Okaloosa County Tourist Development Council — August 8, 2013 — reading text

Agenda Okaloosa County Board of Commissioners Thursday, August 8, 2013– 6:00 PM Water & Sewer Administration Building I. Mosquito Control a. Mosquito Control Division Budget Documents II. County/Unincorporated Parks a. County/Unincorporated Parks Division Budget Documents III. Agriculture/Extension Office a. Agriculture/Extension Office Budget Documents IV. Tourist Development Department a. Tourist Development Department Budget Documents V. Convention Center a. Convention Center Budget Documents VI. Non-BCC Entities a. Representative from the Heritage Museum wishes to address the BCC at the August 8, 2013 Budget Meeting. Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Revised: 8/7/2013 4:02 PM Page 1 of 1  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 8, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Mosquito Control The attached documents provide the Program Based Budget & a presentation for the Mosquito Control Division. Packet Pg. 2  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: MOSQUITO CONTROL PROGRAM DESCRIPTION: The Mosquito Control Section of the Public Works Division provides the public with a safe and cost effective system for the reduction of mosquito populations and habitat. The proposed FY14 Budget reflects the funding strategy to sustain the program model developed over the past decade. Additional budget reductions will make the current program model obsolete and a new program model will have to be developed to accommodate for a reduction in staff and service. REVENUE: Mosquito Control is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, state shared revenue, licenses, permits, charges for services, interest, other miscellaneous revenue and transfers from other funds. State funding through a grant marginally supplements the Okaloosa Mosquito Control District but the supplemental funds are subject to annual review at the State level. Indications are that State funds may be increased for FY14 from approximately $18k to $30k. Under the current district program, State funds are targeted for supplemental chemical purchases. The FY14 budget reallocates accumulated State funding to the purchase of chemical. . EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 385,318 383,955 382,977 398,869 Operating Expenses 127,364 101,732 88,393 173,032 Capital Outlay 0 0 0 23,000 Reserves 0 0 0 0 Total 512,682 485,387 471,370 594,901 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 8 8 8 8 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 8 8 8 8 Packet Pg. 3 MAJOR ACCOMPLISHMENTS LAST YEAR:  Control mosquito populations for the entire County excluding federal and state property to protect the health and safety of our citizens.  Responded to over 760 customer inquiries, October 2011 through September 2012.  Inspection and larvicide application at over 1,900 sites per month.  Adulticide application over 313,731 acres; 2,300 person hours; traveling 23,959 miles.  Instituted Work Director Work Order tracking system with the Vector Control Management System (VCMS).  Adulticide historic utilization in gallons is as follows; 1,870 -- FY08; 1,946 -- FY09, 1,526 -- FY10, 1,978-- FY11 and 2,080 --FY12.  Developed Google Earth visual database of larviciding locations to be utilized in the training of program veterans and new hires. PROGRAM GOAL: The Okaloosa County Mosquito Control program will provide an environmentally safe and cost effective system for the reduction of mosquito populations and habitat in compliance with applicable state regulations and Okaloosa County Board of County Commissioner’s policy. KEY OBJECTIVES: 1. To maintain a high level of customer service with reduced resources. 2. To aggressively pursue material and contractual services required to provide an effective integrated pest management program. 3. Control breeding sites by treating mosquito habitat both chemically and biologically and by elimination of the mosquito habitats. 4. Reacquisition of mosquito surveillance program and expand surveillance sites from 12 to 15. 5. Establish contractual relationship with the Public Health Department for integrated disease vector response. 6. Continue to integrate new technologies (e.g. Google Earth, GIS) into Mosquito Control Standard Operating Procedures. 7. Remain compliant with all local, State and Federal requirements. 8. Integrate Work Director (Public Works work order generation and tracking system) and the Vector Control Management System. Packet Pg. 4 PERFORMANCE MEASURES: Actual Actual Estimated Adopted Performance Measures FY11 FY12 FY13 FY14 Number of Full-Time Employees 8 8 8 8 Total Operating Expenditures $125,138 $121,478 $91,406† $194,232†† Input Total Capital Expenditures 0 0 0 $23,000 State Funding $36,423.00 18,396 18,500 29,000** Proactive Larvicide (larvicide sites 1750 1700 1700 1900 inspected/treated monthly) *Adulticide Program (Gallons of Adulticide) 1900 1978 1950 2300 Output *Number of Completed Work Orders 550 760 780 800 State Reporting Requirements (Monthly) 12 12 12 12 Number of Traps Set Per Week 6 12 0 15 Efficiency Percentage of monthly treatment of larvicide Effectiveness 100 100 100 100 sites Percentage of Routine Work Orders Completed 100 100 100 100 in 1 week Continued State Funding (Receive maximum 100 100 100 100 funding available) * Dependent on weather conditions and mosquito-borne disease outbreak † FY13 Chemical Inventory supplemented by the balance of State Grant funds ** Dependent on pending State Legislation †† Includes $35k for surveillance contract and $60k chemical inventory replenishment Packet Pg. 5  Chemical Budget Okaloosa County Mosquito Control FY05-FY13 $120,000.00 $103,942 $100,000.00 $95,520 $85,362 $83,020 $80,000.00 $73,931 $71,037 $65,800 $60,000.00 $52,265 $40,000.00 $38,972 $20,000.00 $11,683 $- FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 chemical expenditures average chemical consumption Packet Pg. 6  Budget Profile Total Budget, Labor (w/Benefits) and State Grant Okaloosa County Mosquito Control District FY05-FY13 $900,000.00 $800,000.00 $781,891 $700,000.00 $718,087 $692,888 $600,000.00 $589,905 $547,071 $484,966 $500,000.00 $516,304 $511,327 $429,202 $493,395 $471,370 $400,000.00 $381,876 $379,757 $385,315 $383,953 $382,977 $360,516 $300,000.00 $336,980 $200,000.00 $100,000.00 $37,205 $37,822 $37,000 $28,238 $37,023 $37,683 $36,685 $18,396 $18,500 $- FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13