Okaloosa County BOCC — August 6, 2015 — Solid Waste — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: SOLID WASTE & RECYCLING PROGRAM DESCRIPTION: The Solid Waste and Recycling Section of the Public Works Department provides collection and disposal of municipal solid waste to all citizens and municipalities of Okaloosa County. The Section conducts oversight for the County’s recycling program covering both rural and urban residential collection in accordance with State and federal guidelines. This includes the grinding/mulching of the County’s yard waste at two locations: Wright Landfill and Baker Landfill. The Section manages the Household Hazardous Waste Program serving Okaloosa County and nine surrounding counties (500,000 residents) through FDEP Cooperative Arrangement Grants. Additionally, it is responsible for managing the collection of Special Waste (tires and white goods-appliances) and oversight of the Small Quantity Generator (SQG) Verification Program. REVENUE: The Solid Waste and Recycling Section is funded through landfill operating fees; landfill/transfer station tip fee, franchise area per household disposal fee and CPI retention. Revenue is derived from pass through recycling revenue for Waste Management; revenue from other departments and Conditionally Exempt Small Quantity Generators (CESQGs); revenue from sale of metals; and reimbursement from CO-OP grants. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Provided for collection, disposal, remediation and long term care activities with reductions in staff and revenues and despite additional regulatory scrutiny. Ø Maintained high level service to our municipal solid waste (MSW) customers through operation of two transfer stations servicing northern and southern portions of the county. Ø Assisted in preparation of bid specifications for advertisement of residential and commercial garbage collection and disposal in FY15 to be implemented in FY16. Additional benefit will be to afford the County the opportunity to implement enhanced recycling services for both the residential and commercial sector thus increasing revenues and recycling rates in an effort to meet the State mandated goal of 75% by the year 2020. Ø Managed a fee collection program for charge customers from three remote sites. Ø Managed compliance and remediation programs for three closed sites per Florida Department of Environmental Protection (FDEP) permits. Ø Managed Contracts for the collection and disposal of municipal solid waste covering 38,000 homes. Ø Provided curbside recycling service to approximately 38,000 homes Ø Collected 6,901 tons of recyclables through residential service and another 39,183 tons through private recycling efforts (includes 18,209 tons of yard waste). Ø Disposed of 13,200 waste tires Ø Collected and processed over a million pounds of Household Hazardous Waste Ø Expanded Household Hazardous Waste Drop-off services to Tuesday through Saturday weekly from 7 am to 3 pm. Ø Received $187,000 to operate Okaloosa County’s HHW program at no charge to local residents and to conduct 11 mobile collections in eight neighboring counties Ø Conducted two mobile HHW events on Hurlburt Field Ø Expanded the in-house office recycling services in selected County office buildings including the new Extension Office utilizing the services of HORIZONS Ø Provided recycling opportunities to four local public events including the Earth Day/Arbor Day event and the July 4 celebration at the Landing and the Southeast Recycling Conference and Trade Show in Sandestin Ø Provided Environmental presentations to schools and other public venues Ø Re-negotiated Environmental Restoration Contract at all three LTC/RA Landfills. Ø Completed final site reviews and surveys for USAF License Agreement for Wright Landfill (WLF) Ø Continued subsidence remediation program at NLF Ø Crafted Quarterly Operation and Maintenance Contract at WLF and Baker Landfill (BLF) Ø Completed Private Property repair work at BLF Ø Continued reinforcement of a proactive relationship with FDEP and the adjacent property owners. PROGRAM GOAL: To provide an environmentally safe and cost effective system for the collection and disposal of Municipal Solid Waste in compliance with Florida Statute Chapter 403 and Florida Administrative Code 62-701. To comply with all FDEP regulations and current agreements for environmental restoration and long term care activities at Okaloosa County landfills. To provide an environmentally safe and cost effective system for the reduction, reuse, and recycling of municipal solid waste (MSW). KEY OBJECTIVES: 1. Provide a collection mechanism for the removal of Municipal Solid Waste. 2. Manage franchise agreements. 3. Respond to customer inquiries. 4. Educate the public on services provided. 5. Conduct closure monitoring and remediation activities at all public landfill facilities in accordance with all state and federal regulations. 6. Manage Baker scale house operations. 7. Produce timely gas monitoring, compliance, and assessment reports for permit compliance activities at Okaloosa County landfills. 8. Implement Wright Landfill Remedial Action Plan Modification. 9. Maintain remediation system infrastructure for a consistent and high operational output. 10. Avoid FDEP non-compliance issues and/or violations. 11. Execute aggressive quarterly maintenance programs for BLF and WLF. 12. Reduce subcontractor costs through effective project controls. 13. Provide collection of recyclables for residential and commercial customers 14. Provide collection of yard waste for residential and commercial customers 15. Provide processing of yard waste 16. Provide collection/drop-off of white goods and waste tires 17. Provide weekly drop-off of HHW for local residents 18. Provide weekly drop-off of CESQG waste for small businesses 19. Conduct mobile HHW collections in ten neighboring counties 20. Increase participation and raise public awareness concerning County Programs 21. Increase employee proficiency 22. Research new technologies and systems related to recycling and HHW management that can improve operational efficiencies and costs PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Full Time Employees 12 14 14 Total Disposal Expenditures * $4,379,561 $4,937,680 $5,036,740 Total Operating Expenditures $6,491,251 $7,622,534 $7,418,405 Input Total Landfill Closure/Compliance Expenditures $163,078 $163,600 $139,300 Total Landfill Remediation Expenditures $238,782 $368,700 $421,200 Total Disposal Tons 118,000 124,000 124,000 Total Residential Customers 38,000 38,000 38,000 Total Revenue $7,709,384 $8,085,878 $8,247,595 Balance $524,392 -$304,855 $36,575 Cumulative Balance $1,507,855 $1,203,000 $1,239,575 Output Total Compliance Monitoring and Reporting 18 12 6 Total Remediation Monitoring and Reporting 8 6 6 Total Residential Service Requests 40 40 50 Equivalent Cost Per Ton $60.89 $67.67 $66.22 Efficiency Equivalent Revenue Per Ton $65.33 $65.21 $66.51 Number of Violation Notices 0 0 0 Expense to Revenue Ratio 93% 103% 99% Effectiveness % of Residential Service Requests 0.13% 0.13% 0.13% % Report Delivery 100% 100% 100% * Based on $38.26/ton-FY13; $39.03/ton-FY14; $39.81/ton-FY 15; $40.61/ton-FY 16 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 5 5 5 5 Full-time Management & Professional 2 2 2 2 Full-time Operations & Trades 7 7 7 7 Total 14 14 14 14 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $687,205 $688,844 $770,358 $801,889 $31,531 4.1% Operating Expenses $6,746,800 $7,678,581 $7,034,734 $7,145,805 $111,071 1.6% Capital Outlay $0 $20,247 $587,800 $277,000 -$310,800 -52.9% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $751,306 $568,198 310.3% Total $7,434,005 $8,387,673 $8,576,000 $8,976,000 $400,000 4.7% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $486,727 $544,719 $553,355 $8,636 1.6% Combined Recycling (4305) And Solid Waste (4301) Personnel Into One Budget 20 BENEFITS $201,839 $225,639 $248,534 $22,895 10.1% Stipends; Combined Recycling (4305) And Solid Waste (4301) Personnel Into One Budget 31 PROFESSONAL SERVICES $40,000 $80,000 $40,000 -$40,000 -50.0% Reduction Of Consulting Needs 32 ACCOUNTING & AUDITING $8,000 $8,000 $8,000 $0 0% 34 CONTRACT SERVICES $5,860,385 $5,894,185 $6,036,296 $142,111 2.4%