Okaloosa County Tourist Development Council — August 8, 2013 — reading text

total budget state grant labor (w/benefits) Packet Pg. 7 Packet Pg. 8 Packet Pg. 9 Packet Pg. 10  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 8, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: County/Unincorporated Parks The attached documents provide the Program Based Budget & a presentation for the Parks Division. Packet Pg. 11  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: PARKS PROGRAM DESCRIPTION: The Parks Division provides Construction Technicians and Groundskeepers for services at 59 developed parks throughout Okaloosa County. These include beach parks, baseball/athletic fields, neighborhood parks and assigned non-park areas such as Highway 98 and Santa Rosa Boulevard medians on Okaloosa Island. Groundskeepers provide services to the public by maintaining approximately 467 acres of grass, installing and maintaining landscaping and 55 irrigation systems, cleaning 21 restrooms and providing trash pickup and removal. All Groundskeepers have acquired a Limited Lawn and Ornamental Spray License, in addition, some have acquired a Right of Way Spray License. Construction Technicians conducts maintenance and new construction at all county parks. This includes construction of ball fields, boardwalks, play structures, safety surfacing, restroom facilities, pavilions, fencing and sidewalks. To maintain high safety standards, playgrounds are constructed and inspected in accordance with National Recreation and Parks Association (NRPA) guide lines. Inspections are performed by staff members who have acquired a Certified Playground Safety Inspector license. REVENUE: All Parks are funded through a combination of Tourist Development, General Fund and Unincorporated County Parks Municipal Service Taxing Unit funds. Supporting revenue from the Tourist Development Department are Bed Tax Funds. The Tourist Development monies are used for repair and maintenance of Tourist Related parks located within the Tourist Development District. Supporting revenue from the General Fund are ad valorem taxes, state shared revenue, licenses, permits, charges for services, interest, other miscellaneous revenue and transfers from other funds. Supporting revenue of the Unincorporated County Parks Municipal Service Taxing Unit are unincorporated assessed non ad valorem taxes, intergovernmental revenue and miscellaneous revenue. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 854,649 821,194 904,777 936,666 Operating Expenses 584,830 607,606 738,338 800,105 Capital Outlay 486,310 64,368 697,257 1,010,456 Reserves 0 0 3,931,202 4,052,265 Total 1,925,789 1,493,168 6,271,574 6,799,492 Packet Pg. 12 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 19 19 19 19 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 19 19 19 19 • For FY2014 the department split between County Parks and Unincorporated County Parks remains at 35% / 65%. MAJOR ACCOMPLISHMENTS LAST YEAR:  Marler Park – Removed 120 linear feet of decayed dock, installed 12 new pilings, raised new stringers and supports out of the water and replaced 80 linear feet of dock.  Shalimar / Port Dixie – Removed and stored all net and fence poles used during baseball season, reinstalled after soccer season. Hauled and spread clay on the infields of 5 baseball fields. Continue to provide weekly cleaning of the restrooms and grounds maintenance. Each year prepare baseball fields for use during baseball, and football season  Okaloosa Island – Removed all irrigation pumps and motors, replaced seals and gaskets, cleaned and made necessary repairs to all 42 pumps and motors. Re-installed all pumps and motor and made them operational. This is a yearly function; it has been proven to reduce breakdowns during heavy use periods.  All Accessways – Made repairs to showers, sinks, water fountains, locks, irrigation and stall enclosures. Trimmed 1040 palm trees.  Facilities – Spread fertilizer, ant control, pre and post emergent weed control.  Performed regular routine grounds maintenance in 59 parks.  Performed regular routing grounds maintenance in non-park areas. 2 ½ miles of medians and 2 ½ miles of right-of-way on Santa Rosa Boulevard and approximately ½ mile of Highway 98 medians on Okaloosa Island.  Lake Silver – Maintained erosion and stabilization project on approximately 40 acres of the site, hauled fill material and placed in minor wash areas, constructed berms to channel water to help prevent wash outs. Performed mowing and clean-up of trash and debris, monitor perimeter fencing.  Baker Ball Park – Continue weekly cleaning of 3 restrooms and provide weekly grounds maintenance on entire park. Perform visual inspection of play structures. Each year prepare baseball fields for use during baseball, and football season  Garden City Park - Continue weekly cleaning of restrooms and provide weekly grounds maintenance on entire park including the additional unimproved 10 acres. Each year prepare baseball fields for use during baseball, and football season  Shalimar Elementary School Park - Continue weekly cleaning of restrooms and provide weekly grounds maintenance on entire park. Removed and stored all net and fence poles used during baseball season, reinstalled after soccer season. Each year prepare baseball fields for use during baseball, and football season  Don and Susan Stillwell Park – Crews continued to remove rebar, concrete, pipe and other debris from site, hauled fill to cover entire site, installed irrigation pipe and sprinkler heads, leveled site, constructed concrete sidewalk, constructed basketball court, installed basketball goals and posts, installed park lighting, installed landscaping, laid sod, constructed pavilions and wood boardwalk around retention pond, and installed new chain link fence  Laurel Hill Park (Hwy 393) – Crews installed wood 3 rail fence around western side of property, painted fence, cleared area across wetlands, installed 24 – 8x8 pilings (with assistance from Bridge Crew) across wetlands for the construction of a walk bridge that will be used to access the east portion of the property. Packet Pg. 13  Shoal River Park and Boat Ramp – Removed old boat ramp and installed new concrete ramp, installed a new sewage grinder pump and tied restroom to sewer system (septic tank no longer functioned). PROGRAM GOAL: To provide maintenance, construction and customer services in County parks and recreation areas. KEY OBJECTIVES: 1. Provide structurally sound and safe facilities for all County Parks and recreation areas. 2. Provide clean, accessible restroom facilities where practicable. 3. Provide ADA compliant accessibility to parks. 4. Maintain park grounds with regularly scheduled mowing and trash removal. 5. Provide timely and courteous assistance to citizens. 6. Provide construction services at greatly reduced cost compared to contracting design and build services. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of Full-Time Equivalents (FTEs) 19 19 19 Input Salaries & Operating Expenditures – Combined $1,631,528 New Construction (grants and local match) 0 1 0 Parks Maintained (repairs, grounds keeping) 59 59 59 Output Parks Improved (construction, renovation) 10 6 2 Visual safety inspection of play structures/play areas by Certified Playground Safety Inspection (CPSI) certified 2 4 3 employees. Personnel trained in lawn/ornamental pest control. 12 9 11 Efficiency Personnel acquired/maintained CDL Licenses 14 10 11 Implemented in-house equipment service schedule 45 47 47 (equipment; mowers, weed eaters, blowers, etc. ) Effectiveness Parks repair Work Orders tracked (facilities) 60 67 72 Maintain parts list/repairs for all equipment 45 47 47 Maintain irrigation system inventory 53 54 55 Packet Pg. 14  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: PARKS/BOATING IMPROVEMENT PROGRAM DESCRIPTION: The Parks Division administers the Boating Improvement Program by installing and maintaining County boat ramps and boating related support facilities such as restrooms, parking areas, pavilions, and docks. This program provides removal of derelict vessels that have been identified and approved by the Florida Fish and Wildlife Conservation Commission (FWC). The Parks staff provides oversight of installation and replacement of boating restriction area signs and pilings such as “No Wake and Minimum Wake Zone”. The program also provides grants and aids to municipalities, upon request, for improvements to their boating facilities. REVENUE: The Boating Improvement Program is funded by revenue generated from boat registrations within Okaloosa County. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $