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Okaloosa County BOCC — May 20, 2014 — TABULATION SHEET WS 40-14 Calculation — reading text
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BID TABULATION - RFB WS 40-14 UTILITY BILL PRINTING, INSERTING, MAILING & CUSTOM BILL DESIGN SERVICES W&S
BID OPENS: May 7, 2014 @3:00pm
PINNACLE DATA SERVICES SOUTHWEST DIRECT SEVERN TRENT SOUTH DATA, INC AXIS
ITEM
DESCRIPTION BID BOND YES Or NO BID BOND YES Or NO BID BOND YES Or NO BID BOND YES Or NO BID BOND YES Or NO
#
Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum
INITIAL BILL SESGN &
DEVELOPMENT
1 Initial bill design & programming 0 0 0 0 0
2 Start up costs 0 0 0 0 0
3 Postage Escrow 25000 25000 25000 25000 25000
Piece per mailed statement Piece per mailed statement Piece per mailed statement Piece per mailed statement Piece per mailed statement
BILL PROCESSED VIA MAIL
Price per mailed statement, bills processed: To
include all services and supplies excluding
I postage. 0.078 2262 0.118 3422 0.17 4930 .075 2175 .13 3770
II Charge for combined bills. 0 0 0 0 0 0 .005 1 .1 20
Charge for bill insertion (black and white
III simplex 8 ½” x 11”) 0.025 725 .058 1682 0.01 290 0 0 .05 1450
Charge for bill insertion (black and white duplex
IV 8 ½” x 11”) 0.03 870 .078 2262 0.01 290 0 0 .07 2030
PDF Rendering or Creating (electronic services
V if available 0.01 290 .005 145 0 00 0 .016 464
VI E-mail statement 0.1 400 .1 400 0.1 400 .075 300 .108 432
Per Month Per Month Per Month Per Month Per month
MONTHLY CHARGES 4547 7911 5910 2476 8166
VII
a Monthly Charge 0 0 250 250 20 20 0 00 0
Per Image Charge for minimum 90 days of
b storage (PDF) 0 0 450 450 0.01 870 .01 870 0 0
Storage of PDF includes time frame for storage
c & employee/customer access) 00 0 0 0 750 750 0 0
EOM CD Charge 25.00 25 95 95 20 20 .006 174 50 50
Per Hour Per Hour Per Hour Per Hour Per Hour
HOURLY SERVICES 25 95 910 1794 50
1 Programming per hour after initial set up 125 125 0 0 125. 125 125 125 125 125
2 Changes to bill design – custom programming 125 125 0 0 125. 125 65 65 125 125
3 Training of County Staff 0 00 0 125 125 0 00 0
Hourly Fees 250 0 375 190 250
Monthly Fee 4572 8006 6820 4270 8216
TOTAL COST includes startup & line items
I - VII as outlined in Bid Sheet $ 4822 $ 8006 $ 7195 $ 4460 $ 8466
Disqualified - could not provide Disqualified - could not meet postage
Note: This RFP also asks for information above and beyond the prices above. Provide this information as an attachment to this bid sheet or address it in a cover letter.
OCWS shall reimburse the vendor the exact amount of postage that is paid to the USPS each month by the vendor. The vendor shall attach the USPS receipt each month to the monthly bill for reimbursement.