Okaloosa County School Board — Workshop Meeting, February 20, 2020 — reading text

Intercom System Program to Ivanco, Inc. based on fixed and discount pricing. The contract is effective April 12, 2020 through April 11, 2025. Public Content Request approval of the committee's recommendation to award ITB 20-10 Intercom System Program to Ivanco, Inc. based on fixed and discount pricing. The contract is effective April 12, 2020 through April 11, 2025. Funding will be paid from Capital Funds as available. A copy of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-10.pdf (1,381 KB) ITB 20-10_TAB.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Renewal of ITB 17-01 Fuels: Gasoline and Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 17-01 Fuels: Gasoline and Diesel, effective March 12, 2020 through March 11, 2021. Public Content Request approval to renew ITB 17-01 Fuels: Gasoline and Diesel, based on original pricing, terms and conditions. The awarded vendor is Mansfield Oil Company of Gainesville, Inc. Funding will be paid from General Funds. The contract is effective March 12, 2020 through March 11, 2021. Copies of the renewal letter and original award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF ITB 17-01.pdf (764 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $185,448.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), in the amount of $185,448.00, effective July 1, 2020 through June 30, 2021. Public Content Request renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), in the amount of $185,448.00. The contract is effective July 1, 2020 through June 30, 2021. Funding will be paid from General Funds. Copies of vendor renewal letters, Cox Commercial Services Agreement, Uniti Fiber E-Rate Contract Renewal, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at (850) 689-7184. File Attachments RENEWAL OF ITB 18-09.pdf (944 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Renewal of ITB 18-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,700.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-10 Internet Services, in the amount of $38,700.00. The contract is effective July 1, 2020 through June 30, 2021. Public Content Request approval to renew ITB 18-10 Internet Services, based on original pricing, terms and conditions, in the amount of $38,700.00. Funds will be paid from General Funds. The contract is effective July 1, 2020 through June 30, 2021. Copies of the vendor renewal letters, Cox Customer Service Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director of MIS and Instructional Technology, at (850) 689-7184. File Attachments RENEWAL OF ITB 18-10.pdf (1,410 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid: SDOC-19-B-009- LK Classroom Supplies & Equipment Percentage Off Catalog Discount Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Budget Source : Varies Recommended Action : Motion to approve tagging on to SDOC-19-B-009-LK Classroom Supplies & Equipment Percentage Off Catalog Discount Bid through School District of Osceola County, FL, effective through October 21, 2020. Public Content Request approval to tag on to SDOC-19-B-009-LK Classroom Supplies & Equipment Percentage Off Catalog Discount Bid through School District of Osceola County, FL. The contract was awarded to multiple vendors, based on percentage off discounts and will be used on an as needed basis. Funds will vary. The contract is effective through October 21, 2020. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments TAG-ON BID SDOC-19-B-009-LK.pdf (314 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,778.63 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment for Plew ES from International Restaurant Distributors, Inc. in the amount of $35,778.63. Public Content Request approval to purchase cafeteria equipment for Plew ES from International Restaurant Distributors, Inc. in the amount of $35,778.63. The purchase is made through Tag-On Bid SBDC-1415-2 Desoto County School Board, approved by our School Board 8/29/17. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, SFS, at (850) 301-3020. File Attachments IRD-QUOTE.pdf (1,744 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the