Fort Walton Beach Resolution — 2023-18 Accepting Grant Funding Coral Creek Nature Trail — reading text

Title: ENGINEER' S CERTIFICATION OF COMPLIANCE In accordance with the Terms and Conditions of the State -Funded Grant Agreement, the undersigned certifies that all work which originally required certification by a Professional Engineer has been completed in compliance with the Project construction plans and specifications. If any deviations have been made from the approved plans, a list of all deviations, along with an explanation that justifies the reason to accept each deviation, will be attached to this Certification. Also, with submittal of this certification the Recipient shall furnish the Department a set of "as -built" plans certified by the Engineer of Record/ CEI. By. -- - P. E. SEAL: Name: Date: DocuSign Envelope ID: 4F3C11D1- 19B6- 409B- 9FC5- 798AB66C3206 AIL Form 525- 010- 60eD STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525 -011 -OD PROGRAM MANAGEMENT STATE -FUNDED GRANT AGREEMENT 05121 Page 1 of 1 EXHIBIT D RECIPIENT RESOLUTION The Recipient' s Resolution authorizing entry into this Agreement is attached and incorporated into this Agreement. DocuSign Envelope ID: 4F3C11D1- 19B6- 409B- 9FC5- 798AB66C3206 All Form 525- 010- 60eF STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525 -011 -OF PROGRAM STATE -FUNDED GRANT AGREEMENT MANAGEMENT 05/ 21 Page 1 of 2 EXHIBIT F CONTRACT PAYMENT REQUIREMENTS Florida Department of Financial Services, Reference Guide for State Expenditures Cost Reimbursement Contracts Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved agreement budget may be reimbursed. These expenditures must be allowable ( pursuant to law) and directly related to the services being provided. Listed below are types and examples of supporting documentation for cost reimbursement agreements: Salaries: Timesheets that support the hours worked on the project or activity must be kept. A payroll register, or similar documentation should be maintained. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. Fringe benefits: Fringe benefits should be supported by invoices showing the amount paid on behalf of the employee, e. g., insurance premiums paid. If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. Travel: Reimbursement for travel must be in accordance with s. 112. 061, F. S., which includes submission of the claim on the approved state travel voucher along with supporting receipts and invoices. Other direct costs: Reimbursement will be made based on paid invoices/ receipts and proof of payment processing ( cancelled/ processed checks and bank statements). If nonexpendable property is purchased using state funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with DMS Rule 60A- 1. 017, F. A.C., regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in s. 273. 02, F. S., for subsequent transfer to the State. Indirect costs: If the contract stipulates that indirect costs will be paid based on a specified rate, then the calculation should be shown. Indirect costs must be in the approved agreement budget and the entity must be able to demonstrate that the costs are not duplicated elsewhere as direct costs. All indirect cost rates must be evaluated for reasonableness and for allowability and must be allocated consistently. DocuSign Envelope ID: 4F3C11D1- 19B6- 409B- 9FC5- 798AB66C3206 Contracts between state agencies may submit alternative documentation to substantiate the reimbursement request, which may be in the form of FLAIR reports or other detailed reports. The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web address https:// www. m)dloridacfo. com/ Division/ AA/ Manuals/ documents/ ReferenceG uideforState Ex enditures. df. DocuSign Envelope ID: 4F3C11D1- 19B6- 409B- 9FC5- 798AB66C3206 Alt Form 525- 010- 60eJ STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525- 011- 01 PROGRAM MANAGEMENT STATE -FUNDED GRANT AGREEMENT 09120 Page 1 of 1 EXHIBIT J STATE FINANCIAL ASSISTANCE ( FLORIDA SINGLE AUDIT ACT) THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Awarding Agency: Florida Department of Transportation State Project Title County Incentive Grant Program ( CIGP), ( CSFA 55. 008) and CSFA Small County Outreach Program ( SCOP), ( CSFA 55.009) Number: Small County Road Assistance Program ( SCRAP), ( CSFA 55. 016) Transportation Regional Incentive Program ( TRIP), ( CSFA 55.026) Specific Appropriation 2042A of Chapter 2023- 239, L. O. F, ( CSFA 55. 039) Award Amount: $ 300, 000. 00 The state award amount may change with supplemental agreements Specific project information for CSFA Number is provided at: https:// apps. fldfs. com/ fsaa/searchCatalog. aspx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number are provided at: https: llapps. fidfs. com/ fsaa/ searchCompliance. asr)x The State Projects Compliance Supplement is provided at: htps:llapps.fldfs.com/ fsaa/ compliance. aUx DocuSign Envelope ID: 4F3C11D1- 19B6- 409B- 9FC5- 798AB66C3206 RESOLUTION 2023- 18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING GRANT FUNDING THROUGH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE DESIGN AND CONSTRUCTION OF CORAL CREEK NATURE TRAIL; AUTHORIZING THE CITY MANAGER TO EXECUTE THE JOINT AGREEMENT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council authorized the City Manager to develop and submit funding requests to the State of Florida for Coral Creek Nature Trail for the 2023 Legislative Session; and WHEREAS, on September 18, 2023, the Florida Department of Transportation ( FDOT), advised the City of Fort Walton Beach ( City) it had been appropriated funding in the state budget for the Coral Creek Nature Trail to be provided by a grant; and WHEREAS, the City is eligible to participate in this grant program and has applied for and been awarded a maximum total of $300,000 of the total project cost; and WHEREAS, the City is required to provide matching funds up to $ 300,000 to complete the project; and WHEREAS, the terms of the grant provide that a resolution or other form of official authorization is provided authorizing officers to execute the grant agreement; and WHEREAS, City Council finds that it is in the best interest of the citizens of Fort Walton Beach to participate in the Florida Department of Transportation funding and provide authority for the City Manager to execute all necessary documents to obtain and administer the grant for the City to pay for Coral Creek Nature Trail. NOW, THEREFORE, BE IT