Okaloosa County BOCC — August 5, 2014 — Contract Renewal documentation — reading text

CONTRACT/LEASE RENEWAL FORM June 20, 2014 SunGard Public Sector, Inc. Attn: Ray Perkey 1000 Business Center Drive Lake Mary, FL 32746 RE: SunGard Public Sector, Inc., Contract #: C89-0067-WS Dear Mr. Ray Perkey: The Okaloosa County Water and Sewer agrees to renew the subject contract, #C89?- 0067-WS for an addifional term. The contract renewal period will be 10/1/2014 to 09/30/2015. The annual budgeted amount for this contract is $63,328.99 and has been budgeted for in FY 2014-2015 In account number 4114101-546900. The 2014-2015 rate sheet Is attached, If you are in agreement, please sign below and return this form along with a current Cerlifleate of Insurance listing Okaloosa County as co-Insured {if applicable). COUNTY REPRESENTATIVES AUTHORIZED COMPANY REPRESENTATIVE Dept, Director | Contractor, OLA (a cd Pulolic Seat or J Signature: Approved By: Approved i Wego 2. {as prescribed below on item Approved By: LE title Vice Pres’ d ent FCFD (as prescribed below on Item 1) Date: EL wi Date: nL / g/ ) 4 County Department Instructions: 1) Obtain signatures from Department Director, authorized Company Representative and then 2) 3) Purchasing Director <$25K and less, County Administrator <S50K and less or Board >S50K, as necessary. If Board approval is required, the Chairman and County Administrator's signatures are required. Make sure the company provides a current Certificate of Insurance. {If applicable). Keep a copy of this form for your records. Send orlginal to Purchasing Services Coordinator. If you have any questions please contact the Purchasing Director at 850-689-5960, Fax: 850-689- 5998, CONTRACT/LEASE RENEWAL FORM June 20, 2014 SunGard Public Sector, Inc. Attn: Ray Perkey 1000 Business Center Drive Lake Mary, FL 32746 RE: SunGard Public Sector, Inc., Contract #: C89-0067-WS Dear Mr. Ray Perkey: The Okaloosa County Water and Sewer agrees to renew the subject contract, #C89?- 0067-WS for an addifional term. The contract renewal period will be 10/1/2014 to 09/30/2015. The annual budgeted amount for this contract is $63,328.99 and has been budgeted for in FY 2014-2015 In account number 4114101-546900. The 2014-2015 rate sheet Is attached, If you are in agreement, please sign below and return this form along with a current Cerlifleate of Insurance listing Okaloosa County as co-Insured {if applicable). COUNTY REPRESENTATIVES AUTHORIZED COMPANY REPRESENTATIVE Dept, Director | Contractor, OLA (a cd Pulolic Seat or J Signature: Approved By: Approved i Wego 2. {as prescribed below on item Approved By: LE title Vice Pres’ d ent FCFD (as prescribed below on Item 1) Date: EL wi Date: nL / g/ ) 4 County Department Instructions: 1) Obtain signatures from Department Director, authorized Company Representative and then 2) 3) Purchasing Director <$25K and less, County Administrator <S50K and less or Board >S50K, as necessary. If Board approval is required, the Chairman and County Administrator's signatures are required. Make sure the company provides a current Certificate of Insurance. {If applicable). Keep a copy of this form for your records. Send orlginal to Purchasing Services Coordinator. If you have any questions please contact the Purchasing Director at 850-689-5960, Fax: 850-689- 5998, oe o CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number:_ © O7 -C067 -wWS Tracking Number: “O22 - y . Grant Funded: YES_ oo NOLX Contractor/Lessee Name ees chy a I icbtig Re — Purpose Wee, Erie a Dues ~ She Poston a“ Date/Term: sofa) a> 4/3 30| o 1. CJ Greater THAN $50,000 amour 63 32849 2. CC Greater THAN $25,000 Department: KOS 3. (1 $25,000 or Less Dept. Monitor Name! LH [Brus Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requirements-ere met: Lh, Lf Date:_@ 43-/+f Gurchashin Directof or Designee “Stings Keds ite Risk Management Review Approved as written: oy 9 cane ra bof? Lf _ a Date: E22 f¥ Risk Manager‘or dednee ag : fe IL: vA County Attorney Review Approved as written: GVYYy [AY ow) Date: (, ~c 3-14 ae Attorney Cros 4 vie > wa, Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grarrts Manager EXHIBIT 4 Maintenance Software Identified Customer: Okaloosa County Water & Sewer, FL GONTRACT YEAR: Ootober 1, 2043 (ar anniversary thereaf) through one year thereafter Improvement fees for Baseline Component Syatems Bante |__ Witlal Anquat Application Tier Criterta Valug | Malntananee Foo {Ort/2013-9/30/44 Retrofit Modification Option . [Number of Modifications 12) § 4,200.00 NAVEOMS - Documant Management Services {flat Faa NAL 1,078.74 NAVI Cash Recalpts Operating Budget 18, & 2,056.74 NAVEPURCHASING INVENTORY Operating Budget 16, $ 6,260.06 ‘Novilne-Land/Pareel Menegament Population 85,000} $ 3,962.13 NAVE WorkOrders/Fao Mart. ‘Operating Budget 18} & &,780.44 NAV1- Customer information Systems Nonber of Accounts 28,000) § 316.18 NAVI- Contact Management Stuebar of Accounts 26,000; $ 661163 Cick2Gov Cora Madule Embedded Flat Fas NA] $ FATT AS Chak2Gav CS Nunber of Customer Acaounts f 28,000) $ 3,246.05 QRep Catalage for CR, Pt, LK, OX & WE Nurbar of Units 5.00) $ 1,644.24 NAVE- GMBA w/Edended Reporting Operating Budget 16M) $ 8,776.12 ORep Catalogs for Kt Nurber of Unite as 328.86 CS Volos Raspense interface Naber of Pornits NAL $ 4,527.66 Dallnquency Call Out Listing Interface Numier of Accounts 265,000 $ 647,08 Seleotran Gradit Card Payment YF ~ CIS Nurrbor of Accounts 28,000) & 647.08 QRep Catalogs for KE Nureher of Unls ys 318,24 Bar Cade Interface for Finanetals (QF) Plat Fea NALS 2,291.35 ‘QRap Catalog for OZ Number of Unite Us 328,85 i ; Total: $ 59,533.39. The “Initial Annual Malntenance* faes indicated above are the Improvement fees for the tnitlat Contrast Year. Improvements Fees are due thiny (80) days prior to the commencement of the Gontract Year for which such foes are belng remitted. Improvement fees for any Contract Year subsequent ta the Initial 4 Contract Year are subject fo change and will be specified by SunGard Public Sector in an annual Invoice, Melntentance fags for third-party applications: in addition fo the Improvements Feas aa provided herein, SunGard public Sector will Involce, and Customer will pay, annual maintenance fees for third-party provided produats as follows: Page 7 of 9 SPE WAS STANDALONE Malntenurtee 7/1/2010 ue (SRR nner treerenienernereennenrm Basle laittat Annual Appliaation Tier Criteria Vatne Maintenance Fee §OFEZOIS-OFR0N4 QRep Adninistrator Number af Units a4 $ 331.00 Rep End User Number of Units 1}$ 331.00 QRep Adrrinistrator Nurher af Units 14; 331.00 QRap End User Number of Units a|$ 903.00 Total: $ 1,986.00 Third-party maintenance fees are due thirty (0) days prior fo the commencement ef the annual maintenance term for which suah fees are bang remitted. Third-parly malntenance fees for terme that are subsequent to the first annual maintenance term ara subject to change and will be specified by SunGard Public Sector In an annual Involos, Third party hardware/software maintenance will he providad by the third parly herdware and software manufasturer(s). SunGard Public Sector makes no representations as to expected performance, sultabiilly, or the satisfaction Customer's requirements with respect fo the hardware or other third party products specifiad in this * Cost Summary - tlaitlal Year) SunGard Public Sector Maintenance feas (10/1/2013 - 9/80/2024)! $ 59,533.39 Third-Party maintenance fees (10/2/2018-9/30/2014}: $ 1,986.00 Total: $ 64,518,40 APPLICABLE TAXES ARE NOT INCLUDED IN THIS EXHIBIT 4, AND, IF APPLIGABLE, WILL BE ADDED To THE AMOUNT IN THE PAYMENT INVOIGE(S) BEING SENT SEPARATELY TO THE CUSTOMER, Improvements Surcharge Imposed tn Certaln Instances: At the commencement of any Contract Year where Customer 's operating an a version of a Baseline Component System that Is mare than two (2) general release versions behind the then-current release for any Component System, SunGard Publlo Sector will assess a ten percent (10%) surcharge over and above the Improvements fee for that Contract Year, with such surcharge to be lmpased on a prorated basis for the portion of the Contract Year that Customer remains on a general release version that Is more than fwe (2) releases behind the then-current release of the Component Systems in question. Once Customer Is using a release that Is no more than (wo (2) general release versions behind the then-current release, tha Improvements surcharge will be removed on a prospective basis, as of the date that Customer is using the release that ls no more than twa (2) general relgase versions behind the then-current ralease, Paga 8 of 8 SPS FAG STANDALONE Maintenance 74772010 GKAL 120¢1hS Water & Sewer Acrantetratck Number of Units. 1s 331,00 1S $40.00 | IDKAL 12041LG [Oxaiousa C ‘Water & Sever, 7005 {al End Veer, Number of Units. 113 331.00 1 S40. 85 | IOKAL 2041 LG [Okaloosa Cony” & sewer 9707008 _ |Retobt Modification Opa Number of Modiications: 423 1,200.00 § S 4,200.00 POKAL LG lOkalocsa County Water & Sewer 120020358. .VI-DNS ~ Document Management Services. Fiat Pee: Ss 10787115 4,109.04 FOKAL (0411S [Okatoose County Water & Sewer INAVI- Cash Receipts, 461 $ ZORA LS 2097.84 FOAL [2041 Ckaioosa County Water & Sewer INAVI-PLIRCHASING INVENTORY Qoversing Sucget 46) 5250.96 | 5 SA0EAS FOKAL \2041L@ jOkatocsa Waters Sewer (20080956 _jNaviine-LandiParcel Management Popatation 85.000] 325213) S 3.452) ISKAL LeO41LG Okaloosa County Weter & Sewer (20020368 _]NAVI- WorkUnders/mag Mame : 46 5 5760.16 |S 5388.54 JOUSAS, LG jokalogsa County Water & Sawer [26020356 [NAVI - Customer Information Systems Number of Aocounts: 25.0001 $ 14.310.19 | 3. 14,739,650 ORAL [2041.6 [Okaloosa County Water & Sewer 20020358 _INAV1 - Contact, Number of Accounts: 28,0001 $ 5613.83 1 $ 5.772.398 ORAL [2041 [Okaloosa County Water & Sewer jeoosoaze iCiaxaGov Can Module Embedsed Fist Fee NATE 4177-49 421281 ORAL, [2043.6 |Okaloosa County Water & Sewer |20080525. Chick2Geoy CIS. [Number of Cusimmer Accounts. 2BOG0| S 3.246.051 4 BBAR.43 ORAL |2061LG [Okaicose Couny Water & Sewer [9707005 lOfRen Catalogs for CR. Pi. 4, CXS WE, Number of Unis. 5.001 S 754425 188 OKAL [2641.6 |Okaloasa Coumy Water & Sewer [20040234 [NAV] ~ GMBA wexended Reporting, 768 S @7rs.12 18 9941.46 OKAL [2067.6 Jokuioosa County Water & Sewer [070431 |QRtep Catalogs foc KI TNurnbac of Gate us 325.88 OKAL (2044L@ Jokainose County Water & Sewer JO7G7 17. CIS Voice Response interace iFiat Fee WALS. 1,827 53, IOKAL [2041LG [Okaloosa County Water & Sewer 1070717. i Cail Out umiber of Permits, Nal 5 SAT AR ORAL [2041LG [Okaloosa Gounty Water & Sewer |O70717, Selector Crocit acs WE - CIS: Susriber of Acoots. 2B 500! S SAT OS IOKAL [2041LG jokaloosa Coumy Water & Sewer [080108 ORes Catalogs for KL Number of Units UES 315,26 IGKAL [2041LG |Ckaloosa County Water & Sewer _ }080258. lQRep Adminstrator [Number of Units 1S 331,00 SKAL 2041.G (Ckaioosa County Water & Sewer t0sn2sp_ iORep End User Number of Units 3 999.00 KAL IBGHILG [Okainosa County Water & Sewer \0s0670_ [Bac Code Interface tor Financials (GF) Fiat Fee Ta 229135 ORAL 2G Okalonsa County Water& Sewer [0S346-1 1GRep Catalog torCz Number of 4 325.85 rota “Sistsat | SH@M4 Prepared ny Sentra Frelund Sh2N4 Sentio Jenna Mullins NOTES: a Goe7 ACOR pao DATEIMMIDDYYY) cS CERTIFICATE OF LIABILITY INSURANCE owsamaor4 | THIS GERTIFICATE (S ISSUED AS A MATTER. OF INFORMATION ONLY.AND CONFERS NO RIGHTS.UPON THE CERTIFICATE HOLDER. THIS: CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S}, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must he endorsed, If