Fort Walton Beach Council minutes — 12-08-1998 Regular — reading text

second ranked firm for the golf course design is Powell Design Company. The City Attorney announced a motion is needed to approve the rankings of the firms for the golf course design. Mr. Dowling stated he would abstain from the vote due to business relationships with members of some of the firms. The City Attorney reminded Mr. Dowling to file his Conflict of Interest fonn with the City Clerk. Mr. Covey moved to establish the ranking of'tbe firms for the Golf Course Design as follows: t) Forefront Golf, Inc.; 2) Powell Design Company. Motion was seconded by Mr. Kelley and carried unanimously with Gibson, Covey, KeUey, and Collins in favor D(owling abstained; Carnathan and CampbeU absent).  12/ 8/98 235 I~~ Mr. Covey moved to authorize tbe City Manager to enter into negotiations with tbe top ranked firms to provide architedural and engineering semces for tbe Centralized Clubhouse Project and for tbe Golf Course Design Project at Fort Walton Beach Golf Club. H negotiations with the top ranked firm are not successful, Staff wiD close negotiations and enter into negotiations with the second ranked firm, followed by the third ranked and the fourth ranked firm. Motion was seconded by Ms. Gibson and carried unanimously witb Dowling, Gibson, Covey, Kdley, and Collins in favor (Carnathan and Campbell absent). A RESOLUTION OF TIlE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, GRANTING AN I EASEMENT WlTII CONDmON, TO THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR TRANSPORTATION PURPOSES, ACROSS REAL PROPERTY OF TIlE CITY LOCATED ON LEWIS TURNER BOULEVARD AT HOSPITAL ROAD, UNDER LEASEHOLD TO YOUNG MEN'S CHRISTIAN ASSOCIATION OF FLORIDA'S EMERALD COAST, INC.; AND PROVIDING AN EFFECTIVE DATE. Mr. Covey moved to adopt Res. 98-- 35. Motion was seconded by Ms. Gibson and earned unanimously with Dowling, Gibson, Covey, Kelley, and Collins in favor (Campbell and Carnathan absent). m Consideration of implementing a credit card system for use at the Cashier's Station in City Hall, passing the surcharge for using the credit card to the customer. Council received confirmation that it is legal to pass the surcharge on to the customer. Mr. Covey moved to authorize Staft' to accept credit card payments from customers for City semces and to pass the semce fee onto the customer for all transactions otber tban tbose at tbe Golf Coune and Museum; and autborize tbe purcbase of a credit card machine at a cost of $325.00. Motion was seconded by Mrs. Coffins and carried unanimously with Dowling, Gibson, Covey, KeUey, and Collins in favor (Carnatban and Campbell absent). Jt,~.~~!..;. '~.';",~~:.'<:' A." t~-4;";;,:~ :",:';.Ai'~..;~'.~ ~:.~-, o>~~ J~~ t~ Consideration of Council representative to the Chamber of Commerce Board for calendar year 1999. Ms. Gibson nominated Dean Covey as Council representative on the Chamber of Commerce Board for calendar year 1999. Motion was seconded by Mrs.Collins and canied unanimously with Dowling, Gibson, Covey, Kelley, and Collins in favor (Carnatban and Campbell absent). i.-';;;;; j;, L~,~. o.i-"'; t.-~ ;:&; .~];~ ..:"~~,,,~"";':-;'~.: m.; Consideration of Council representative to the Headstart Board for calendar year 1999. Mr. Dowling nominated Margie Collins as Council representative to tbe Beadstart Board for calendar year 1999. Motion was seconded by Mr. Kelley and carried unanimously with Dowling, Gibson. Covey, KeUey, and Collins in favor Carnathan and CampbeU absent). Mr. Covey moved to autborize the City Manager to esemte an agreement with Shuping Superior Graphics to provide scorecards and pencils for use at Fort Walton .Beacb Golf anb in exchange for exclusive right to retain prot:eeds from advertising placed on tbe scorecards and pencils. Motion was seconded by Mrs. ColUns and carried unanimously witb Dowling, Gibson, Covey, Kelley, and Coffins in favor (Carnathan and Campbell absent). I Mr. Dowling moved to authorize tbe City Manager to execute a contrad with LD& L Marine Contracton, under Bid 98-141, to construct approximately 500 feet of bulkhead at tbe Golf Club, damaged in Hurricane Georges, needing emergency repair, at a total cost of 4 $1, 000 for 500 linear feet of bulkhead. Motion was seconded by Mr. KeDey. The City Manager explained a possibility exists that the project may be eligible for a FEMA Hazard Mitigation Grant, which would mean additional funds for the project. He requested, however, that Council approve the contract and the City will defer signing the contract to have repair made until additional infonnation is received on the grant. However, if the work needs to be done immediately, the City will go ahead with Council' s authorization. However, this would not preclude the City from receiving the grant money in the future for any further work.  12/ 8198 236 iI1II~~ The Mayor ~ Ied for the vote on the motion and it carried unanimously with Dowling, Gibson, Covey, KeUey, and Collins in favor (Carnathan and Campbell absent). Request authorization to approve a change order for the repair of Well No. 7. The City Manager explained Well # 7 has deteriorated and a new pump needs to be installed. He is requesting an additional 5, 000 contingency to upgrade the pump, in addition to the $20, 656.60 change order. Mr. Covey moved to approve the change order in the amount of $20,656.60 to Layne-Central for the repair of Well No. 5,000 contingency to upgrade the pump. Motion was seconded by Mr. Dowling 7 and to authorize Staff an additional $ and carried unanimously with Dowling, Gibson, Covey, Kelley, and Collins in favor (Carnathan and Campbell absent). ILEASE.~ NT~~: OOUNfi~ W" n~ Y~d)' C$ J.t._.:iN.: BW.STAtt11 Consideration of executing amended lease agreements with Okaloosa County, Alice Starkey Child Care Center and Okaloosa County Comprehensive Head Start Child Development as outlined in the backup report. Mr. Dowling moved to authorize the City manager to execute the amended lease agreements with the Head Start Program and the Alice Starkey Day Care Center until November 17, 1999, then to continue annually until terminated. Motion was seconded by Mrs. Collins. The City Manager explained the history of the lease agreements with Head Start and the day care center, reporting that in the past the county was responsible for the maintenance on the building. To clarify the terms of the agreement and to document the exact area to be leased, separate leases for Head Start and the day care center have been drafted. The county has signed the new lease agreements along with their intent to no longer maintain the city-owned building as of November 17, 1999. Discussion ensued regardingwho should be responsible for maintenance of the building, and to discuss the matter with Head Start to ftnd out if they would be willing to take over maintenance of the building. Mr. Dowling withdrew his motion. Mrs. Collins withdrew her second. Consensus of Council was for the City Manager to notify Headstart and get their input on their intentions and report back at the January Council meeting. c.'. ~' T__.<- ,:. c.__...,' ~~ '___ r ___ " ',__',:: Councilwoman Gibson congratulated the Police Department and the CPA for their float taking ftrst place in the Christmas parade; Mayor Glover thanked Staff for their assistance in putting the Mayor' s float together. The Mayor reported that Brenda Hendricks, President of the Panhandle League of Cities, would meet with the League of Cities Board the first of January to discuss how the League can be made stronger. E_~ The City Manager announced that City Hall offices will be closed on December 24 and 25, and January 1. He also announced the First Night Celebration on December 31 in the MainStreet area, with fireworks at midnight; The Council Meeting for December 22 has been cancelled, and he reminded Council of the OCLC Dinner Thursday evening in Niceville. There being no further business, the meeting adjourned at 11: 35 p.m. APPRO~,~ MAYOR: .. . \ ATIEST r/ 4, iJi- CITY CLERK J~ .~