Okaloosa County BOCC — April 27, 2013 — O&P Manual with Appendix Forms (3-19) — reading text

emergencies. If one of the elected municipal or county officials on the TDC is removed for this reason, the applicable governing entity shall be required to appoint another elected representative as their replacement. In the event a TDC member no longer conforms to the criteria listed in Section A.500(1) above, to hold the seat to which they were appointed, said TDC member shall forward a letter to the TDC and the BCC stating these facts and shall additionally tender a letter of resignation along with this submittal. A.600 STAFF 1) Tourist Development Department Director. The Director will administer and coordinate the operations of the TDC. The Director will be an employee of Okaloosa County; serve as Director of the Tourist Development Department; oversee the Emerald Coast Convention Center, Emerald Coast Film Commission, the Visitor Welcome Centers; and all divisions under the Tourist Development Department. The Director shall report to the County Administrator. The Director will supervise all Tourist Development Department staff and shall be responsible for and make recommendations to the TDC and County Administrator concerning the operation of the TDC. The Chairman of the TDC may be a part of the Director’s annual performance 6  process and may provide comments and recommendations to the County Administrator. 2) Tourist Development Department Staff. All Tourist Development Department staff shall be employees of the County, with all benefits provided by the BCC paid from the Tourist Development Trust Funds, and shall report to and be supervised by the Director. As such, said personnel will receive all standard County employee benefits paid through the Tourist Development Trust Funds, and be subject to all County employee regulations, in addition to those provided in this Manual. A.700 AMENDMENT OF THE TDC BYLAWS AND TDD OPERATIONS AND PROCEDURES MANUAL The TDC Bylaws and TDD Operations and Procedures Manual may be amended from time to time by the BCC. The TDC may provide suggestions to the BCC as to proposed modifications. B.000 TDC MEETINGS B.100 REGULAR TDC MEETINGS The TDC shall meet at least once each quarter. To the extent that more meetings are necessary, they may be called by the Director. B.200 LOCATION AND NOTICE TDC meetings will be held at the Emerald Coast Convention Center or as otherwise designated by the Director. All meetings shall be duly noticed within the sub-county taxing district and open to the public. Notice will also be placed on the Okaloosa County website on the Commissioners monthly meeting calendar. Individuals wishing to receive e-mail notifications of upcoming meetings may contact the Tourist Development Department office. B.300 AGENDA An agenda will be prepared for each TDC meeting by the Director. TDC members wishing to place an item on an upcoming agenda must submit their request to the Director at least one (1) week prior to a regularly scheduled meeting. Department staff shall provide background information on each agenda item as appropriate, and such information shall be available to TDC members at least two (2) business days prior to a scheduled meeting. 7 B.400 RULES OF PROCEDURE 1) Public Participation. Meetings of the TDC will be conducted by the TDC Chairman, the Vice-Chairman, or their designee, in a manner to permit the greatest possible participation by all TDC members and the interested public. 2) Majority/Quorum. Approval of a motion requires an affirmative vote of a simple majority vote of the TDC members present and voting. Five (5) TDC members shall constitute a quorum of the TDC for purposes of conducting business. 3) Abstention. Any TDC member desiring to abstain from voting shall publicly disclose the reason for their abstention before the vote is taken, in compliance with Section 286.012 and Chapter 112, Florida Statutes. Full disclosure must be made in writing within fifteen (15) days after the date of such meeting by completing a Voting Conflict Form and filing it with the secretary of the TDC. The Voting Conflict Form shall be attached to the minutes of the meeting in which the abstention took place. 4) Rules. The TDC meetings shall be subject to all the procedural requirements of Chapter 286, Florida Statutes. All TDC meetings must be duly noticed and open to the public. TDC members are prohibited from discussing with any other TDC member any matter on which foreseeable action will be taken by the TDC. B.500 MINUTES Written minutes shall be kept of each TDC meeting. A written summary of each meeting shall be presented at the next TDC meeting for approval by TDC members and signed by the TDC Chairman. Such written summary shall include the TDC members in attendance, the major items of discussion, resolutions or other formal action taken at such meetings, and items presented during public participation periods. The TDC shall abide by Florida Statutes in regard to minutes and public participation. In addition, an audio- recording of each meeting shall be made and retained as a public record. 8  FORM 1 STATEMENT OF 2012 Please print or type your name, mailing address, agency name, and position below: FINANCIAL INTERESTS FOR OFFICE USE ONLY: LAST NAME -- FIRST NAME -- MIDDLE NAME : MAILING ADDRESS : CITY : ZIP : COUNTY : NAME OF AGENCY : NAME OF OFFICE OR POSITION HELD OR SOUGHT : You are not limited to the space on the lines on this form. Attach additional sheets, if necessary. CHECK ONLY IF • CANDIDATE OR • NEW EMPLOYEE OR APPOINTEE **** BOTH PARTS OF THIS SECTION MUST BE COMPLETED **** DISCLOSURE PERIOD: THIS STATEMENT REFLECTS YOUR FINANCIAL INTERESTS FOR THE PRECEDING TAX YEAR, WHETHER BASED ON A CALENDAR YEAR OR ON A FISCAL YEAR. PLEASE STATE BELOW WHETHER THIS STATEMENT IS FOR THE PRECEDING TAX YEAR ENDING EITHER (must check one): • DECEMBER 31, 2012 OR • SPECIFY TAX YEAR IF OTHER THAN THE CALENDAR YEAR: MANNER OF CALCULATING REPORTABLE INTERESTS: THE LEGISLATURE ALLOWS FILERS THE OPTION OF USING REPORTING THRESHOLDS THAT ARE ABSOLUTE DOLLAR VALUES, WHICH REQUIRES FEWER CALCULATIONS, OR USING COMPARATIVE THRESHOLDS, WHICH ARE USUALLY BASED ON PERCENTAGE VALUES (see instructions for further details). CHECK THE ONE YOU ARE USING: • COMPARATIVE (PERCENTAGE) THRESHOLDS OR • DOLLAR VALUE THRESHOLDS PART A -- PRIMARY SOURCES OF INCOME [Major sources of income to the reporting person - See instructions] (If you have nothing to report, you must write "none" or "n/a") NAME OF SOURCE SOURCE'S DESCRIPTION OF THE SOURCE'S OF INCOME ADDRESS PRINCIPAL BUSINESS ACTIVITY PART B -- SECONDARY SOURCES OF INCOME [Major customers, clients, and other sources of income to businesses owned by the reporting person - See instructions] (If you have nothing to report, write "none" or "n/a") NAME OF NAME OF MAJOR SOURCES ADDRESS PRINCIPAL BUSINESS BUSINESS ENTITY OF BUSINESS' INCOME OF SOURCE ACTIVITY OF SOURCE PART C -- REAL PROPERTY [Land, buildings owned by the reporting person - See instructions] (If you have nothing to report, you must write "none" or "n/a") FILING INSTRUCTIONS for when and where to file this form are located at the bottom of page 2. INSTRUCTIONS on who must file this form and how to fill it out begin on page 3. CE FORM 1 - Effective: January 1, 2013. Refer to Rule 34-8.202(1), F.A.C. (Continued on reverse side) PAGE 1 9 PART D — INTANGIBLE PERSONAL PROPERTY [Stocks, bonds, certificates of deposit, etc. - See instructions] (If you have nothing to report, you must write "none" or "n/a") TYPE OF INTANGIBLE BUSINESS ENTITY TO WHICH THE PROPERTY RELATES PART E — LIABILITIES [Major debts - See instructions] (If you have nothing to report, you must write "none" or "n/a") NAME OF CREDITOR ADDRESS OF CREDITOR PART F — INTERESTS IN SPECIFIED BUSINESSES [Ownership or positions in certain types of businesses - See instructions] (If you have nothing to report, you must write "none" or "n/a") BUSINESS ENTITY # 1 BUSINESS ENTITY # 2 BUSINESS ENTITY # 3 NAME OF BUSINESS ENTITY ADDRESS OF BUSINESS ENTITY PRINCIPAL BUSINESS ACTIVITY POSITION HELD WITH ENTITY I OWN MORE THAN A 5% INTEREST IN THE BUSINESS NATURE OF MY OWNERSHIP INTEREST IF ANY OF PARTS A THROUGH F ARE CONTINUED ON A SEPARATE SHEET, PLEASE CHECK HERE • SIGNATURE (required): DATE SIGNED (required): FILING INSTRUCTIONS: WHAT TO FILE: WHERE TO FILE: WHEN TO FILE: After completing all parts of this form, If you were mailed the form by the Commission Initially, each local officer/employee, including signing and dating it, send back on Ethics or a County Supervisor of Elections state officer, and specified state employee only the first sheet (pages 1 and 2) for filing. for your annual disclosure filing, return the must file within 30