Okaloosa County BOCC — January 21, 2014 — Taylor Engineering Final Payment — reading text

CONTRACT CLOSE-OUT CHECKLIST (To Be Prepared by the Contracts and Lease Coordinator) DATE: 1/3/2014 TO: Contracts & Grants Manager, Finance Department Contracts & Grants Office SUBJECT: Lease No. C10-1813-TD MANAGING DEPARTMENT: TOURIST DEVELOPMENT CONTRACTOR'S NAME: TAYLOR ENGINEERING PROJECT TITLE: PROFESSIONAL SERVICES The attached has met the final payment contract requirement in subject contract. Yes No ie Final Invoice XI O 2. Completed Contract/Lease Payment Approval Form ib O 3. Close-Out Documents Yes No N/A a. Signed Release of Lien C C) XN b. Proof of Completion Advertisement C C] Xl c. Certificate of Insurance C) C] | d. Consent of Surety to Final Payment C) C) xX e. Proof of Performance/Payment Bond CO fC XI Continuation 12 Months Following Final Payment Yes No 4. Agenda Request Xx CO 5. Remarks and Lease Godfairato DATE Sa Scan cemceaes rae rege sveamateenmrs aE CONTRACT/LEASE PAYMENT APPROVAL FORM DATE: 01/02/14 VENDOR NAME: Taylor Engineering VENDOR #: 013714 CONTRACTILEASE #: C10-1813-TDC 7 VENDOR TASK COUNTY/FEMA BUDGET ACCOUNT # | AMOUNT $ INVOICE# ORDER # PROJECT # DEPARTMENT # (If Applicable) (If Applicable) 7 7 a 4 _ AE 15179 3 1175 531100 $86400|~ BA lo Ce 15181 ~ 15 ~ 1175 531100 — $526.00|- 15182 ~ 18 ~~ 1175 ~~ 531100 ~ $681.00] ~ bredit_ memo Ilo 1195 5311 00 — 15, 00/78 TOTAL $2,088.00 APPROVED FOR PROGRESS PAYMENT (Please sign as applicable and date CONTRACTOR'S ENGINEER/ARCHITECT/PROJECT MANAGER: DATE COUNTY SUPERVISOR/PROJECT MANAGER: SSeS > DATE 2/14 DEPARTMENT DIRECTOR: ALA AELED DATE: oe fe, CONTRACTS & GRANTS MANAGER: DATE: _j = ¥~J¥ COUNTY ADMINISTRATOR: Payments>$25,000.) ves NO___ FINAL PAYMENT (If "Yes", forward to Purchasing Services Coordinator for Close-Out) DATE: PURCHASING DIRECTOR (Per Initial Agreement) DATE: £-/0 SLY CONTRACTS & GRANTS MANAGER — = (All Contracts) DATE: COUNTY ADMINISTATOR APPROVAL (Per Initial Agreement) DATE: BOARD APPROVAL (Per Initial Agreement) COMPLETED BY FINANCE - FISCAL YEAR: DATE RECEIVED: REVIEWED BY: Ashley S. Endris From: Charlotte Dunworth <cdunworth@co.okaloosa.fl.us> Sent: Wednesday, January 15, 2014 11:30 AM To: Ashley S. Endris Subject: RE: Taylor Engineering Paymen form Ashley, Please use the original form and just add the credit memo as you note in your email below. Charlotte Dunworth Finance, Administration, & Compliance Manager Okaloosa County Tourist Development Department 850-609-5385 L qt i ious Laril. - Abs (CMY Geb a little f Sc \\ Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Ashley S. Endris [mailto:aendris@clerkofcourts.cc] Sent: Wednesday, January 15, 2014 10:19 AM To: Charlotte Dunworth Subject: Taylor Engineering Paymen form Importance: High Charlotte, There are a few mistakes that need to be corrected on the contract payment form before approval. The credit of $15 still references invoice #15179 on the contract payment form. Please confirm that you would like me to correct it to reference “credit memo”. Please see attached highlighted. The correct contract number should be C10-1813-TDC. Please confirm that you would like me to correct. “Yes” needs to be marked for Final Payment. Please confirm that you would like me to correct. If you would like me to use the previous contract payment form submitted, the only thing that would need to be added would be the credit memo of -$15.00 coded to 1175-531100 referencing Task order 16 and “credit memo” for the invoice #. Please let me know. With these corrections, we can then approve the payment. Thank you, Ashley Ashley S. Endris Accountant Okaloosa County Clerk of Circuit Court Contracts and Grants 1804 Lewis Turner Boulevard, Suite 206 Ft. Walton Beach, FL 32547 Tel: (850) 651-7200 x 4382 uding your email address above only. If you have Ss TAYLOR ENGIN EERIN » INC. = SSE TS — 10151 Deerwood Park Blvd., Bldg. 300, Suite 300, Jacksonville, FL 32256 Tel. 904.730.7040 | Fax 904.731.9847 | www.taylorengineering.com Jim Trifilio January 13, 2014 County of Okaloosa Project No: C€2011-040 Tourist Development Council Invoice No: 15179-R 1540 Miracle Strip Pkwy., S.E. Ft. Walton Beach, FL 32549 Total Fee: 25,000.00 INVOICE Contract No. C10-1813-TDC, Task Order No. 3: Federal Project Assistance Professional Services for the Period November 18, 2013 to December 15, 2013 Direct Labor: Hours Rate Senior Professional Trammell, Matthew 7.00 128.00 Totals 7.00 Total Labor Task Total Billing Limits Current Prior Total Billings 881.00 11,890.13 Limit Remaining TOTAL DUE NOW FINAL INVOICE Amount 896.00 896.00 896.00 $896.00 To-Date 12,786.13 25,000.00 12,213.87 $896.00 For billing questions, contact Bonnie at 904/731-7040 or bwoolard @taylorengineering.com. Please remit payment to Taylor Engineering, Inc., P.O. Box 550510, Jacksonville, FL 32255-0510. Okaloosa County Section 204 Federal Project Assistance C2011-040 Page | of 1 November 2013 — December 2013 Following meetings with the USACE Mobile District and FDEP to discuss East Pass maintenance dredging and potential opportunities for partnerships, Taylor Engineering staff prepared a letter summarizing the meetings and submitted to County and City staff. Taylor Engineering coordinated with Federal, State, and County staff regarding this correspondence and responded to questions from the County and their lobbyist. TA Y LOR EN GtsIN EERtIN G IN C SSE TAYLOR ENGINEERING , INC. 10151 Deerwood Park Blvd., Bldg. 300, Suite 300, Jacksonville, FL 32256 Tel. 904.730.7040 | Fax 904.731.9847 | www.taylorengineering.com Jim Trifilio December 19, 2013 County of Okaloosa Project No: C2012-070 Tourist Development Council Invoice No: 15181 1540 Miracle Strip Pkwy., S.E. Total Fee: 15,000.00 Ft. Walton Beach, FL 32549 INVOICE Contract No. C10-1813-TDC, Task Order No. 15: Coastal Engineering Support Services Professional Services for the Period N. ber 18, 2013 to D ber 15, 2013 Direct Labor: Hours Rate Amount Senior Professional y, Trammell, Matthew 2.00 128.00 256.00 Senior Technical Support Flewelling, John 3.00 90.007 270.00 Totals 5.00 526.00 Total Labor . 526.00 Billing Limits Current Prior To-Date Total Billings 526.00 7,839.12 8,365.12 Limit 15,000.00 Remaining 6,634.88 TOTAL DUE NOW $526.00 FINAL INVOICE Avect: $3003 For billing questions, contact Bonnie at 904/731-7040 or bwoolard@taylorengineering.com. Please remit payment to Taylor Engineering, Inc., P.O. Box 550510, Jacksonville, FL 32255-0510. Okaloosa County Coastal Engineering Support Services C2012-070 Page | of 1 October — December 2013 Taylor Engineering responded to County staff requests regarding the design and permitting of private aids to navigation. We also responded to County staff questions regarding fish attracting device design and permitting. TA Y LOR EN GIN EERIN G IN C SSZ TAYLOR ENGINEERING, INC 10151 Deerwood Park Blvd., Bldg. 300, Suite 300, Jacksonville, FL 32256 Tel. 904.730.7040 | Fax 904.731.9847 | www.taylorengineering.com Jim Trifilio . December 19, 2013 County of Okaloosa Project No: C2013-044 Tourist Development Council Invoice No: 15182 1540 Miracle Strip Pkwy., S.E. Total Fee: 7,000.00 Ft. Walton Beach, FL 32549 INVOICE Contract No. C10-1813-TDC, Task Order No. 18: Choctawhatchee Bay Watershed Workshop Projects Direct Labor: Hours Rate Amount Senior Professional 2.00 128.007 256.00 Staff Professional 5.00 85.007 425.00 Totals 7.00 681.00 Total Labor 681.00 Task Total $681.00 Billing Limits Current Prior To-Date Total Billings 681.00 0.00 681.00 Limit 7,000.00 Remaining 6,319.00 TOTAL DUE NOW $681.00 FINAL INVOICE AcT 534003 For billing questions, contact Bonnie at 904/73 1-7040 or bwoolard@taylorengineering.com. Please remit payment to Taylor Engineering, Inc., P.O. Box 550510, Jacksonville, FL 32255-0510. Choctawhatchee Bay Watershed Workshop Project Assistance C2013-044 August — December 2013 FINAL INVOICE Taylor Engineering has assisted Okaloosa County in identifying potential projects meeting the goals of the watershed partnership. We attended local watershed workshop meetings, prepared a draft list of potential projects, and coordinated with Okaloosa County staff regarding additional project information. TA YL OR EN GIN EERiIN G IN Sa TAYLOR ENGINEERING , INC. Oana By aera LURE ETE 10151 Deerwood Park Blvd., Bldg. 300, Suite 300, Jacksonville, FL 32256 Tel. 904.730.7040 | Fax 904.731.9847 | www.taylorengineering.com Jim Trifilio January 13, 2014 County of Okaloosa Project No: C2013-004 Tourist Development Council Invoice No: Credit Memo 1540 Miracle Strip Pkwy., S.E. Ft. Walton Beach, FL 32549 Total Fee: 10,000.00 CREDIT MEMO Contract No. C10-1813-TDC, Task Order No. 16: Conceptual Design and Planning Services, Okaloosa County Project Greenshores Professional Services for the Period 22,2013 toA t 18, 2013 Additional Fees Refund of Overpmt on T.O. 16, CK#1401493 -15.00 Total Additional Fees -15.00 15.00 Task Total -15.00 Billing Limits Current Prior To-Date Total Billings 0.00 9,904.97 9,904.97 Limit 10,000.00 Remaining 95.03 TOTAL DUE NOW -15.00 For billing questions, contact Bonnie at 904/731-7040 or bwoolard @ taylorengineering.com. Please remit payment to Taylor Engineering, Inc., P.O. Box 550510, Jacksonville, FL 32255-0510. Amendment to Contract # C10-1813-TDC With TAYLOR ENGINEERING, INC. ° This amendment has an effective date of October 1, 2013 between the County of Okaloosa, Florida and TAYLOR ENGINEERING, INC. Due to the number of contracts which are expiring September 30, 2013; that have task orders assigned to the respective companies and that work assigned through the task order will be ongoing and not completed before the contracts expire, each affected contract will be amended and extended to reflect that the assigned task order will be completed as written and paid at the rates so established under the original master contract for which the task order was written. No new work will be assigned to your amended contract and the master contract will expire when the assigned task orders are completed. Customer and vendor desire and agree to amend the contract, in consideration of the mutual covenants herein and other good and valuable consideration. Customer and vendor hereby agree as follows: Extend Term of Contract # C10-1813-TDC until completion of all work assigned to the attached task orders. At completion of all work associated with the task orders, the contract will terminate. Ratification and Entirety. Except as provided in the Amendment, all the terms and conditions of the Agreement are herby ratified and shall remain in full force and effect. This Amendment and the Agreement, together with all supplements, exhibits and schedules thereto, shall embody the final, entire agreement among the parties hereto and supersede any and all prior commitments, agreements, representations and understandings, whether written or oral, relating to the Agreement for this Amendment or the subject matter hereof, and may not be contradicted or varied by evidence of the prior, contemporaneous or subsequent oral agreement between the parties hereto. Unless otherwise defined herein, all capitalized terms shall have the meaning set forth in the Agreement. All terms and conditions of the Agreement and other amendments not modified by this Amendment remain in full force and effect. IN WITNESS WHEREOF, the parties have executed the Amendment as of the Amendment Effective Date by their duty authorized representative. County of Okaloosa, Florida py: Go a Name: ‘Don Binunds rite:(_ yea bcc Date: l offi Name: annee . Crasc Title: VA ce tes ve Date: {Cj iB 4 Division Task Order No. Date Issued Contract No. Firm