Okaloosa County BOCC — September 24, 2015 — Agenda Packet — reading text

Rice, Peterson, Dixon, Anderson, Joyce, Gossom g. Destin Fire Control District Contract Amendment (Charlotte Dunworth) Motion: To Approve an as presented RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Dixon SECONDER: Rice AYES: Guidry, Rice, Peterson, Dixon, Anderson, Joyce, Gossom Tourist Development Council Page 2 August 27, 2015 Packet Pg. 4  1.c h. Destin Fire Control District Contract Renewal (Charlotte Dunworth) Motion: To Approve as presented RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Dixon SECONDER: Rice AYES: Guidry, Rice, Peterson, Dixon, Anderson, Joyce, Gossom i. Local Event Marketing Funding Process Evaluation Form (Charlotte Dunworth) There was discussion whether it was appropriate to consider multi-bedroom condos as one unit. Staff Minutes Acceptance: Minutes of Aug 27, 2015 2:00 PM (Items for TDC Approval/Recommendation) was directed to add a question regarding whether the TDD staff was helpful. j. Dish Worth the Drive (Shantelle Dedicke) Motion: To Approve as presented RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Guidry SECONDER: Rice AYES: Guidry, Rice, Peterson, Dixon, Anderson, Joyce, Gossom II. Items for Information Purposes Only – (Speaker) k. Marketing Update (Shantelle Dedicke) l. Emerald Coast Classic Update (Shantelle Dedicke) There was discussion on how room nights are being generated and reported in the taxing district for this event. Motion: To Approve as presented RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Joyce SECONDER: Dixon AYES: Guidry, Rice, Peterson, Dixon, Anderson, Joyce, Gossom III. Items for Information Purposes Only – (No Speaker) m. Smith Travel Research Lodging Reports n. Okaloosa Tax Collector Report Mr. Schroeder mentioned he reported to the BCC that we are ahead of our neighboring counties in TDT collections and market share will be reclaimed if the trend continues. o. Expenditure Transaction Report Mayor Anderson inquired whether anyone has ever asked any questions based on this report. p. Reconciliation of Promotional Reserves q. ECCC & Group Sales Marketing Update Ms. Joyce requested the $266 per person per day multiplier be reviewed in light of the EDC’s recent re- port of $106. Mr. Schroeder responded $266 is from DMAI. He has requested the calculation method- ology from both organizations for comparison. r. Film Commission Update Mr. Gossom noted we would see quite a few dollars if state incentive money is ever passed. s. Visitor Center Top 10 States Tourist Development Council Page 3 August 27, 2015 Packet Pg. 5  1.c t. Airport Enplanements & Deplanements (VPS by carrier & Comparison) IV. Public Comment (3 minutes each) Mr. Guidry stated the Aramark contract was extended through January 1, 2016; an RFP needs to happen quickly unless the contract is to be extended again. Mr. Schroeder advised staff is meeting tomorrow to dis- cuss the issue. Prebble Ramswell spoke in favor of the Fire District’s proposal. Minutes Acceptance: Minutes of Aug 27, 2015 2:00 PM (Items for TDC Approval/Recommendation) Chairman Peterson read a letter from a Fort Walton Beach resident who visited Texas. V. Next TDC Meeting: September 24, 2015 2:00 p.m. Emerald Coast Convention Center (Dale Peterson) VI. Adjourn (Dale Peterson) Chairman Peterson adjourned the meeting at 4:05 P.M. APPROVED: APPROVED: By: By: Name: Dale E. Peterson Name: Ed Schroeder Title: Chairman Title: Director, Tourist Development Dept. Date: Date: Tourist Development Council Page 4 August 27, 2015 Packet Pg. 6  1.d Tourist Development Council Meeting: 09/24/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Update Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 4774) DOC ID: 4774 Financial Update (Charlotte Dunworth) Updated: 9/21/2015 2:17 PM by Aida Wilkinson Page 1 Packet Pg. 7  1.d.a Financial Update September 2015 FY 2014-15 AMENDED BUDGET: $44,978,359 Financial data as of 09/15/15 The adopted budget of $34,917,500 has been amended to record an FDOT Urban Corridor grant for seasonal bus service to Okaloosa Island and Destin, Aramark’s annual investment contribution, an FDEP grant for dune walkover construction on Okaloosa Island, a FWC grant for artificial reef construction, tourism summit partnerships, prior year cash carryforward, and the transfer of 2nd & 3rd penny reserves to the 1st penny for beach restoration. REVENUE ANALYSIS Attachment: I. d. Financial Update (4774 : Financial Update (Charlotte Dunworth)) (1) TDT collections = $13.3M; $125K transferred from current year TDT collections to BP account. Reserves are the largest component of budgeted revenues because the budget reflects anticipated revenues as well as current cash on hand. Reserves/cash on hand represents the accumulation of unspent prior year bed tax dollars; it’s not an actual source of incoming revenues for the year. Tourist development taxes comprise the largest part of actual annual revenue collections. Each percentage is anticipated to generate $2.68M, for a total of $13.4M in bed taxes. Lodging establishments remit bed tax collections to the Tax Collector by the 20th of each month for the preceding month. The Tax Collector reconciles and remits the revenues to the County by the 10th of the following month. Due to the timing of this process, $13.3M in actual revenue represents collections through July. September 17, 2015 Packet Tourist Development Department, Okaloosa County, FL Pg. 8 Financial Update – September 2015 1.d.a RevPAR Revenue per available room (RevPAR) is a widely used performance metric in the lodging industry. RevPAR is a measurement for a point in time, so it is most appropriately used when comparing equivalent time periods (e.g. October 2014 to October 2013). RevPar = gross monthly receipts divided by days in month divided by number of units (data taken from Tax Collector’s monthly reports) Attachment: I. d. Financial Update (4774 : Financial Update (Charlotte Dunworth)) September 17, 2015 Tourist Development Department, Okaloosa County, FL 2 of 8 Packet Pg. 9 Financial Update – September 2015 1.d.a EXPENSE ANALYSIS Attachment: I. d. Financial Update (4774 : Financial Update (Charlotte Dunworth)) Amended Budget: (1)$15K transferred from convention center operations to personnel to cover overtime; (2)$25K added to convention center operations for Aramark annual investment contribution; (3)$15K transferred from special events to capital for interactive trade show booth purchase; (4)$74K transferred from 5th penny promotional reserve for Destin to Fish production; (5)$109K transferred from living shorelines for dune walkovers grant match; (6)$125K transferred from SMP to BP; (7)$100K transferred from artificial reefs for grant match; (8)$376K cash carryforward for ECCC operations & equipment; (9)$4K for tourism summit partnerships; (10)$125K transferred from reserves to replenish SMP; (11)$25K cash carryforward for 35% O&M; (12)$4M cash carryforward for beach restoration; (13)$43K cash carryforward adjustment; (14)$1.6M cash carryforward for future ECCC improvements; (15)$22K transferred from contractual services to personnel for Film Commission Liaison; (16)$3.6M transfer of 2nd & 3rd reserves to 1st reserves. September 17, 2015 Tourist Development Department, Okaloosa County, FL 3 of 8 Packet Pg. 10 Financial Update – September 2015