Fort Walton Beach Council agenda — 8-11-14--proposed budget — reading text

17 1 225 1200 109 0800 PD1033 Latitude E6420 2011 - 11 - 17 1 225 1200 109 2000 CFmssetti7 OptiPlcx 380 2011 - 07 -22 1 515 700 4 401 0520 BGustman7 OptiPlex 380 2011 - 02 -08 1 225 700 401 0520 CashicrE7 OptiPlex 3010 2012 - 11 - 29 1 225 700 401 0520 Jl aberrt c 0 OptiPlex 380 2011 - 02 -08 1 225 700 401 0520 KBames8 OptiPlex 3020 3! 42014 I 225 700 401 0520 KHar17 OptiPlex 380 2011 -01 - 15 1 225 700 401 0520 PDurham8 OptiPlex 3020 3! 42014 1 225 700 401 1 0520 Stars7 Optiplex 390 2012 -06- 11 1 225 700 401 1300 DFousek7 OptiPlex 380 2011 - 01 - 15 1 225 700 i 401 1 1300 DPa} 7e7 OptiPlex 390 2011 - 12 - 29 1 515 700 i 401 1300 Engineering- - ptc Latitude E6410 2010 -09 -10 1 225 1200 i 401 1300 Wamhouse8 OpriPlex 3020 3/ 42014_ 1 225 700 i 401 1300 Glmperial7 OptiPlex 3010 2012 - 11 - 29 1 515 700 i 401 S 1300 1Glassbum7 OptiPlex 3010 2012 - 11 - 29 1_ 225 700 i 401 1300 PCooke7 OptiPlex 990 2011 -09- 09 1 515 1500 401 i 1300 Galaxy Tablet Ist Gen 1 300 401 1310 BRollins7 OptiPlcx 3010 2012 - 11 - 29 1 225 700 401 1310 MeterXP Latitude E6400 1 225 1200 401 1310 MWoodall7 OptiPlex 3010 2012 - 11 - 29 1 J25 700 401 1310 WaterOPS7 OptiPlex 390 2011 - 11 - 15 1 225 700 401 1310 Wad 3rd Gen 2012 -07 1 650 650 i 401 1310 Galaxy Tablet Is( Gen 2012 I 300 401 1310 Galaxy Tablet I st Gen 2012 1 300 401 1340 Galaxy Tablet 1st Gen 2012 1 300 401 1350 DFehx8 OptiPlex 3020 3/ 42014 1 225 700 401 1350 HSUPrimarv7 OptiPlex 380 2011 -02 -08 1 225 700 i 401 1350 JCokerXP Custom 2010 -01 -0 1 1 225 700 i 401 1350 LKilbum7 OptiPlex 390 2011 - II -IS 1 225 700 401 1350 Utilitiesl -7 Latitude E6430 1 225 1200 i 401 1350 Utilities2- 7 Latitude E6420 2012 -03 -21 1 225 1200 i 401 1350 Galaxy Tablet 1st Gen 2012 1 300 1 401 1350 Galaxy Tablet Is[ Gen 2012 1 300 401 1350 Galaxy Tablet I st Gen 2012 1 300 403 1360 JGunn7 OptiPlex 380 2011 -02 -08 1 225 700 403 1360 LL.ockhatO OptiPlex 390 2012 -02 - 14 1 225 700 405 1380 SWilson7 OptiPlex 390 2011 - I1 - 15 1 225 700 405 1380 Wad 2nd Gen 2011 - 10 1 650 650 405 1380 Galaxy Tablet Ist Gen 2012 1 300 405 1380 Galaxy Tablet Is[ Gen 2012 1 300 Total 300 14. 055 58, 450 5 11, 995 61. 400 13. 215 60. 700 12, 830 67350 10, 190 $ 65, 000 Fleet Replacement Program The City' s Fleet Replacement Program ( FRP) is a planning and budgeting tool that identifies the replacement of vehicles with a value greater than $ 10, 000 and a useful life of seven years or more. The replacement criteria provides a mechanism for the systematic evaluation of vehicle utilization and repair /maintenance costs, and serves as a guide for efficient and effective replacement. Generally speaking, police patrol vehicles are replaced on a 7 -year cycle and the remainder of the fleet on a 10 -year cycle. Each year as part of the budget process, the fleet is evaluated based on established replacement criteria and a ten -year schedule of replacements is developed based on a projection of available fiscal resources and the evaluation scoring. Vehicle replacements are funded objectively based on established criteria and funding resources. To maximize the useful life of vehicles and meet service delivery levels, vehicles may be transferred between departments prior to disposal. Prior to replacing a vehicle, an analysis should be performed to determine if a less expensive car or truck would meet employee needs at a reduced operating expense to the City. If a department requests a new not replacement) vehicle, priority is given to purchases needed to meet the goals and policies as defined by City Council in the Strategic Plan or during the annual budget process. The FY 2014 -15 budget, the second year of the schedule, is the only year for which funding may legally be appropriated. Future years' funding requirements are identified, but are not authorized. REPLACEMENT CRITERIA Age One ( 1) point is assigned for every two ( 2) years of age. Mileage One ( 1) point is assigned for each 10, 000 miles or 1, 000 hours of operation. Repair/Maintenance One ( 1) to five ( 5) points assigned based on repair /maintenance expenses incurred over past ten years. Five ( 5) points represents 100% or more of purchase price and ( 1) one point represents 20% of the purchase price. No points if less than 20 %. Point Ranges for Replacement Consideration: Excellent Less than 9 points Good 10 — 14 points Qualifies for Replacement 15 — 19 points Needs Replacement More than 20 points Overall Condition May be used if needed to further refine prioritization ( e. g. in the event offunding constraints). One ( 1) to five ( 5) points assigned based on the condition of the body, rust, interior, anticipated repairs, etc. Five ( 5) points represents extremely poor condition and ( 1) one point represents like new condition. Any ranking over 3) will require a repair estimate. Oy of Fort Mahon Beach, FL  Vehicle Replacement Schedule FY2015 FY2016 FY2017 FY2018 FY2019 Ate:' MI f Ir i MIM Geneta- ifFund - ITI " 238; 000" 350; 000` 345, 000 350, 000 442, 942 FBC Fund 2 23, 250 24, 000 25, 000 CRA Fund 7 86, 000 33, 000 Utilities Fund 27 115, 000 80, 000 75, 000 70, 000 Sanitation Fund 22 240, 000 315, 000 255, 000 315, 000 245, 000 Stormwater Fund 8 169, 000 107, 900 53, 000 63, 000 177 501, 250 1, 059, 000 845, 900 793, 000 820, 942 FY2020 FY2021 FY2022 FY2023 FY2024 General Fund 111 452, 912 422, 912 467, 912 500, 000 450, 000 FBC Fund 2 CRA Fund 7 99, 000 33, 000 Utilities Fund 27 80,000 70,000 80, 000 100, 000 50, 000 Sanitation Fund 22 345, 000 345, 000 250, 000 345, 000 345, 000 Stormwater Fund 8 107, 900 53, 000 177177 985, 812 989, 912 797, 912 945, 000 878, 000 ScheduleSchedule is Schedule isis being beingbeing updated updatedupdated and andand detailed detaileddetailed informationinformation is information isis not notnot available availableavailable for forfor the thethe FY FYFY 2014- 2014-2014- 1SBudget1SBudget publication 1SBudget publicationpublication  ROBERT D. NORMAN, JR. Attomey at Law Q D 1318 Alford Avenue, Suite 1411