Okaloosa County School Board — Workshop Meeting, February 20, 2020 — reading text

approve Budget Amendment #5 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2020: General Fund $(2,632,974.46) Debt Service Funds 0.00 Capital Projects Funds 16,388.45 Other Special Revenue Funds - Federal 750.00 Other Special Revenue Funds - Food Service 27,793.01 Total - All Funds $(2,588,043.00) File Attachments !BA 05 - Jan 2020.pdf (1,617 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for January 2020 presented by Rita. R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 24, 2020 Absolute Date : Feb 24, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2020 Public Content The financial statement for the month ending January 31, 2020, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2020-01-31.pdf (726 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-24-20 Detail.2.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,250.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-02-24.pdf (440 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for January 2020, totaling $16,612,856.86; and Bank Transfers for January 2020, totaling $77,330,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $16,612,856.86 and Bank Transfers in the amount of $77,330,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2020, totaling $16,612,856.86; and Bank Transfers for January 2020, totaling $77,330,000.00. File Attachments 07 - MIS 3478 - Warrant Register - January 2020.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 ITB 20-09 Security Fencing Bid - District Wide, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund as available Recommended Action : Motion to approve the committee's recommendation of award for ITB 20- 09 Security Fencing Bid - District Wide, effective February 25, 2020 through February 24, 2023. Public Content Request approval of the committee's recommendation to award ITB 20-09 Security Fencing Bid - District Wide to American Eagle Fence and Shalimar Industries, LLC d/b/a Shalimar Fence. The contract will be used on an as needed basis and based on awarded pricing. Funds will be paid from Capital Fund as available. The contract is effective February 25, 2020 through February 24, 2023. A copy of the bid, Addendum #1, and the award tabulation. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-09.pdf (2,449 KB) ITB 20-09A.PDF (36 KB) AWARD TABULATION FOR ITB_20-09.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 ITB 20-10 Intercom System Program - Facilities & Maintenance, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 20, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 20-10