to make infrastructure improvements as mitigation for traffic impacts. BACKGROUND: Originally created as part of the Kelly Plantation PUD, several of the commercial outparcels between Commons Drive and US 98 remained undeveloped despite depletion of the transportation concurrency bank. In an effort to balance the transportation bank with the developable parcels within the PUD, parcels were removed from the PUD boundaries and subsequently acquired by other entities. Removed parcels are developable independently from the PUD, which means that they are required to demonstrate concurrency standards as individual parcels. Because of the traffic capacity issues along both Commons Drive and US 98, Synovus Bank worked with City of Destin and County staff to develop off-site mitigation projects that could be constructed to offset traffic impacts. The intent is to have the off-site improvements constructed concurrently with the commercial parcels to mitigate traffic impacts. Proposed improvements include an access road between Commons Drive and US 98 along with an internal access agreement (to promote internal capture), installation of turn lanes along Commons Drive and the installation of five (5) right turn lanes along US 98 for access to Commons Drive and the subject parcels. Incorporated as part of the Transportation Infrastructure Agreement is Exhibit "D", which depicts the proposed improvements. Staff has worked with the City of Destin to ensure that the proposed mitigation is acceptable in accordance with the Intergovernmental Technical Review Committee; a copy of the approval letter from the City of Destin is include as Exhibit "E" of the proposed agreement. Staff has also verified with FDOT that the proposed improvements are allowable once a permit is obtained by the applicant. The overall value of the proposed off-site improvements is estimated at $517,596.00. All off-site improvements will be performed at no expense to either the County or the City and shall be installed prior to the issuance of any certificate of occupancy for the associated development parcels in accordance with the development schedule contained herein. Packet Pg. 474 The agreement has been reviewed and approved as presented by Legal Counsel and executed by the applicant. OPTIONS: Approve / Disapprove the proposed Traffic Infrastructure Agreement with Synovus Bank. RECOMMENDATIONS: Approve the proposed Traffic Infrastructure Agreement with Synovus Bank. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 475 Packet Pg. 476 Packet Pg. 477 Packet Pg. 478 Packet Pg. 479 Packet Pg. 480 Packet Pg. 481 Packet Pg. 482 Packet Pg. 483 Packet Pg. 484 Packet Pg. 485 Packet Pg. 486 Packet Pg. 487 Packet Pg. 488 Packet Pg. 489 Packet Pg. 490 Packet Pg. 491 Packet Pg. 492 Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497 Packet Pg. 498 Packet Pg. 499 Packet Pg. 500  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Gas Tax Projects - Field Advertising Project Awareness DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: In an effort to more widely publicize the construction of roads and bridges funded with Local Option Gas Taxes, staff is proposing the installation of temporary signs during and after construction of projects to advise the public of the funding source for the project. BACKGROUND: The Public Works Roads Division develops an annual 5-year Capital Improvement Program Budget for roads in Okaloosa County. Funds are budgeted for specific fiscal years and specific projects. Unless the public follows the budget process closely, they may not be aware of the progress being made regarding the construction of roadways and the expenditure of gas tax dollars towards those efforts. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Staff recommends approval of the temporary project signs as proposed. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 501 Packet Pg. 502  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Daniel O'Byrne SUBJECT: Recovered BP Funds Redeployment Plan 2013-2014 DEPARTMENT: Tourist Development Department BCC DISTRICT: All STATEMENT OF ISSUE: Section D.200.(2) of the Tourist Development Operations and Procedures Manual (“Manual”) requires the TDD to prepare a Strategic Marketing Plan, which sets forth the proposed marketing activities and expenditures for Fiscal Year 2013-2014. In addition to the Strategic Marketing Plan, the TDD felt it