Fort Walton Beach Council minutes — 04-23-13--regular — reading text

197 Draft Minutes — City of Fort Walton Beach Regular Meeting of the City Council of Fort Walton Beach Tuesday, April 23, 2013 6: 00 PM [ 07 Mlradc strip Parkway Fart Walton Beads Fl, 32546 CALL TO ORDER 6: 00 PM Meeting was called to order on April 23, 2013 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. Attendee Name Title- Status Arrived Mike Anderson Mayor _ Present Bobby Griggs Council Seat I Present Joyce gossom. _ Council Seat 2Present John Mead Council Seat 3 P resent Trey Goodwin _ Council Seat 4 Present Amy Jamieson Council Seat 5 Present_ Bull Rigdon Council Seat 6 Present T Dick Rynearson Council Seat 7 Present INVOCATION Pastor Mike Sigler from First United Methodist Church of Fort Walton Beach led in the Invocation. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. PROCLAMATIONS --Municipal Clerks Week The Mayor presented the proclamation for Municipal Clerks Week to City Clerk Helen Spencer. RECOGNITIONS ACE Award - CHS - Bryan Baker The Mayor presented the Student ACE Award to Bryan Baker of Choctawhatchee High School. ACE Award - FWBHS - Paul Michaud The Mayor presented the Student ACE Award to Paul Michaud of Fort Walton Beach High School. Walton Beach Paye 1 Printed 412412073  Minutes 2013 PRESENTATIONS - V - iva Florida 500 Update Patricia Gould, Library Director, updated Council on the state -wide Viva Florida 500 activities and that Okaloosa County and the City have three major elements as part of the event: A time capsule which will be opened in 2113; social media and community awareness; and various regular and special events that revolve around Viva Florida 500. APPROVAL OF AGENDA Mr. Rynearson moved to approve the agenda as presented. Ms. Jamieson seconded motion and it carried unanimously. RESULT: APPROVED ] UNANIMOUS] MOVER: Dick Rynearson, Council Seat 7 SECONDER: Amy Jamieson, Council Seat 5 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rigdon, Rynearson CONSENT AGENDA Ms. Jamieson moved to approve the consent Agenda. Mr. Rynearson seconded motion and it carried unanimously.._ RESULT: ADOPTED [ UNANIMOUS] MOVER: Amy Jamieson, Council Seat 5 SECONDER: Dick Rynearson, Council Seat 7 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rigdon, Rynearson Approval of Minutes Requests approval of meeting minutes from the Special City Council Meeting of April 1, 2013, the Regular City Council Meeting of April 9, 2013, and the Special City Council Meeting of April 16, 2013. ATTACHMENTS: Award of ITB 13 -012 for the Herbicide and Pesticide Annual Bid Staff requests City Council approval to award ITB 13 -012 for the Herbicides and Pesticides Annual Bid to six ( 6) different vendors for 36 different items at a budgeted cost not to exceed 186, 475. Telemetry System Upgrade for FCC Narrow -Banding Sole Source Staff requests City Council approval to award a sole source bid to Data Flow Systems, Inc. to continue implementing the FCC required narrow banding of the City' s telemetry system. Approval of Change Order for Well #9 Pump Repair and Installation Staff requests City Council approval to execute a change order for $3, 710.00 for Well 49 Pump Repair and Installation. PUBLIC COMMENTS There were no public comments. QUASI JUDICIAL HEARINGS None. Ca, Cmusi/ afF,, t Wa( ton Beach Ng, 2 Printed 424/ 1013  199 Regular Meeting Minutes April 23 2013 RESOLUTIONS 2013 -11 - FY 2012 -13 Mid -Year Budget Amendment A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2012 THROUGH SEPTEMBER 30, 2013 BUDGET TO MAKE CERTAIN AMENDMENTS TO APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN EFFECTIVE DATE Brandy Ferris, Finance Director, advised Res. 2013 -11 provides for amendments to the budget in regards to donations and grants received, as well as previously approved purchases by Council. Dr. gossom moved to adopt Res. 2013 -11. Mr. Mead seconded motion and it carried RESULT: ADOPTED [ UNANIMOUS] MOVER: joyce gossom, Council Seat 2 SECONDER: John Mead, Council Seat 3 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rigdon, Rynearson 2013 -12 Refunding Capital Improvement Bonds, Series 2001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA AUTHORIZING THE ISSUANCE BY THE CITY OF A NOT EXCEEDING 4, 700,000 CAPITAL IMPROVEMENT REFUNDING REVENUE NOTE, SERIES 2013, TO PROVIDE FUNDS, TOGETHER WITH OTHER FUNDS OF THE CITY, TO REFINANCE THE CITY OF FORT WALTON BEACH, FLORIDA CAPITAL IMPROVEMENT REVENUE BONDS, SERIES 2001; ACCEPTING THE PROPOSAL OF PINNACLE PUBLIC FINANCE, INC. TO PURCHASE SUCH NOTE PURSUANT TO A NEGOTIATED LOAN AND PRIVATE PLACEMENT; AUTHORIZING THE EXECUTION AND DELIVERY AND THE SUBSTANTIAL FORM OF A LOAN AGREEMENT BETWEEN THE CITY AND PINNACLE PUBLIC FINANCE, INC.; COVENANTING TO BUDGET AND APPROPRIATE LEGALLY AVAILABLE NON -AD VALOREM FUNDS TO PAY THE NOTE; RATIFYING CERTAIN ACTIONS TAKEN PRIOR TO THE DATE HEREOF WITH RESPECT TO THE REQUEST FOR PROPOSALS FROM PROSPECTIVE PURCHASERS OF THE NOTE; DELEGATING CERTAIN AUTHORITY TO THE MAYOR, MAYOR PRO -TEM, CITY MANAGER, CITY CLERK, OTHER OFFICERS OF THE CITY, CITY STAFF AND OTHER REPRESENTATIVES OF THE CITY IN CONNECTION WITH THE ISSUANCE OF THE NOTE; PROVIDING FOR REPEAL OF INCONSISTENT PROVISIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Brandy Ferris, Finance Director, advised Council authorized Staff to move forward with the issuance of a Request for Interest Rates ( RFI) to refund 2001 Capital Improvement Revenue Bonds in the amount of $5. 7 million for construction of City facilities (Public Library, Police and Fire Stations, and renovation of City Hall and the City Hall Annex). Ms. Ferris informed the firm of Pinnacle Public Finance was selected and offered a fixed interest rate of 2. 30 %. With this funding, the City will realize $ 1, 031, 302. 51 in net present value savings; approximately 61, 000 on an annual basis. Mr. Mead moved to adopt Res. 2013 -12. Dr. gossom seconded motion and it carried unanimously. City Council oJFort Walton Beach Page 3 Printed 4/ 242013  9 Minutes 123, 2013 RESULT: ADOPTED [ UNANIMOUS] MOVER: John Mead, Council Seat 3 SECONDER: Joyce gossom, Council Seat 2 AYES: Jamieson, Griggs, gossom, Mead, Goodwin, Rigdon, Rynearson ORDINANCES -FIRST READING None. ORDINANCES -SECOND READING None. APPOINTMENTS None. ACTION- DIRECTION-DISCUSSION Declaration of Surplus Property Behind 20 -70 Ready Avenue NW The City Manager informed that the City owns a 4. 24 -acre parcel in the Commerce & Technology Park that is currently undeveloped with wetlands prevalent on the southern half of the property, making plans for development unlikely. He continued that the parcel is adjacent to US Air Force property ( Hurlburt Field) to the west and developed property to the east that is owned by various property owners and there is currently no access easement other than a five - foot Gulf Power easement. The City Manager continued that with the initiative to evaluate City -owned properties, Staff and the City Attorney developed a checklist for the disposition of surplus property. The first step in the process is for the property to be declared by Council as excess property in accordance with the City's Code of Ordinances. If the property is declared as excess, an independent appraisal is required along with the manner in which the excess property will be disposed of, and finally, a Request for Proposals along with the proper legal advertisements to obtain competitive proposals to purchase the property through a negotiated sale must be authorized by Council. Council discussion included the lack of ingress /egress for the adjacent property owners; that individual adjacent property owners could obtain an appraisal at their cost; that the entire Commerce and Technology Park is designated a brownfield and would be eligible for cleanup; and the idea behind the City selling the property vs. marketing the property professionally. Mr. Goodwin discussed Council studying the appraisal to see what the property is worth before determining how to dispose of it and to hold off on a marketing strategy until there is a better idea of the value of the property. The City Manager stated that is part of the discussion for this evening. Mr. Mead stated his support of the idea as a way of evaluating the property. The City Attorney informed that is something Council can do but the first step is to declare the property surplus. City Council ofForl Walton Beach Page 4 Printed 4/ 14/ 1013 -  201 Regular Meeting Minutes April 23, 2013 Mr. Goodwin moved to declare Parcel ID No. 17- 2S -24- 0000 -0001 -0000, a 4. 24 City- owned parcel as excess property in accordance with Chapter 2. 00.05 of the City' s Code of Ordinances. Ms. Jamieson seconded motion and it carried unanimously._ I RESULT: