Okaloosa County School Board — Workshop Meeting, September 9, 2024 — reading text

Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Meigs Middle School for cafeteria furniture in the amount of $6,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for cafeteria furniture in the amount of $6,000.00. The remaining cost of $24,012.36 will be covered by District 3 School Board Member ($4,012.36) and District 1 School Board Member ($20,000.00). File Attachments Meigs Cafe Furniture.pdf (106 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Budget Amendment #11 - Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,951,589.96 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2023- 2024 Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2024: Fund Name Fund No. Amount General Fund 1010 $ 221,941.02 Debt Service Funds 2xxx (1,457.20) Capital Project Funds 3xxx 1,729,835.44 Other Special Revenue Funds - Federal 42xx/44xx 0.00 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 1,225.65 Other Special Revenue Funds - School Food Service 5020 45.05 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $1,951,589.96 File Attachments !BA 11 - June 2024 Final.pdf (1,772 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Final Monthly Financial Statement for June 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Final Monthly Financial Statement for June 2024 Public Content The final financial statement for the month ending June 30, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-06 - Final.pdf (779 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 09.09.2024.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Sole Source #25-06 N2Y, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $98,172.70 Budgeted : Yes Budget Source : Federal Funds, Project 5475 IDEA- K12 Recommended Action : Motion to approve the purchase of various software subscriptions from N2Y for a total of $98,172.70, effective September 2, 2024, through September 1, 2025 and September 10, 2024, through September 9, 2025. Public Content Request approval to purchase various software subscriptions from N2Y for a total of $98,172.70. Funds will be paid from Federal Funds, Project 5475 IDEA-K12. Three (3) of the subscriptions are effective September 2, 2024, through September 1, 2025 and one (1) is effective September 10, 2024, through September 9, 2025. Copies of the quotes are attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-5876. File Attachments N2Y QUOTES.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 School Donations, presented by Julie Perry, Chief Financial Officer,  and recommended by the Superintendent for approval. Meeting : Sep 9, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,165.35 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-09-09.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Application for Impact Aid under P.L.81-874 for Fiscal Year 2024-2025 naming the Authorized Representative and Core User Account Signer, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting