Okaloosa County BOCC — October 21, 2014 — August 19, 2014 Regular Meeting — reading text

seconded by Mr. Harris, to approve the FY 2014-15 Strategic Marketing Plan. 5 yeas. RESOLUTION NO. 14-138 TOURIST DEVELOPMENT - DISSOLUTION OF ENVIRONMENTAL COUNCIL Mr, Schroeder stated the Beautification Council, subsequently renamed the Environmental Council, was created in 1987 to encourage and promote individuals and businesses to maintain a litter-free county with an emphasis on beautification projects. This council was initially funded by the General Fund but in approximately 2001 tourist development tax revenues became the funding source. He said in 2012 there were discussions to dissolve the council and in 2013 the council failed to file an annual report with the Department of state. Mr. Schroeder requested adoption of the proposed resolution to officially dissolve the Environmental Council. Mr. Harris made motion, seconded by Mr. Amunds, to adopt the resolution as presented. 5 yeas. RESOLUTION NO. 14-139 TOURIST DEVELOPMENT - PETER MAYER TASK ORDER #112 REVISION #2, BP MEDIA PASS THROUGH COST Mr. Schroeder requested approval of Revision #2 to Peter Mayer Task Order #112 titled “BP Media Pass Through Cost." He said in November 2013, three task orders were approved for various advertising initiatives related to the expenditure of BP funds. The direction of the campaign changed and BP savings were realized in late February/early March 2014 under brand television and photography. To meet the deadline to use these funds by April 1, 2014, Task Order #134 was issued on March 6 for $14,347 and required only the Purchasing Manager's signature. However, he said the Finance Department said issuing Task Order #134 was not adhering to county policy and the expenditure should have been presented as a revision to the original task order. Payment of invoices related to Task Order #124 is being withheld. Mr. Schroeder requested approval of Revision #2 to Task Order #112 in the amount of $205,602, Task Order #134 will be voided, Mr, Parisot made motion, seconded by Mr. Boyles, to approve Revision #2 to Peter Mayer Task Order #112. 5 yeas. August 19, 2014 ~12- Minute Book 71, Page 230 Okaloosa County Board of County Commissioners PUBLIC WORKS - ACCEPT PERFORMANCE BOND FOR TOWNEPLACE SUITES HOTEL Mr. John Hofetad, Public Works Director, stated 4 new hotel is qoing up at the southwest corner of the Shalimar Bridge across From Eqiin Federal Credit Union. He said a proposed right-~-turn lane conflicts with an existing sewer main. The hotel project has been completed with a temporary driveway and a Six-month temporary certificate of occupancy issued with the condition the developer will relocate the existing sewer force main and construct the proposed right-turn lane. The developer has provided a Site Improvement Ferformance Bond (Bond #20BSBOFR5944} in the amount of $100,000. Mr. Parisot made motion, seconded by Mr. Amunds, to accept the performance bond as outlined by the Gepartment head. 5 yeas. PUBLIC WORES - PB J ADAMS PARKWAY SAFETY IMPROVEMENT LOCAL AGENCY PROGRAM AGRERMENT Mr. Hofstad requested approval of a Local Agency Program (LAP) Agreement with the Florida Department of Transportation (FDOT) in the amount ot $219,000 and gilognature resolution for congtruction and CEI for the P 7 Adams Parkway Safety improvements Project. Mr. Boyles made motion, seconded by Mr. Harris, to approve the agreement and resolution. 5 yeas. ESOLUTION NG. 14-140 FACILITIES MAINTENANCE ~ REQUEST FOR PROPOSALS OR REQUEST POR QUOTES ON LONG-TERM BANK LOAN Myr, Don Turner, Facilities Maintenance Director, requested direction on issuance of a Request for Proposals or Request for Quotes for a long-term financing bank loan for multiple capital projects. He gaid that he spoke with the Purchasing Department representative and learned that a Request for Quotes is more flexible and the information could be brought back to the Board on September 17. (NOTE : Board direction was given to Financial Adviser Mark Galvin with First Southwes on August &, 2014 to prepare documents to solicit proposais for a 20-year bank loan mot to axceed $25 Million.} Me, Brands made motion, seconded by Mr. Harris, to go forward with the Request for Quotes. Upon inquiry by Mr. Farisot, Mr. August 19, 2014 -i3- Minute Book 71, Page 231 Okaloosa County Board of County Commissioners Galvin explained the time requirements for the two options. 5 yeas. FACILITIES MAINTENANCE - LPA CONTRACT EXTENSION, INCLUSION OF TASK ORDER #21 Mr. Turner requested Task Order #21 for $9,750 be included in the list of approved task orders for The LPA Group contract extension (C09~1739-AP). Mr. Harris made motion, seconded by Mr. Boyles, to approve inclusion of Task Order #21 in the list of approved task orders under this contract extension. 5 yeas. FACILITIES MAINTENANCE - PROGRESS FUNDING FOR SHERIFF'S NEW BUILDING IN SHALIMAR Mr. Turner requested additional funding in the amount of $188,562 to pay current and anticipated expenses during the next three to four weeks for the Sheriff's new building in Shalimar. He requested these funds be taken from General Fund Reserves. Mr. Harris made motion, seconded by Mr. Boyles, to approve this request. 5 yeas. OLD BUSINESS - CITIZEN APPOINTMENT TO VALUE ADJUSTMENT BOARD Mr. Boyles made motion, seconded by Mr. Harris, to appoint Katie Sharon as citizen representative to the 2014 Value Adjustment Board. 5 yeas. OLD BUSINESS - RESOLUTION AUTHORIZING INTERIM FINANCING FOR PUBLIC IMPROVEMENT PROJECTS Mr. Mark Mustian with Nabors, Giblin & Nickerson presented for consideration a Sales Tax Bond Anticipated Note Resolution to provide interim financing for three non-enterprise capital construction projects. He said the note is with SunTrust Bank for $6 Million. Mr. Boyles made motion, seconded by Mr. Parisot, to adopt the resolution as presented. 5 yeas. RESOLTUION NO. 14-129 EXECUTIVE SESSION REGARDING ZIMMERMAN AGENCY V OKALOOSA COUNTY Mr. Stewart stated the Board met in Executive Session earlier this evening to discuss litigation in Zimmerman Agency versus Okaloosa County. He highlighted the following areas of the proposed Mediation Settlement Agreement: August 19, 2014 -14- Minute Book 71, Page 232 Okaloosa County Board of County Commissioners e Okaloosa County will pay in full Zimmerman’s July 2012 invoice in the amount of $53,995 e Zimmerman will issue Okaloosa County a credit in the amount of $94,896.16 with respect to its September and October 2012 invoices, resulting in a zero balance for those invoices e Zimmerman will make a charitable donation in the amount of $20,000 to the Wounded Warrior Project e Both parties will draft and generate a mutually agreeable public statement relative to the positions of both parties with respect to the actions of Mark Bellinger. Mr. Stewart recommended the board approve this settlement agreement. Mr. Harris made motion, seconded by Mr. Boyles, to approve the Mediation Settlement Agreement in case #2013 CA 000804 F in The Zimmerman Agency LLC v Okaloosa County. 4 yeas, lnay. (Mr. Amunds voted no.) PUBLIC COMMENT None. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 9:20 p.m. DON W. HOWARD CHARLES K. WINDES, JR., CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward.) August 19, 2014 -15- Minute Book 71, Page 233 Okaloosa County Board of County Commissioners