Okaloosa County BOCC — June 17, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 17, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Welcome Center Advertising - advance payment DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval for payment in advance for VisitFlorida Welcome Center brochure and transparency advertising in the amount of $2,385.50. BACKGROUND: The Tourist Development Department has been partnering with VisitFlorida for many years to place brochure and transparency advertisements at Welcome Centers located along I-10, I-75, I-95, US-231, and at the Capitol. The annual renewal period is July 1, 2014 - June 30, 2015 and the cost is $2,385.50. This program is a pay to play opportunity and payment must be made in advance in order to display. If payment is not received by July 1, 2014 the displays are in jeopardy of being cancelled. Pursuant to Section E.700(2) of the Tourist Development Department Operations and Procedures Manual, no advancement of funds will be issued unless specifically approved by the Board. Pursuant to the State Chief Financial Officer’s Reference Guide for State Expenditures, advance payment may be made if the payment results in savings equal to or greater than the amount earned by investing the funds and paying later or if the payment is essential to the operations of the agency and the goods or services are available only if advance payment is made. In this particular case, the services are available only if advance payment is made. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in advance for VisitFlorida Welcome Center brochure and transparency advertising in the amount of $2,385.50. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator