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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: April 1, 2014
TO: Honorable Chairman and Members of the Board
FROM: Dino J. Villani
SUBJECT: Contract Coordination for EMS Billing Services
DEPARTMENT: Public Safety
BCC DISTRICT: All
STATEMENT OF ISSUE: Request Board approval to begin contract coordination for EMS
billing services with Advanced Data Processing, Inc. (ADPI) / Intermedix.
BACKGROUND & ANALYSIS: The purpose of the contract is to provide professional billing
services for EMS. The scope of the contract includes, but is not limited to, patient care
reporting, data sharing with key hospitals and reporting to the Florida Department of Health
Bureau of EMS, compliance auditing, fee collection, insurance claims, and direct revenue
payments. Proposals from six billing companies were submitted on March 7, 2014. The board
approved selection committee met on March 24, 2014 to review and rank the proposals. The
committee unanimously recommended that ADPI be awarded the contract.
ADPI is the current billing contractor and has provided this service for Okaloosa County EMS
since May 1999. Through the RFP process, the company proposed continuing and enhancing
services at a substantial savings compared to the current contract. Currently, ADPI charges
8.58% of collections which includes Tough Book field computers for electronic patient care
reporting. In this proposal they reduced their collections fee to 5.83% providing the same
services for an approximately $118,000 annual savings.
OPTIONS: Approve or Reject the request to begin the contract coordination process with ADPI.
RECOMMENDATION: Staff recommends approving the request to begin the contract
coordination process with ADPI.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator