Fort Walton Beach Council agenda — 06-24-03 regular Council agenda — reading text

517<./ 6IJf3.R4L ;t;;( lI5if-'1'~ Toj tS5u65~ to be totally objective? 3. Do any circumstances/conditions exist which may inhibit your ability tL. NO YES If yes, explain: 4. What special qualifications do you feel you will bring to this Board? .}: Bd, el/. e. TA~ I 1. /" e " 1& 0.. w So / 1 fl' S~ he.. oe 3() CJf-1,/ CA.-1j. h.0- 1.- ) n~ ( 5/ c,. 1V / 0 pV/ . bee 7fj :J }--- ut(5e a S S7Cht4r (Jr I- Fr;, 1- f {/ . r - rJ [/ ~ l\~~t? ? 5 ,P' tc sc;. IP s-fl: l C ~ 51 ~ j= ll"e> Ft-u i? ~ LI tv5/ 1U{. ! fu/ i- J A~ .5 / c~ A / M~ nC>~WiV CoAldC/51t/ p,5' Q./ C{ - Mv~ e elopcr S((Jv $> ~ s ,() e , - / e~ N vol Dare: t/lt/ c> 3 CITY COUNCIL MEETING June 24, 2003 Consideration of a Resolution Approving the CDBG Annual Action Plan and Budget Agenda Item No.- 13  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM DATE: June 5, 2003 TO: Reid Silverboard, City Manager ~ 5 FROM: Mary Cox, CDBG Specialist THR,OUGH: Missy McKim,CDS Directo~ and SUBJECT: Community Development Block Grant Budget Consolidated Annual Action Plan for Fiscal Year 2003- 2004 BACKGROUND: of and Urban During the month of January of each year, the Department Housing entitlement for the upcoming year. Development (HUD) notifies the City of its CDBG Staff must then follow a defmed set of regulations, including public participation a CDBG budget. The CDS staff solicits applications for process, for forming our proposed and other City departments. funding proposals from the public, non-profit organizations These proposals are then reviewed by Staff for compliance with HUD regulations. There are limitations on the amount of funds that may be used for certain activities. is limited to 15%. Administrative category is limited to 20% and public services category For the upcoming Fiscal Year 2003/ 2004, the City' s CDBG Entitlement is $ 182, 000. for a total requested amount The City received a total of eight ( 8) applications for funding of $299, 567. 00. Those requests included $ 90, 567. 00 for the public services c&.tegory and 209,000.00 for public facilities and administration. Citizens Participation Plan, staff held a According to HUt>regulations and the adopted the citizens of the CDBG program. A public hearing on March 12, 2003, to inform a deadline for the submission of notice was also placed in the newspaper providing on the funding proposals. The proposed Annual Action Plan which is based and which lists proposed recommendations of the Citizens Advisory Committee in the NORTHWEST FLORIDA DAILY expenditures of CDBG funds, was published was held on May 29, 2003 to NEWS on May 12, 2003. An advertised public meeting on the proposed Plan. give the citizens an opportunity to comment of CFR The Annual Action Plan is a document that satisfies the requirement and 302. These HUD regulations require an entitlement 245, 570.301 develop to " a statement of community development proposed community objectives and projected useof funds," to publish it, and to hold at least one after the required public hearing to consider the proposed expenditures. Then,  to hearing, the entitlement community submits these proposed expenditures HUD for its approval. is the Attached please find the proposed CDBG budget for FY 2003/ 2004. The budget recommendation of the Citizens Advisory Committee. Copies of the applications are available for review within the Department of Community Development Services. DISCUSSION: to HUD The CDBG Annual Plan, which includes the CDBG budget, must be submitted at any time not later than August 12, 2003. Amendments to this Plan may be submitted during the year. In order to submit the Annual Action Plan to HUD, the City Council must adopt or pass an official act authorizing the following action. 1. Authorize the submission of the Annual Action Plan. 2. Authorize the City Manager to execute the Grant Agreement following the approval of the City' s application. The attached resolution from the City will satisfy the above requirements. RECOMMENDATION: Based on the above,CDS staff recommends approval of the Citizens Advisory 2003- 2004. Committee proposed CDBG Budget for Entitlement Year 2003, Fiscal Year To effectuate this action, Council must approve the attached resolution. ATTACHMENT: 1. Memo to Reid Silverboard 2. Resolution 3. Proposed CDBG budget for Fiscal Year 2003/ 2004  CITY OF FORT WALTON BEACH, FLORIDA COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT YEAR 2003- 2004 BUDGET 2004. This budget is the Below is the proposed CDBG budget for Entitlement Year 2003- recommendation from the CDBG Citizens Advisory Committee. ACTMTIES BUDGETED AMOUNT 36, 200 1. Administration & Planning 27, 300 2. Public Services Chester Pruitt Summer Enrichment Program ($ 27, 300) 300 3. Clearance & Demolition 118, 000 4. Residential Rehabilitation City Wide 200 5. Fair Housing City Wide TOTAL 182, 000  RESOLUTION 03- 09 A RESOLUTION AUTHORIZING THE SUBMISSION OF THE CONSOLIDATED ANNUAL ACTION PLAN AND AN APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS; AUTHORIZING THE CITY MANAGER TO SIGN THE GRANT AGREEMENT; PROVIDING THE EFFECTIVE DATE THEREOF. WHEREAS, the City of Fort Walton Beach is eligible to apply for funds under the U. S. Department of Housing and Urban Development' s ( RUD) Community Development Block Grant CDBG) program; and WHEREAS, RUD requires that the City execute a Grant Agreement following approval of the City' s application. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA: SECTION I. That the City Manager is authorized to submit the Consolidated Annual Action Plan and an application for CDBG funds in the manner and format prescribed by RUD, in the amount of$ 182, 000 for Program Year 2003 (Fiscal Year 2003- 2004). SECTION n. That the City Manager is authorized to execute the subsequent Grant Agreement when preseilted by RUD. SECTION m. That this resolution shall take effect immediately upon approval by the Council and signature by the Mayor. APPROVED: MAYOR: ATIEST: CITY CLERK The form and legal sufficiency of the foregoing has been reviewed and approved by the City Attorney. CITY ATIORNEY Application for Federal Assistance 2. Date Submitted