Okaloosa County School Board — Regular Meeting, June 12, 2017 — reading text

presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 12, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($531,620.00) Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for fiscal year 2017-2018. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2017-2018 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2017-2018 which will be presented to the School Board in July 2017. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom. File Attachments School Staffing Grid FY 2018 2017-05-24.pdf (95 KB) School Supplements Grid FY 2018 2017-05-03.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Implementation of Internal Account Purchasing Card Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the implementation of an Internal Accounts Purchasing Card Program through Regions Bank. Public Content Request approval of the implementation of an Internal Accounts Purchasing Card Program through Regions Bank. The proposed contract for this program is based on RFP 3529RC Banking Services through the School Board of Marion County. The contract will be effective July 1, 2017. Attached are copies of the Marion County Award Tabulation, Regions Business Loan Application, and Regions Commercial Card Agreement. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RFP 3529RC Banking Services - MCSB Award Tabulation.pdf (691 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Revisions to the Purchasing Card Manual, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the revisions to the Purchasing Card Manual. Public Content Request approval of the revisions to the Purchasing Card Manual. Revisions include policy updates to the current program and the addition of policy to implement a new Internal Accounts Purchasing Card Program. Attached are copies of the revised Purchasing Card Manual with markups and a final draft of the Purchasing Card Manual. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments Purchasing Card Manual Including Internal - 05-30-17.pdf (874 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 RFP 17-05 Beverage Vending Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the committee's recommendation  for RFP 17-05 Beverage Vending Services, and to enter into contract negotiations with the highest ranked respondent, Coca-Cola Bottling Company United, Inc. Public Content Request approval of the committee's recommendation of RFP 17-05 Beverage Vending Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Coca-Cola Bottling Company United, Inc. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Nick Kootsouradis, Assistance Superintendent, School Operations at (850) 689-7117. File Attachments RFP 17-05.pdf (15 KB) EVALUATION COMMITTEE MEETING MINUTES.pdf (299 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 ITB 17-06 Painting Services-Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,584.00 Budgeted : Yes Budget Source : General Funds, Project 5909 School Maintenance - School Control Recommended Action : Motion to approve the committee's recommendation to award ITB 17-06 Painting Services-Multiple Schools to multiple vendors. Public Content Request approval of the committee's recommendation to award ITB 17-06 Painting Services-Multiple Schools to multiple vendors for a grand total of $38,584. The award is as follows: Vendor: School(s): Amount: Professional Finishes of NWFL, Inc. 9 $910.00 Harrison Contracting, Inc. 13, 16, 20, 21, 22 $28,599.00 Mike Moulton Construction, Inc. 8, 11, 15 $9,075.00 No award was recommended for schools 1, 2,3, 4, 5, 6, 7, 10, 12, 14, 17, 18 and 19 due to insufficient funds. Funding will be provided from General funds, Project 5909 School Maintenance - School Control. Attached is a copy of the award tabulation. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_17-06 REV 3.pdf (196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Tag-On Bid: MBU-520-16 Food Products-Commercial & Commodity, presented by Vince Windham, Program Director, Purchasing, and recommended by the