Okaloosa County BOCC — February 18, 2014 — Okaloosa County Transit Vehicle Replacement — reading text

FTA C 5010.1D Page IV-17 11/01/2008 (d) Internal Revenue Service guidelines. (e) Industry standards. (f) Grantee experience. (g) The grantee’s independent auditor who needs to concur that the useful life is reasonable for depreciation purposes. (h) Proven useful life developed at a Federal test facility. (2) Bus, Van, Trolley, Rail Rolling Stock, and Ferries Useful Life Policy. Useful life of rolling stock begins on the date the vehicle is placed in revenue service and continues until it is removed from revenue service. The useful life in years refers to total time in revenue transit service, not time spent stockpiled or otherwise unavailable for regular transit use. Grant applicants need to specify the expected useful life category in requests for bids when acquiring new vehicles. Minimum useful life of rail rolling stock is 25 years. Minimum useful life for buses, vans, and trolleys is determined by years of service or accumulation of miles whichever comes first as follows: (a) Buses: 1 Large, heavy-duty transit buses including over the road buses (approximately 35'-40', and articulated buses): at least 12 years of service or an accumulation of at least 500,000 miles. IN Small size, heavy-duty transit buses (approximately 30’): at least 10 years or an accumulation of at least 350,000 miles. Jus Medium-size, medium-duty transit buses (approximately 25'-35'): at least seven years or an accumulation of at least 200,000 miles. 10 Medium-size, light-duty transit buses (approximately 25'-35'): at least five years or an accumulation of at least 150,000 miles. Other light-duty vehicles used as equipment and in transport of passengers (revenue service) such as regular and specialized vans, sedans, and light- duty buses including all bus models exempt from testing in the current 49 CFR part 665: at least four years or an accumulation of at least 100,000 miles. (b) Trolleys: The term “trolley” is often applied to a wide variety of vehicles. Thus, the useful life depends on the type of “trolley.” FTA classifies “trolleys” and the suggested useful life as described in Chapter IV, Maintenance Report Other Light Duty Vehicles useful life met at 4 years or +100,000 miles Scheduled to be Replaced: Miles Repair | Repair Minimum Mileage Driven Times Costs Age of Age Equip Year |Description Nov 2013 FY13 FY13 FY13 Vehicle | Surpassed |Mileage Exceeded 0009 2007 |BUS (CHAMPION) 23FT 16 PASS 160,002 24,774 13 $5,398 6 Yes Yes 0010 2007 |BUS (CHAMPION) 23FT 16 PASS 168,115 20,207 23 $8,752 6 Yes Yes 0011 2007 {BUS (CHAMPION) 23FT 16 PASS 294,133 30,896 14 $4,780 6 Yes Yes 0076 2007 {BUS (CHAMPION) 23FT 16 PASS 151,586 29,918 13 $7,287 6 Yes Yes 0085 2009 {BUS (CHAMPION) 23FT 102,729 25,241 11 $13,199 4 Met Yes 0086 2008 {BUS (CHAMPION) 23FT 179,495 33,399 16 $11,950 5 Yes Yes 0087 2008 {BUS (CHAMPION) 23FT 192,459 28,169 22 $22,792 5 Yes Yes 0089 2008 |BUS (CHAMPION) 23FT 156,395 25,958 17 $13,136 5 Yes Yes 0090 2008 |BUS (CHAMPION) 23FT 124,177 22,902 13 $7,121 5 Yes Yes 0091 2008 |BUS (CHAMPION) 23FT 181,881 33,978 15 $7,933 5 Yes Yes 0092 2008 |BUS (CHAMPION) 23FT 196,884 34,042 12 $7,485 5 Yes Yes 0093 Paratransit 2008 {BUS (CHAMPION) 23FT 126,861 31,666 13 $6,610 5 Yes Yes 0094 2008 {BUS (CHAMPION) 23FT 132,955 21,557 16 $6,679 5 Yes Yes 0095 Paratransit 2008 {BUS (CHAMPION) 23FT 168,311 30,201 12 $4,656 5 Yes Yes 0096 2008 |BUS (CHAMPION) 23FT 134,858 19,546 15 $7,927 5 Yes Yes 0097 Paratransit 2008 {BUS (CHAMPION) 23FT 157,733 34,913 23 $3,891 5 Yes Yes 0098 Paratransit 2008 |BUS (CHAMPION) 23FT 164,820) 18,379 18 $9,893 5 Yes Yes Medium Light Duty Vehicles useful life met at 5 years or +150,000 miles Removed from Inventory: Miles Repair | Repair Minimum Mileage Driven Times Costs Age of Age Equip Year |Description Nov 2013 FY13 FY13 FY13 Vehicle | Surpassed {Mileage Exceeded 0003 2004 |BUS (CHAMPION) 25 FT 17 PASS 160,387 11,698 17 $4,152 9 Yes Yes 0004 2004 |BUS (CHAMPION) 25 FT 17 PASS 154,624 12,352 15 $3,062 9 Yes Yes No (3,000 short) In Shop Regularly~Reason for 0005 2004 |BUS (CHAMPION) 25 FT 18 PASS 146,297 9,414 5 $2,092 9 Yes Lower Mileage 0006 2006 |BUS (CHAMPION) 26FT 20 PASS 179,369 30,395 45 $4,983 7 Yes Yes 0007 2006 |BUS (CHAMPION) 26FT 20 PASS 173,126 37,779 15 $8,958 Z Yes Yes SUNGARD PENTAMATION, INC. DATE: 02/10/2014 TIME: 13:14:42 PAGE NUMBER: OKALOOSA COUNTY BOCC POSTAP11.4GL Expenditure Ledger Short Listing SELECTION CRITERIA: orgn.yr='14’ and orgn.key_orgn='’70841’ and account.acct='564404’ AND expledgr.yr = orgn.yr AND expl YEAR DEPARTMENT ACCOUNT BUDGET CONTROL ORGN/ACCOUNT STATUS BUDGET PERIOD EXPENSES YTD EXPENSES ENCUMBRANCES BALANCE 14 70841 FTA CAP & OPER 08 (0) 564404 VEHICLES 70841 564404 Active 244,496.00 -00 -00 -00 244,496.00 1 70841.564404 FTA X642 Balance: Ss 244,496 SUNGARD PENTAMATION, INC. DATE: 02/10/2014 TIME: 13:15:10 PAGE NUMBER: OKALOOSA COUNTY BOCC POSTAP11.4GL Expenditure Ledger Short Listing SELECTION CRITERIA: orgn.yr='14’ and orgn.key_orgn='70941' and account.acct='564404' AND expledgr.yr = orgn.yr AND expl YEAR DEPARTMENT ACCOUNT BUDGET CONTROL ORGN/ACCOUNT STATUS 70941.564404 BUDGET PERIOD EXPENSES YTD EXPENSES ENCUMBRANCES BALANCE FTA X680 14 70941 FTA CAP & OPER 09 (0) 564404 VEHICLES 70941 564404 Active Balance: 140,966.00 00 -00 -00 140,966.00 S 140,966 Sa TE SUNGARD PENTAMATION, INC. PAGE NUMBER: DATE: 02/10/2014 POSTAP11.4GL OKALOOSA COUNTY BOCC TIME: 13:08:08 Expenditure Ledger Short Listing SELECTION CRITERIA: orgn.yr='14’ and orgn.key_orgn='’701141’ and account.acct='564404’ AND expledgr.yr = orgn.yr YEAR DEPARTMENT AND exp ACCOUNT BUDGET CONTROL ORGN/ACCOUNT STATUS BUDGET PERIOD EXPENSES YTD EXPENSES ENCUMBRANCES BALANCE 14 701141 PTA CAP & OPER 11 (0) 564404 VEHICLES 701141 564404 Active 683,234.00 -00 -00 00 683,234.00 SEE SEE Se PAGE NUMBER: SUNGARD PENTAMATION, INC. POSTAP11.4GL DATE: 02/10/2014 TIME: 13:15:47 OKALOOSA COUNTY BOCC . Expenditure Ledger Short Listing , , = . AND SELECTION CRITERIA: orgn.yr='14’ and orgn.key_orgn=’701241’ and account.acct='’564404’ AND expledgr.yr orgn.yr exp BUDGET CONTROL ORGN/ACCOUNT STATUS YEAR DEPARTMENT ACCOUNT BUDGET PERIOD EXPENSES YTD EXPENSES ENCUMBRANCES BALANCE CAP Acti 14 701241 PTA & OPER 12 (0) 564404 VEHICLES 10828) es 443.00 564404 ctive 852,443.00 -00 -00 -00 , af 1 1 701141.564404 FTA X716 Balance: S$ 683,234 SS EE SE I I a TS 701241.564404 FTA X761 Balance: $ 852,443 Fixed Route Ford 5500 Cutaway 19500 29’ 2 Wheelchair Positions Qty |Price Total 2 S 93,503 | $ 187,006 February 18, 2014 Florida Department of Transportation Public Transit Office Order Packet ORDER FORM - PAGE ONE CONTRACT # TRIPS-11-CA-TP ORDER FORM FOR CHAMPION CUTAWAY TRANSIT VEHICLES CREATIVE BUS, INC, acency name: OK aloosA Count y DATE: PURCHASE ORDER NUMBER: CONTACT PERSON: (Name, Telephone Number and Email Address) December 2012 [tem Unit Cost Quantity Total Cost Base Vehicle Type Chevrolet 12300 GVWR___21' 6,0 Gas $ 56,644 Ford 12500 GVWR__21' 5.4 Gas $ 58,209 Chevrolet 14200 GVWR__ 23’ _6.0 Gas $ 58,970 25' Option add $3,400 Ford 14500 GVWR__23'_6.8 V10 Gas $ 58,390 25’ Option add $2,483 Ford 18000 GVWR__25' 6.8 V10 Gas $ 73,217 27' Option add $696 International 19500 GVWR ___25' MF 7 Diesel $ 88,931 27' Option add $1,361 29’ Option add $4,841 Ford 19500 GVWR___29'_6.8 V10 Gas $ 76,491 1 76,491 International 23500 GVWR__31'_MF 7 Diesel $ 111,908 f 33’ Option add $1,664 Freightliner 26000 GVWR_31’_ 6.7 ISB Diesel $ 115,886 33’ Option add 1,664 35’ Option add 3,815 38’ Option add $5,292 International 26000 GVWR __35'_ MF 7 Diesel $121,617 38’ Option add $2,132 Paint Scheme Choices Scheme #1 $600 Scheme #2 600 Scheme #3 600 Base Seating (Freedman) Standard Seat (per person) $140 YW 3.3440 Foldaway Seat (per person) $290 e Children's Seat (per person) $550 Securement Systems Q'Straint QRTMAX securement_(per position) $475 o~ GSO. Sure-Lok Titan securement (per position) $625 Seat balt extensions (2-sets standard) $20 PAGE ONE SUB-TOTAL a = 36,367 | TRIPS-11-CA-TP - 9 - January 2012 BD Florida Department of Transportation Public Transit Office Order Packet el ORDER FORM - PAGE TWO CONTRACT # TRIPS-11-CA-TP ORDER FORM FOR CHAMPION CUTAWAY TRANSIT VEHICLES CREATIVE BUS, INC, December 2012 Item Unit Cost | Qty bse Side Wheelchair Lift Choices Braun Model NCL9191B-2 (or latest) $3,300 L 3,300 Maxern-MedelMi-6A33 lates $3,200 " Ricon Model $5510 (or latest) $3,300 Rear Wheelchair Lift Choices Ricon Klear-View lift (prtor approval from FDOT required) 3,500 Braun model NVL917IB lift (prior approval from FOOT required) 3,300 Ricon Model 1000 LB $3,550 Braun Model 1000 LB $3,550 Optional Engines Diesel engine meeting current EPA requirements 12300, 14200 Chevy diesel option 6.6 Duramax | $11,492 F560 Ford diesel option 6.7 Power Stroke $6,380 International and Freightliner Eaton Hybrid Drive Option | $59,000 Compressed Natural Gas (CNG) Engine meeting current EPA requirements Size: Make: Manufacturer: BAF Ford 14,500 GVWR Chassis 3 Tank CNG (29GGE) by GAS $25,000 Ford 14,600 GVWR Chassis 4 Tank CNG (838GGE) by GAS $28,000 Ford 14,500 GVWR Chassis 2 Tank Propane (+41GGE) Roush $17,000 Chevrolet 14,200 GVWR Chassis 3 Tank CNG (298GGE) by GAS $25,000 Chevrolet 14,200 GVWR Chassis 4 Tank CNG (39GGE) by GAS $28,000 Ford F Series 16,500 and 19,500 GVWR Chassis 4 Tank CNG (54GGE) $29,500 by GAS ' Aluminum wheels (Excluding Chevrolet) $1,100 Stainless steel wheel liners / inserts, front and rear wheels $235 Seating Freedman Featherweight High Back standard seats (per seat) $155 Dimensions vinyl line of coated transit bus seating fabric with $25 antimicroblal Nanocide Upgrade interlor side wall panels with Nanocide $1,200 USSC Evolution G2E with pedestal $1,300 Freedman Sport Driver seat with Relaxor $465 / Yd 6 S Stretcher Securement System $1,100 Replacement Stretcher bed (only) $4,400 PAGE TWO SUB-TOTAL so wae 3 wih) s TRIPS-11-CA-TP - 10 - January 2012 Florida Department of Transportation Public Transit Office Order Packet ~~ >|E~“_|___— SSS en SS ORDER FORM — PAGE THREE CONTRACT # TRIPS-11-CA-TP ORDER FORM FOR CHAMPION CUTAWAY TRANSIT VEHICLES CREATIVE BUS, INC. December 2012 Unit Total Item Cost Qty Cost Fire Suppression Amerex Small Vehicle System automatic fire suppression Add powder system $1,827 Kidde Automatic Fire Detection and Suppression System ee Route/Head Signs Transign manually operated roller curtain type sign $990 | (Plus $22 per destination) TwinVision “Elyse” software electronic destination system $6,625 TwinVislon “Mobi-Lite” electronic destination sign $3,600 /_ 13,600 Transign “Vista Star’ electronic destination sign $3,500 | * ‘ Transign LLC 2-digit Block / Run Number box unit $320 Transign LLC3-digit Block / Run Number box unit $325 Transign LLC passenger “STOP REQUESTED’ sign $200 Camera Systems . SEON Xcamera security system GU Camera $1,781 / 12,577 REI 2 camera security system $1,783 ‘ Gatekeeper 2 camera security system $2,140 AngelTrax 2 camera security system $2,254 Apollo 2 camera security system $2,067 247 2 camera security system $1,567 Price for single replacement camera $275 Other Options Available Altro Transflor slip resistant vinyl flooring $625 | [ 22 Driver Safety Partition $125 1 / Bentec Powder-Coated handrails and stanchions (provide $245 " standard colors) Exterior remote controlled mirrors $725 f 725 Romeo Rim HELP rear bumper (w/o HawKEye) $605 l bos HawKEye Reverse Assistance System $415 PAGE THREE SUB-TOTAL a = IZ, 257 TRIPS-11-CA-TP - 1 - January 2012 Florida Department of Transportation Public Transit Office Order Packet ORDER FORM ~ PAGE FOUR CONTRACT # TRIPS-11-CA-TP ORDER FORM FOR CHAMPION CUTAWAY TRANSIT VEHICLES CREATIVE BUS, INC. December 2012 Reverse camera and monitor backing system: $350 Manufacturer. REI [ 350 Air purification system $2,200 “Mentor Ranger’ in vehicle computer $4,800 REI Public Address System $330 { 330 Upgrade