Okaloosa County BOCC — July 29, 2014 — 3-4 Risk Management — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: RISK MANAGEMENT / SELF – INSURANCE FUND PROGRAM DESCRIPTION: The Risk Management Department is responsible for the safety of employees, and the conservation of the physical and financial assets of the Board of County Commissioners, the Clerk of Court, the Tax Collector, the Property Appraiser, and the Supervisor of Elections. Our major activities include administration of the Self-Insurance Fund; including general liability, workers’ compensation, auto and property insurance, the Employee Benefit Program, Contract Review, Public Records Requests and Claim Management. In addition, we act as Coordinator of the Americans with Disabilities Act (ADA) for the County. REVENUE: Risk Management is an internal service fund. Supporting revenue are charges for services to County user departments and Constitutional Officers participating in the program. EXPENDITURES: RISK MANAGEMENT ADMINISTRATION Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 180,571 200,025 195,335 204,994 Operating Expenses 8,917 7,255 13,333 14,587 Capital Outlay 0 0 5,770 1,000 Interfund Transfer 0 0 1,433,000 880,000 Reserves 0 0 1,081,014 1,661,479 Total 189,488 207,280 2,728,452 2,762,060 SELF INSURANCE Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,309,532 564,059 1,250,000 1,000,000 Operating Expenses 12,120,468 13,125,127 12,100,243 12,039,757 Capital Outlay 0 0 0 0 Reserves 0 0 0 0 Total 13,430,000 13,689,186 13,350,243 13,039,757 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 3 3 3 3 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 3 3 3 3 MAJOR ACCOMPLISHMENTS LAST YEAR:  Obtained a health insurance refund of $1.7 million through the Proshare program.  Conducted the annual Employee Health Fair where 207 employees participated. PROGRAM GOAL: To provide professional support in the areas of employee health, wellness and safety while protecting County assets through aggressive Workers’ Compensation, property, auto and general liability claims management. KEY OBJECTIVES: 1. Plan, organize and coordinate a comprehensive insurance management, accident prevention, and County wide loss control program. 2. Act as advisor and consultant to County Management, BCC, Constitutional Officers, directors, managers and supervisors on loss control, insurance, self-insurance, and contract & claims administration. 3. Administer the review and processing of all workers’ compensation, property, auto, and liability claims. 4. Coordinate employee health and wellness functions including employee benefit and employee health fairs. 5. Responsible for the County Safety Committee and acts as the County Americans with Disabilities Act (ADA) Coordinator  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY 14/15 Workers Compensation Number of Medical Only Claims 45 38 42 Number of lost time claims 16 11 14 Number of lost time days 632 770 800 Auto Claims Input/Output Number of no fault auto claims (e.g. parked vehicle) 12 29 20 Number of at fault auto claims 16 19 18 Liability/E&O Claims Number of liability/E&O claims 13 0 0 Property Claims Number of property claims 0 0 0 Health & Wellness Number of employees participated in Health Fair 207 269 300 Number of employees participated in Benefits Fair 275 264 300 Workers Compensation Number of worker days lost to injury per full time employee .64 .77 .06 Number of worker days lost to injury per workers' comp 10.36 70.00 14.29 Number of workers' comp claims per 100 FTE's 6.14 4.93 .10 Number of workers' comp claims per 100,000 hours worked 3.28 2.63 3.01 Percentage of lost time cases returned to work in 7 days 19 29 25 Efficiency/Effectiveness Percentage of lost time cases returned to work in 21 days 44 29 29 Percentage of lost time cases returned to work greater than 56 71 71 21 days Auto Claims Number of at fault auto claims per total vehicles .02 .033 .028 Number of at fault auto claims per 100,000 miles driven .33 .417 .40 Property Claims Property loss per $100 property value 0 0 0 Premiums per $100 property value at risk .39 .35 .33 Health & Wellness Percentage of employees participated in Health Fair 21 27 .30 Percentage of employees participated in Benefits Fair 28 29 .30