Okaloosa County School Board — Workshop Meeting, June 5, 2014 — reading text

Chief Financial Officer and recommended by the Superintendent for approval Meeting : Jun 5, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : Yes Dollar Amount : $5,120.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments June 9, 2014 Donations.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 5, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2014-2015, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Renewal - Check Recovery Agreement.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Agreement begtween the School Board of Okaloosa County and SS Solutions, LLC, for contracted services of Okaloosa County School District retirees, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 5, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Agreement begtween the School Board of Okaloosa County and SS Solutions, LLC, for contracted services of Okaloosa County School District retirees. Public Content The District does not have a provision for DROP extension or immediate re- employment beyond the Deferred Retirement Option Program (DROP) for retirees. Contracting with Staffing of St. Augustine (SS Solutions) would provide the District with a mechanism to utilize services of retirees. The District could enter into a contract with SS Solutions to engage the services of retirees who are preapproved by the Superintendent. SS Solutions has the approval of the Division of Retirement. This agreement result in cost efficiencies because typically the contract cost would be at a significantly lower price than the current cost of the employee. The term of the contract is for one year, effective July 1, 2014 through June 30, 2015 and may be renewed annually based on School Board approval. File Attachments Agenda - SSSolutions - 2014-2015 - 6-9-14.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Proposed capital outlay projects at middle and high schools, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 5, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : Yes Dollar Amount : $300,000.00 Budgeted : Yes Budget Source : Capital Outlay - 2 Mil Dollars Recommended Action : Motion to approve the proposed capital outlay projects at middle and high schools. Public Content The District has $300,000 available from 2-Mil dollars in Capital Outlay funds which can be allocated for capital outlay projects. The District's recommendation is to allocate those funds for various projects at High and Middle schools. The recommended list is attached to this agenda item. File Attachments Agenda - Capital Outlay Projects - Middle & High Schools - 6-9-14.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Amendment to Master Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Jun 5, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Amendment to Master Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice. Public Content This amendment includes a provision to address the role of teachers in physical interventions within their classroom management procedures and will not permit teachers to intervene in physical altercations. Additionally, it will require all teachers and educational personnel in DJJ detention and residential programs to complete training for the Prison Rape Elimination Act of 2003 (PREA). File Attachments Amendment to Master Agreement DJJ .pdf (319 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Application for Funding for Florida Diagnostic Learning Resource System (FDLRS), FLDOE Discretionary Project, submitted by Melody Sommer, Program Director, Exceptional Student Education, recommended for approval by the Superintendent. Meeting : Jun 5, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : Yes Dollar Amount : $923,812.00 Budgeted : No Budget Source : FLDOE ESE Discretionary Project Recommended Action : board approval Public Content The local FDLRS Associate Center provides diagnostic and learning resources for exceptional students, assists in educational evaluations, and facilitates the provision of instruction and services to exceptional students. The funds benefit the 3 school districts served by our local FDLRS: Okaloosa, Santa Rosa, and