Okaloosa County BOCC — December 3, 2013 (meeting #1182) — reading text

____________________________________ DON R. AMUNDS, CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 104  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET WATER AND SEWER ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from United States Department of Defense United States Army (USDOD-USA) carryforward grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Water and Sewer Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Work Plan II 741109R-331390 $105,000 EXPENDITURES DEPT-ACCOUNT AMOUNT Professional Services – Other 741109-531900 $105,000 Adopted this regular session the 3rd day of December 2013. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ DON R. AMUNDS, CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 105  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET WATER AND SEWER ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from Florida Department of Economic Opportunity (FDEO) carryforward grant, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Water and Sewer Enterprise Fund be increased, additional receipts appropriated as follows: RECEIPTS DEPT-ACCOUNT AMOUNT FDEO D.R.E.F. Newcastle 741202R-331310 $252,923 EXPENDITURES DEPT-ACCOUNT AMOUNT Water Lines 741202-563301 $252,923 Adopted this regular session the 3rd day of December 2013. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ DON R. AMUNDS, CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 106 Packet Pg. 107 Packet Pg. 108  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: John Vaughn SUBJECT: Sale of Surplus Vehicles and Equipment DEPARTMENT: Fleet BCC DISTRICT: All STATEMENT OF ISSUE: Fleet Operations seeks authorization by the Board to sell surplus vehicles and equipment. BACKGROUND AND ANALYSIS: The County has seven pieces of surplus vehicles and equipment ready for disposal. Disposition documentation has been completed for transfer of the vehicles and equipment to Fleet Operations. Fleet Operations requests Board authorization to sell these vehicles and equipment through our contract with Midway Auctions in Tallahassee, FL on January 25, 2014. Our contract number with Midway Auctions is #C12-1937-FLT and expires on February 28, 2014. OPTIONS: Approve/Disapprove Fleet Operations to proceed with the sale of the surplus vehicles and equipment. RECOMMENDATION: Grant authorization for Fleet Operations to sell surplus vehicles and equipment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 109  Auction List Sale: January 25, 2014 Midway Auctions Tallahassee, FL EQUIP YEAR MAKE MODEL DESCRIPTION MILE/HR VIN LAST DEPT 99C7582 1999 DODGE RAM 1500 DODGE RAM PICKUP 1/2 TON 132395 3B7HC16Y2XM588987 W&S 01G9955 2001 FORD F350 ONE TON UTILITY 4X4 206182 1FDWF37FX1EC39124 W&S 09Z19031 2009 YAMAHA RHINO 700 ATV 4X4 9439 5Y4AM24YX9A006035 BEACH SAFETY AUTOCRANE SERVICE TRUCK CRANE N/A FLEET ALTEC UTILITY BED N/A FLEET TRAILER AXLES N/A FLEET USED TIRES AND WHEELS N/A FLEET Packet Pg. 110  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Permission to Sell Surplus Equipment DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: As per County Policy, Purchasing requests permission to dispose of the attached lists of surplus property through auction. All proceeds will be returned to the County General Fund. The sale will take place in December, 2013. OPTIONS: Award or Reject. RECOMMENDATION: Staff recommends approval to sell at auction. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Outstanding Airgas Invoice Payments DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to pay Airgas, Inc for two outstanding invoices (September 2013 for $2770.50 and November 2013 for $3611.66) for a total of $6382.16. BACKGROUND: Airgas, Inc is the sole medical oxygen vendor in our area and is used by EMS. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After the fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff has worked with Purchasing to ensure future requests/purchases will be processed so that Finance can approve the payment with this vendor. Approval to pay the outstanding invoices is requested so that we can continue to purchase oxygen from this vendor. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of a direct payment for the outstanding invoice to Airgas. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 116  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Gulf Coast Underground Change Order # 1 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Approve Change Order #1 to add additional scope of work for the rehabilitation of manholes and the new Emerald Breeze Lift Station wet well on Okaloosa Island (Phase II of maintenance contract). BACKGROUND: An annual maintenance contract with a two year initial contract period for the rehabilitation of manholes and lift station wet wells was awarded on October 1, 2013. The initial phase, consisting of 13 manholes, is nearly complete. OCWS staff is satisfied with the quality of work performed on the original phase and is ready to add to the contract, to facilitate the rehab of at least 25 more existing manholes and the new Emerald Breeze Lift Station wet well (on Okaloosa Island) before it is placed in service. The contract was awarded to Gulf Coast Underground, LLC. of Mobile, AL in the amount of $46,195.00 in Oct 2013. This change order will add $74,835.00 to the original contract, for a revised contract total of $121,030.00. Although this is called a "change order", no changes are being made to the contract terms and conditions, time, or unit prices; this change order simply adds quantities, as was originally intended to be Phase II. OPTIONS: Approve or deny. RECOMMENDATION: OCWS requests BCC approval to authorize the Chairman to execute Change Order # 1 to Contract # C13-2006-WS, adding $74,835.00 in scope of work to Gulf Coast Underground. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120 Packet Pg. 121  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Old Bethel Road - Speed Limit Posting DEPARTMENT: Public Works BCC DISTRICT: One STATEMENT OF ISSUE: Public Works has recently completed traffic speed studies as a follow up to citizen requests regarding the posted speed limits on Old Bethel Road. Staff believes that the speed limit