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Okaloosa County BOCC — September 24, 2015 — Agenda Packet — reading text
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CRITERIA: transact.yr=’15’ and transact.period=’11’ and transact.fund=’104’
ACCOUNTING PERIOD: 12/15
FUND − 104 − TOURIST DEVELOPMENT FUND
DEPARTMENT − 1176 − SPECIAL ASSESSMENT
ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION
534003 CS−CONSULTING
11/15 08/20/15 21 1508393 21000287 WILLDAN FINANCIA 1,050.00 .00 25% BEACH NOUR PRJT
11/15 08/20/15 21 1508393 21000287 WILLDAN FINANCIA 1,050.00 .00 25% BEACH NOUR PRJT
TOTAL CS−CONSULTING .00 2,100.00 .00
591201 BT−DEBT SERVICE FUND
11/15 08/10/15 19 BUDGET−4 28,217.00 AUGUST 2015
TOTAL BT−DEBT SERVICE FUND .00 28,217.00 .00
TOTAL SPECIAL ASSESSMENT .00 30,317.00 .00
Packet Pg. 207 RUN DATE 09/15/2015 TIME 08:12:04 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.q.a
Attachment: III. q. Expenditure Transactions (4786 : Expenditure Transaction Report)
SUNGARD PENTAMATION, INC. PAGE NUMBER: 21
DATE: 09/15/2015 OKALOOSA COUNTY BOCC AUDIT11
TIME: 08:12:03 EXPENDITURE TRANSACTION ANALYSIS
SELECTION CRITERIA: transact.yr=’15’ and transact.period=’11’ and transact.fund=’104’
ACCOUNTING PERIOD: 12/15
FUND − 104 − TOURIST DEVELOPMENT FUND
DEPARTMENT − 711470 − FDEP DUNE WALKOVERS (C)
ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION
563790 OTHER IMPROVEMENTS
11/15 08/06/15 21 21501213−01 1507923 000157 HODGES BROTHERS 2,247.00 −2,247.00 BOX OF 3" S.S. DECK SCREW
11/15 08/06/15 21 21501213−02 1507923 000157 HODGES BROTHERS 1,091.40 −1,091.40 BOX OF 1 1/2" S.S. DECK S
11/15 08/13/15 21 21501136−01 1508064 000157 HODGES BROTHERS 631.23 −631.23 TREK DECKING 2" X 6" X 12
11/15 08/13/15 21 21501136−01 1508064 000157 HODGES BROTHERS 36,791.97 −36,791.97 TREK DECKING 2" X 6" X 12
11/15 08/13/15 21 21501136−02 1508064 000157 HODGES BROTHERS 108.25 −108.25 TREK HANDRAIL MATERIAL 1"
11/15 08/13/15 21 21501136−02 1508064 000157 HODGES BROTHERS 6,309.61 −6,309.61 TREK HANDRAIL MATERIAL 1"
11/15 08/13/15 21 21501136−03 1508064 000157 HODGES BROTHERS 75.05 −75.05 TREK HANDRAIL MATERIAL 1"
11/15 08/13/15 21 21501136−03 1508064 000157 HODGES BROTHERS 4,374.55 −4,374.55 TREK HANDRAIL MATERIAL 1"
11/15 08/13/15 21 21501136−04 1508064 000157 HODGES BROTHERS 10.10 −10.10 NO.1 GRADE SOUTHERN PINE
11/15 08/13/15 21 21501136−04 1508064 000157 HODGES BROTHERS 588.85 −588.85 NO.1 GRADE SOUTHERN PINE
11/15 08/13/15 21 21501136−05 1508064 000157 HODGES BROTHERS 2.12 −2.12 NO.1 GRADE SOUTHERN PINE
11/15 08/13/15 21 21501136−05 1508064 000157 HODGES BROTHERS 123.58 −123.58 NO.1 GRADE SOUTHERN PINE
11/15 08/13/15 21 21501136−06 1508064 000157 HODGES BROTHERS 1.75 −1.75 NO.1 GRADE SOUTHERN PINE
11/15 08/13/15 21 21501136−06 1508064 000157 HODGES BROTHERS 102.10 −102.10 NO.1 GRADE SOUTHERN PINE
TOTAL OTHER IMPROVEMENTS .00 52,457.56 −52,457.56
TOTAL FDEP DUNE WALKOVERS (C) .00 52,457.56 −52,457.56
Packet Pg. 208 RUN DATE 09/15/2015 TIME 08:12:05 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.q.a
Attachment: III. q. Expenditure Transactions (4786 : Expenditure Transaction Report)
SUNGARD PENTAMATION, INC. PAGE NUMBER: 22
DATE: 09/15/2015 OKALOOSA COUNTY BOCC AUDIT11
TIME: 08:12:03 EXPENDITURE TRANSACTION ANALYSIS
SELECTION CRITERIA: transact.yr=’15’ and transact.period=’11’ and transact.fund=’104’
ACCOUNTING PERIOD: 12/15
FUND − 104 − TOURIST DEVELOPMENT FUND
DEPARTMENT − 711542 − FDOT URBAN CORR 15 (O)
ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION
534410 CS−PUBLIC TRANSPORTATION
11/15 08/31/15 13 2,000.00 BT−CA−15−31
TOTAL CS−PUBLIC TRANSPORTATION 2,000.00 .00 .00
547002 PRINTING & BINDING
11/15 08/31/15 13 −2,000.00 BT−CA−15−31
TOTAL PRINTING & BINDING −2,000.00 .00 .00
TOTAL FDOT URBAN CORR 15 (O) .00 .00 .00
TOTAL TOURIST DEVELOPMENT FUND .00 1,157,575.57 −42,921.56
TOTAL REPORT .00 1,157,575.57 −42,921.56
Packet Pg. 209 RUN DATE 09/15/2015 TIME 08:12:05 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.q.a
Attachment: III. q. Expenditure Transactions (4786 : Expenditure Transaction Report)
3.r
Tourist Development Council Meeting: 09/24/15 02:00 PM
1540 Miracle Strip Parkway Department: Tourist Development Council
Fort Walton Beach, FL 32548 Category: Information
Prepared By: Aida Wilkinson
SCHEDULED Initiator: Aida Wilkinson
Sponsors:
TDC ITEM (ID # 4787) DOC ID: 4787
Reconciliation of Promotional Reserves
Updated: 9/21/2015 10:59 AM by Aida Wilkinson Page 1
Packet Pg. 210
3.r.a
TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM
DATE: September 24, 2015
TO: Tourist Development Council
FROM: Ed Schroeder, Tourist Development Department Director
Charlotte Dunworth, Finance, Administration, & Compliance Manager
SUBJECT: Monthly Reconciliation of Promotional Reserve Funds
STATEMENT OF ISSUE: Providing the monthly reconciliation of the use of promotional reserve funds.
Attachment: III. r. Rec. Promo Reserves (4787 : Reconciliation of Promotional Reserves)
BACKGROUND: Per the adopted FY15 Strategic Marketing Plan: “Promotional Reserve funds may be
appropriated in accordance with County approval authority and with concurrence of the TDC Chairman.
A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC
for informational purposes.”
No promotional reserve funds have been allocated during the last month. Promotional reserves in the
amount of $555 remain available for appropriation.
OPTIONS: N/A
RECOMMENDATION TO BCC: N/A, for informational purposes only.
Packet Pg. 211
3.s
Tourist Development Council Meeting: 09/24/15 02:00 PM
1540 Miracle Strip Parkway Department: Tourist Development Council
Fort Walton Beach, FL 32548 Category: Information
Prepared By: Aida Wilkinson
SCHEDULED Initiator: Aida Wilkinson
Sponsors:
TDC ITEM (ID # 4788) DOC ID: 4788
ECCC & Group Sales Marketing Update
Updated: 9/21/2015 11:01 AM by Aida Wilkinson Page 1
Packet Pg. 212
Sales Marketing Report
August 2015
Tisha Maraj, CMP, Sales Marketing Manager
Contracts Issued
ECCC
Aramark F&B Number of
Company Event Dates Projected Comments New/Repeat
Value Attendees
Revenue
Florida RV Trade Association RV Show 10/12‐19/15 $16,000.00 Repeat $700 600
1 SOLRS/CCS Holiday Party 12/5/2015