Okaloosa County School Board — Workshop Meeting, June 5, 2014 — reading text

Thursday, June 5, 2014 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : Jun 5, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cindy Frakes Meeting : Jun 5, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jun 5, 2014 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 5, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added - Consent 7.32 Scholar's Summer Institute Program for 2014 Deleted - Discussion 8.3 Request to double fill the Assistant Principal II 12- month position at Meigs Middle School Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Recognition of Cathy Hubeli, Principal of Wright Elementary School, Retirement, presented by the Superintendent Meeting : Jun 5, 2014 - Workshop Meeting Type : Recognition 3. Visitors Subject : 3.2 Recognition of Rodney Nobles, Principal of Niceville High School, Retirement, presented by the Superintendent Meeting : Jun 5, 2014 - Workshop Meeting Type : Recognition 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of May 8-21, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 5, 2014 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of May 8–21, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 8-21.pdf (19 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of May 8-21, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 5, 2014 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 8-21, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 8-21.pdf (16 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Progress update on the district's accreditation process through AdvancED, presented by Denise McLaughlin, Professional Development Specialist. Meeting : Jun 5, 2014 - Workshop Meeting Type : Information Public Content Progress update on the district's accreditation process through AdvancED. File Attachments AdvancED Accreditation SB PPt.pdf (432 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jun 5, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Employee Disciplinary Hearing of May 27, 2014; Minutes of the Student Disciplinary Hearing of May 27, 2014; Minutes of the Regular Meeting of May 27, 2014; and Minutes of the Budget Workshop of May 29, 2014, recommended by the Superintendent for approval. Meeting : Jun 5, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Employee Disciplinary Hearing of May 27, 2014; Minutes of the Student Disciplinary Hearing of May 27, 2014; Minutes of  the Regular Meeting of May 27, 2014, and Minutes of the Budget Workshop of May 29, 2014. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 5-27-2014 Employee Hearing Minutes DRAFT.pdf (46 KB) 5-29-2014 Budget Workshop DRAFT.pdf (154 KB) 5-27-2014 Meeting DRAFT.pdf (184 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 5, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 09, 2014 Absolute Date : Jun 09, 2014 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010.7100.0310.9005.9015.9015 Recommended Action : Motion to approve the Letter of Engagement between the  School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit the School Internal Funds for year ended June 30, 2014. Public Content The School Board of Okaloosa County, Florida is currently in the fourth year of a five year contract with the auditing firm of Carr, Riggs & Ingram, L.L.C., to perform the School Internal Funds, Financial Statement and Supplementary Information. A motion to engage the professional auditing services of Carr, Riggs, & Ingram, L.L.C., for Fiscal Year Ending June 30, 2014 is requested. The fee remains at $70,000, consistent with the previous years, and will be delivered to the School Board no later than November 14, 2014. File Attachments Okaloosa Internal Funds Engagement Letter for Year Ended June 30, 2014.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 5, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-9-14.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 School Donations, presented by Rita R. Scallan,