Okaloosa County BOCC — September 3, 2013 — reading text

Pg. 318 Packet Pg. 319 Packet Pg. 320 Packet Pg. 321 Packet Pg. 322  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Haz-Waste Services Contract Addendum DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Subsequent to the award of Contract # C14-2099-SW, materials were encountered for disposal from local residents and small businesses here and during CO-OP collections that were not covered in the bid documents that led to the award of the contract. BACKGROUND: The bid documents cannot provide an exhaustive list of materials that may be encountered at a hazardous waste facility, consequently, the contract allows for the vendor to submit pricing for review and approval by the Board as an addendum to the contract pricing. We have attached a letter from EQ-The Environmental Quality Company (EQ) requesting to add the additional items and materials listed to the pricing list for contract number C14-2099-SW. Staff has reviewed the materials list and finds the pricing to be competitive for collection and disposal of these types of materials. OPTIONS: Approve/Disapprove Addendum #1 to Contract #C14-2099-SW for disposal of additional hazardous materials. RECOMMENDATIONS: Staff requests that the Board approve the vendor's letter of request for additional materials and that Purchasing be authorized to prepare Addendum #1 to Contract #C14-2099-SW for execution by the Chairman. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 323  THE ENVIRONMENTAL QUALITY COMPANY EQ FLORIDA7202 EAST 8 AVENUETAMPA, FL 33619tel 813-319-3426fax 813-628-0842 TH October 28, 2013 Jim Reece Okaloosa County Recycling Office 84 Ready Avenue Ft Walton Beach, FL 32548 Ref: Okaloosa County Hazardous Waste Disposal Services Contract (# C14-2099-SW) Dear Mr. Reece, EQ Florida, Inc. (The Environmental Quality Company) is pleased to submit this quotation letter to Okaloosa County Recycling. This quotation and all work performed subsequently are governed by the Hazardous Waste Disposal Services contract (contract # SW 53-13). If accepted, the following pricing can serve as an addendum to the contract. Contract Price Structure Disposal Category Quantity Rate Dry Chlorinators lab packs 55 gal drum $627.53 Dry Chlorinators lab packs 30 gal drum $492.31 PCB ballasts, liquids lab packs pound $0.56 Corrosive Acid/Base, lab packs 5 gal drum $47.00 Lithium Batteries 5 gal drum $392.00 Alkaline Batteries 5 gal drum $29.23 Lead Acid Batteries 30 gal drum $96.49 Lead Acid Batteries cubic yard box $707.68 Fire Extinguishers each $20.00 Propane tanks 1 pound $9.23 Electronics for recycling CYB pound $0.80 Overpack Drums 85 gal drum $220.00 Corrosive Acid/Base Liquids, lab packs 30 gal drum $103.49 Organic Peroxides, Isocyanates 55 gal drum $878.46 Organic Peroxides, Isocyanates 30 gal drum $492.31 Packet Pg. 324  Page 2 October 29, 2013 Mercury, Mercury Devices lab packs 5 gal drum $115.38 Fluorescent Light Bulbs 4 foot bulbs $0.98/ea Fluorescent Light Bulbs 8 foot bulbs $1.96/ea Compact Fluorescent Bulbs each $1.28/ea In the event that the scope of work should change there will be additional charges; these will be quoted separately. This quotation includes transportation and disposal and is contingent upon the waste conforming to the approved profile. All containers must meet D.O.T. requirements. This serves as notice as required by 40 CFR 264.12(b) that EQ Florida, Inc. has the appropriate permits and will accept the approved waste streams. If I can be of any further assistance, please do not hesitate to contact me at (813) 495-1060. Sincerely, Curt DeBrunner Account Executive EQ – The Environmental Quality Company BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA: _____________________________ Don R. Amunds, Chairman ATTEST: __________________________________ Don Howard Clerk of Circuit Court Packet Pg. 325  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Final Payment - Airport Road Safety Improvements LAP DEPARTMENT: Public Works BCC DISTRICT: 1 STATEMENT OF ISSUE: Gulf Coast Traffic Engineers, Inc. contracted with Okaloosa County to perform the work associated with the Airport Road Safety Improvements LAP Project. All work has been completed and found to be in compliance with the approved plans and specifications. Final acceptance of the project was given on September 6, 2013 after a final inspection was conducted by HDR and County representatives. Gulf Coast Traffic Engineers, Inc. has submitted a final invoice along with all required documentation and is requesting final payment including release of retainage. BACKGROUND AND ANALYSIS: On June 18, 2013 Okaloosa County entered into a contract with Gulf Coast Traffic Engineers, Inc. to perform the work associated with the Airport Road Safety Improvements LAP Project. Through the course of the project there were three change orders resulting in a net increase of $2,815.02 with 16 added contract days (due to a utility conflict). This total change order amount includes balancing estimated plan quantities with final installed quantities used to complete the project. Gulf Coast Traffic Engineers, Inc. has requested that final payment be made for all work performed. A final pay application for the contract balance of $7,290.98 is attached. This final pay request will release all retainage and cause the work to enter the one year performance warranty period. OPTIONS: Approve/Disapprove final payment to Gulf Coast Traffic Engineers, Inc. in the amount of $7,290.98 for work associated with the Airport Road Safety Improvements LAP Project. RECOMMENDATION: Approve final payment to Gulf Coast Traffic Engineers, Inc. in the amount of $7,290.98 for work associated with the Airport Road Safety Improvements LAP Project. RECOMMENDED BY: Packet Pg. 326 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332 Packet Pg. 333 Packet Pg. 334 Packet Pg. 335 Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Final Payment - Technology Integration Group DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: The Board is requested to approve a final payment in the amount of $5,460.50 on the contract ending 09/30/13 with Technology Integration Group for consulting engineering services. BACKGROUND: The Board had previously approved Contract #C04-1023-IS with Technology Integration Group for consulting engineering services. This is the final invoice against this contract which ended 09/30/13. OPTIONS: Approve or disapprove a final payment in the amount of $5,460.50 for the contract ending 09/30/13 with Technology Integration Group. RECOMMENDATIONS: Approve a final payment in the amount of $5,460.50 for the contract ending 09/30/13 with Technology Integration Group. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 341 Packet Pg. 342  (l.t) l' I C;Z3 ~15 P~.GENO I~NO!CE OA1E CU5T NO T 10/11/13 19121 Technology Integration Group INVOICE C,)I~~!'I~. Ol4ct: 1!HI fttlde $'U(.l!:t ~ .. ~~ PlEASE REMIT TO: eo ~OItl\W ~~!t~,~.!._ _r:<'_ ~X: ~52t4 ~jO 8,a·5&) 1901) San ~qo. CA S2:JS6-~"'" s .OKAlOOSA COUNTY oOKALOOSA COUNTY H'e01 A NORTH PEARL STREET . 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