Okaloosa County School Board — Workshop Meeting, September 9, 2024 — reading text

: Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for Fiscal Year 2024-2025 naming the Authorized Representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. The "Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User," with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board again approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2024-2025. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Superintendent's Annual Financial Report & Cost Report for Year Ended June 30, 2024. Public Content In accordance with rule 6A-1.0071(3), Florida Administrative Code, all sections of the Superintendent's Annual Financial Report (AFR), including the Cost Report, must be submitted for approval by the School Board prior to submission to the State. The AFR is the unaudited data submitted to DOE by Florida school districts. It includes revenue detailed by federal, state, and local sources, and expenditures detailed by function (the purpose of an expenditure) and object (what was purchased or the service obtained). The data is displayed by fund type, including General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. The Cost Report identifies direct and indirect costs by program and measures statutory compliance as established in law. Programs include K-3 Basic, 4-8 Basic, 9-12 Basic, K-3 Basic with ESE Services, 4-8 Basic with ESE Services, 9-12 Basic with ESE Services, ESOL, ESE Support Level 254, and ESE Support Level 255. The report is based on fund, function, object, and center. File Attachments 2023-2024 AFR - Published 9.09.2024.pdf (2,273 KB) !Fiscal Year 2023-2024 Program Cost Report 9-9-24.pdf (1,885 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of ITB 22-01 Security Fence Bid-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2024 Absolute Date : Sep 09, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 22-01 Security Fence Bid-District Wide, effective September 28, 2024, through September 27, 2025. Public Content Request approval to renew ITB 22-01 Security Fence Bid-District Wide, based on same pricing, terms and conditions. The awarded vendors are American Eagle Fence, Harris Fence Installation, Inc., and Shalimar Fence. Funds will be paid from Capital funds as available and the contract is effective September 28, 2024, through September 27, 2025. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (983 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of Tag-On Bid: 3872AH Food Service-Smallwares and Small  Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2024 Absolute Date : Sep 09, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Fund (SFS), Project 3510 Contract Exclusions Recommended Action : Motion to approve renew Bid 3872AH Food Service-Smallwares and Small Equipment through Marion County Schools, effective through August 31, 2025. Public Content Request approval to renew Bid 3872AH Food Service-Smallwares and Small Equipment through Marion County Schools, based on fixed discount pricing. The contract is effective through August 31, 2025 and will be used as needed. Funds will be paid from Federal Fund (SFS), Project 3510 Contract Exclusions, and copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments RENEWAL DOCUMENTS-MARION CO.pdf (4,089 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Application to the State of Florida for District Threat Management Coordinators (DTMC) Grant, TAPS # 25A406, presented by Danny Dean, Program Director, Office  of Safe Schools and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2024 Absolute Date : Sep 09, 2024 Fiscal Impact : Yes Dollar Amount : $60,000.00 Budgeted : No Budget Source : District Threat Management Coordinators (DTMC) Grant, TAPS # 25A406 Recommended Action : Motion to approve the application for District Threat Management Coordinators (DTMC) Grant, TAPS # 25A406 Public Content Retroactive approval is requested for the submission of District Threat Management Coordinators (DTMC) Grant, TAPS # 25A406. This grant has been submitted to the State to meet the submission deadline. This grant is in the amount of $60,000.00, in accordance with the specific funding authority(ies) of FY 2024-2025 General Appropriations Act, Line 100; Rule Chapter 6A-1.0019(4)(a), Florida Administrative Code; Section 1006.07(7)(j). These recurring funds are provided to the Department of Education for District Threat Management Coordinators, pursuant to rule Chapter 6A-1.0019(4)(a), Florida Administrative Code. Each district superintendent must designate a district threat management coordinator to oversee the district’s threat management program. File Attachments Okaloosa_TAPS 25A406 Grant.pdf (8,094 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 School Health Services Plan for 2024-2026, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 09, 2024 Absolute Date :