Okaloosa County BOCC — September 6, 2016 — 20160830-Proposed-Ground Transportation Policy — reading text

company must transfer the permit from the disabled vehicle, or obtain a temporary permit for the new or temporary vehicle. All requirements necessary for the issuance of permits or transfer of permits will apply. 11  2.8 TRANSFER OF PERMITS: Permits may be transferred to another vehicle upon successful completion of the safety inspection and payment of the transfer fee established in Schedule “A”. All other rules and regulations of this Policy must be strictly adhered to. 2.9 EQUIPMENT: All Commercial Vehicles shall be air-conditioned and heated and shall have three (3) or more doors. Commercial Vehicles must be vehicles with sufficient seats for each passenger and capable of carrying passengers and baggage with comfort and safety. Child restraint devices are required to transport children. Child restraints must be in accordance with Florida Statutes. Commercial Vehicles shall be equipped with communications capability to contact someone in an emergency situation. Commercial Vehicles shall display the name of the company with signage, which clearly defines the permitted vehicle as a Commercial Vehicle. (1) Each Commercial Vehicle shall carry, within the passenger compartment of the vehicle, an up to date and fully charged, United Laboratories tested or National Fire Protection Association (NFPA) approved ABC fire extinguisher and each Operator shall be proficient in its operation and use. (2) Each Commercial Vehicle shall be equipped with a trash or refuse receptacle to be utilized by Operator and passengers for refuse, trash, etc. It is expressly prohibited for anyone to throw or dump trash, as defined in FL Statute 403, from a motor vehicle onto roads, right of ways, or any County property. FL Statute 403.413, also known as the Florida Litter Law shall be strictly enforced. Okaloosa County Ordinance No. 87-33 Section 11-132. (3) Commercial Vehicles shall contain two (2) road side flares or reflector type warning devices, all equipment necessary to change a tire, and an adequately inflated operational spare tire designed for the vehicle in which it is carried. 2.10 INSURANCE: Permittee shall obtain and maintain continuously in effect at all times during the term of the permit, automobile liability insurance covering ground transportation operations at the Airport. All automobile liability insurance shall provide not less than THREE HUNDRED THOUSAND ($300,000) dollars Combined Single Limit (CSL) bodily injury and property damage liability. Workers’ Compensation insurance shall be included, unless expressly exempted by law. All insurance shall name Okaloosa County as an additional insured. Permittee The insurance company shall give the County thirty (30) days prior written notice of any cancellations of insurance, or any reduction in coverage or any other major changes in insurance. Permittees shall provide to County proof of insurance in the term of an original certificate of insurance including a schedule of covered vehicles evidencing all insurance and a current list of authorized drivers under their policy. The County reserves the right to increase the minimum liability and public liability insurance requirements as circumstances may warrant. 12  2.11 HOLD HARMLESS: Each Operator must sign a Hold Harmless Agreement prior to permitting which shall be kept on file in Airport Administration. Please see Attachment “B”. Hold Harmless Agreement. To the fullest extent permitted by law, Permittee shall indemnify and hold harmless OKALOOSA COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to, reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Permittee and other persons employed or utilized by the Permittee in the performance of this Agreement. 2.12 VEHICLE INSPECTIONS: The Airports Director, designee, or any Airport Police Officer may inspect a Commercial Vehicle at any time while on Airport. Property. All permit applicants must have their vehicles inspected. Inspections are conducted by the Airport Police Officer or a designated representative of the Airports Director. Vehicles shall be inspected for air conditioning and heating, cellular phone, ABC fire extinguisher, first aid kit, flares or triangles, proper signage on the vehicle, proper proof of insurance, proof of vehicle registration, rate sheet, I.D. Badge, Business Tax Receipt, cleanliness, appearance, and vehicle safety equipment, i.e., head lights, turn signals, horn, brakes, brake lights, emergency flashers, seat belts, windshield wipers, tires, windshield, mirrors and proper attire. Windshields shall be free of cracks in excess of one (1) inch in length. All vehicles shall be free of damage, both interior and exterior, which may pose a threat to the public. All door locks shall be in working order. All equipment shall be operated in accordance with Florida State Law. Any Commercial Vehicle in violation of this Policy or Florida Law while at the Airport shall be required to immediately leave the Airport until the noted defects are corrected. Upon re-entering the Airport and before conducting any business, the Operator shall contact Airport Administration or the Airport Police for re-inspection of the defective Commercial Vehicle. A vehicle lacking the proper equipment must leave the Airport until such discrepancy is corrected. Vehicles will only be inspected in the pre-arranged parking area. No-notice random inspections may be conducted anywhere on the Airport. Okaloosa County, Northwest Florida Regional Airport Destin – Fort Walton Beach Airport, and Airport Police shall not be held liable for any vehicle’s mechanical failures. The vehicle inspection is a safety inspection and not a mechanical inspection. Okaloosa County, Northwest Florida Regional Airport Destin – Fort Walton Beach Airport, and Airport Police do not warrant, guarantee, or make any representations regarding the mechanical condition of the vehicle. 2.13 PASSENGER RATES: Fees are established by individual companies as set forth in its their rate sheet. The rate sheet shall include a complete schedule of all rates and charges for transportation, additional personnel, and/or baggage. The rate sheet shall include all charges. There shall be no hidden costs. The rate sheet shall be displayed inside the vehicle in plain sight for the passenger(s) to review. Rate sheets shall measure a minimum of seven (7) inches by nine (9) inches in dimension with minimum size lettering of 12 font on a computer. The rate sheets will be kept 13 on file in Airport Administration. The rates shall not be changed until a new copy of the rate sheet is filed with Airport Administration (please see Example “1”). If the vehicle is equipped with a meter, the rates shall be posted inside the vehicle in plain sight and a copy of the rates will be kept on file in Airport Administration. The rates shall not be changed until a copy of the new rates is filed with Airport Administration. In addition to the rate sheet, each vehicle shall post on the back passenger window, in plain view within sight of the customer, the top ten destinations (as determined by Airport Administration). Please see Example “2” to include pricing. Vehicles must display in plain view if the company only accepts cash or checks (i.e., no credit cards, vouchers, etc.) and the company shall also advise Airport Administration of same. 2.14 CARE OF PREMISES: Operators shall keep the Queuing Area and the Ready Line of the Airport neat, clean and orderly at all times. Driver/companies shall not leave anything on Airport property (trash bags, vehicle parts, tires, etc.). Smoking shall be allowed only in designated areas. Cigarette butts shall be placed in the appropriate containers. No smoking will be permitted on the Ready Line. 2.15 DRESS: While on duty, each Operator shall practice good hygiene. Hair, including facial hair, shall be neat, trimmed and present a groomed appearance. Operators shall be clean and neatly dressed at all times while conducting business at the Airport. Operators shall wear business clothing, a button down, polo, or collared shirt with sleeves with the company name and/or logo listed (pin on name tags or embroidery). Slacks or jeans shall be clean and in good condition. Pants cannot have holes in them (knees or pockets). Shorts may be worn. Shorts must be no more than three (3) inches above the knee. Operators must wear shoes or sandals. Flip flops (thong type) shoes are not authorized. Any attire which may be deemed offensive or improper by the Airports Director or designee is prohibited. Three (3) violations of this dress code may result in suspension and /or revocation of the Airport Permit(s). 2.16 IDENTIFICATION BADGE: The Ground Transportation Company is responsible for providing each Operator an identification badge. The ID badge will be issued after the favorable background check is provided to Airport Administration. The ID badge shall be worn by the Operator and must be visible at all times while conducting business on Airport property. The ID badge shall be no smaller than 3.5” X 2” and shall have the Company’s name listed along with the individual’s name, picture, height, weight, color eyes, and color hair. 2.17 BUSINESS TAX RECEIPT: It shall be unlawful for any person to be engaged in or carry on the business of operating a Commercial Vehicle without first obtaining a Business Tax Receipt from the Okaloosa County Tax Collector to do so. 2.18 REFUNDS: Refunds for permits are not usually given under normal circumstances. The Airports Director or designee may authorize a refund in extreme cases. The refund, if approved, shall be pro-rated depending on the amount of time that the permit was issued. The 14 request for a refund shall be made in writing and submitted to the Airports Director. Refund requests shall be reviewed on a case by case basis. 2.19 SIGNAGE: All Commercial Vehicles shall have proper signage. Proper signage shall include the name of the company. The signs shall be at a minimum of 12 inches by 18 inches or 216 square inches with the name of the company in letters no smaller than 2 inches in height. Any other wording may be in smaller letters. Each vehicle shall have at least two signs, one posted on each side of the vehicle. Signs must be permanent on the vehicle. Magnetic signs can be used on the vehicle for additional information but not in lieu of the required signs. Magnetic signs can be used as the main sign (temporarily) in the case of a replacement vehicle (due to accident or regular vehicle in shop for maintenance) and the replacement vehicle is registered with Airport Administration. Magnetic signs on temporary vehicles may not last more than thirty (30) days. Limousines are exempt from the above signage policy as written. Limousines must have the name of the company on the front license plate. 2.20 SUBCONTRACTING VEHICLES: Subcontracting Commercial Vehicles for short term events or special pick-ups pick ups must obtain an Airport Permit. Types of vehicles include rental cars/trucks, U-hauls, trailers, etc. Insurance requirements shall be the same as regular vehicles. Rental agreements or vehicle registration must be presented at time of obtaining the permit. Permits must be obtained prior to pick up. See Schedule “A” for subcontract vehicle and trailer fees. ARTICLE 3 OPERATIONAL PROCEDURES 3.1 PASSENGER PICK UP: Passenger pick up shall be on a first-come, first-out basis, however, passengers are