Okaloosa County BOCC — December 3, 2013 (meeting #1182) — reading text

1 1 7. Wetland Investigation and Permitting $75,000 $50,000 $75,000 /$50,000 1 1 8. Cultural Resource Investigation $35,000 $35,000 Preliminary Evaluation of WTP, Raw Water Intake, RWPS, Conveyance, and Storage Reservoir 1. Shoal River Water Quality Characterization and Treatment Alternative Evaluation $50,000 $50,000 2. Bench-Scale Treatability Study $100,000 $100,000 3. Pilot-Testing of Treatment Alternatives (if needed) $50,000 $75,000 $125,000 4. Treatment Alternative Selection $30,000 $30,000 5. WTP, Raw Water Intake, RWPS, Storage Reservoir and Conveyance System Facility $300,000 $300,000 Plan Existing System Evaluation 1. Hydraulic Model and Evaluation of Distribution System $150,000 $25,000 $175,000 2. Water Demand Projections $40,000 $40,000 2 2 2 Total Cost (NWFWMD) $203,000+TBD $TBD $0 $0 $203,000+TBD Total Cost (OCWS) $140,000 $140,000 $300,000 $430,000 $1,010,000 Activities highlighted in Green are complete. Activities highlighted in Yellow are underway. Packet Pg. 182  EXHIBIT B T03NR23W21 T03NR23W22 T03NR23W23 T03NR23W24 T03NR22W19 T03NR23W27 T03NR23W28 T03NR23W26 T03NR23W25 T03NR22W30 T03NR23W33 T03NR23W34 T03NR23W35 T03NR23W36 T03NR22W31 T02NR23W04 T02NR23W03 T02NR23W02 T02NR23W01 T02NR22W06 T02NR23W09 T02NR23W10 T02NR23W11 T02NR23W12 T02NR22W07 T02NR23W16 T02NR23W15 T02NR23W14 T02NR23W13 T02NR22W18 SHOAL RIVER PROJECT AREA ¯ HAISEAL TIMBER CO PARCELS OKALOOSA COUNTY PARCELS DUKE FIELD APPROACH DEPARTURE CLEARANCE SURFACE SECTIONS PROPERTY APPRAISER PARCELS 5000 2500 0 5000 10000 MILITARY INSTALLATION BOUNDARY Packet Pg. 183 Feet  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Contract# C-14-2099-PW DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: On November 5th and 19th, the Board approved amendments to Contract# C-14-2099-SW instead of C-14-2099-PW. BACKGROUND: Due to a clerical error, "SW" was inserted to the end of the contract number in place of "PW". This error was carried forward in all subsequent correspondence related to the pricing amendments. Therefore, we are requesting action to correct the reference to the amendments pertaining to Contract# C-14-2099-PW. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff requests Board approval to correct all contract amendments to Contract # C-14-2099-PW as outlined above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 184  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Beach Cleaning - Parks DEPARTMENT: Public Works BCC DISTRICT: Two and Five STATEMENT OF ISSUE: Consideration of the Beach Cleanup Operations to be performed by the Parks Division of Public Works through February 2014. BACKGROUND: Parks crews began removing trash from Okaloosa Island and the Destin Beaches on October 3, 2103. An estimate was prepared outlining costs associated with the continued weekly trash removal. These costs included labor, benefits, equipment, trash disposal, and trash bags. The estimated costs were $2,704.97 weekly. Actual costs as of 11/10/2013 are $13,795.06 and these costs do not include beach raking. The costs are currently being incurred through the County Parks Budget. The Parks Division is requesting reimbursement from the Tourist Development Department for all costs incurred to date as outlined in attached documentation and totaling $13,795.06. Information concerning options for beach raking has been requested from vendors and is included for review. One option is to rent a factory refurbished Barber Surf Rake at a cost of $6,000 for the first month and $2,500 for each additional month. The $6,000 first month’s cost includes shipping to and from the Connecticut factory. The second option is to purchase a new Model 600HD surf Rake. The delivered cost is $51,200, which includes a two year all-inclusive warranty. OPTIONS: Approve/disapprove reimbursement to the Public Works Parks Division for costs incurred to date totaling $13,795.06, and Board direction on future beach cleanup operations. RECOMMENDATIONS: Staff requests Board authorization for reimbursement from the Tourist Development Department to the Parks Division for beach cleaning costs totaling $13,795.06 and direction as to future beach cleanup operations through February 2014. RECOMMENDED BY: Packet Pg. 185 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 186 Packet Pg. 187 Packet Pg. 188 Packet Pg. 189 Packet Pg. 190 Packet Pg. 191 Packet Pg. 192 Packet Pg. 193 Packet Pg. 194 Packet Pg. 195 Packet Pg. 196 Packet Pg. 197  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Cooperation Agreement with the Holt Volunteer Fire Department DEPARTMENT: Public Works BCC DISTRICT: 3 STATEMENT OF ISSUE: Requesting approval to enter into a Cooperation Agreement with the Holt Volunteer Fire Department for a portion of 2.98 acres of property for the construction of a new park in Holt. BACKGROUND: In August 2012, a letter from the Holt Volunteer Fire Department was received. The letter requested discussions to begin concerning the development of a recreational park/community center in Holt. The Fire Department owns 2.98 acres on the south side of Highway 90, east of Sumertime Lane. The Fire Department has agreed to have a portion of the property converted into a park with a community center while retaining a portion for a new Fire House at a later date. An agreement has been crafted which outlines the duties and responsibilities for both the Fire Department and the County. The proposal has been presented to the Parks Advisory Committee (PAC) with no objections. Funds have been budgeted in the FY14 Parks Budget for this particular project. To date, no plans have been developed or submitted for this project. If approved, the property will be surveyed and a proposed layout will be submitted to the PAC and Holt Volunteer Fire Department before any construction commences. OPTIONS: Approve/disapprove the Cooperation Agreement. RECOMMENDATIONS: Staff requests Board approval of the Cooperation Agreement with Holt Volunteer Fire Department and subsequent approval for the Chairman to sign the agreement. RECOMMENDED BY: Packet Pg. 198 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 199 Packet Pg. 200 Packet Pg. 201 Packet Pg. 202 Packet Pg. 203 Packet Pg. 204 Packet Pg. 205  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Sheriff's New Building - Shalimar DEPARTMENT: Facility Maintenance BCC DISTRICT: ALL STATEMENT OF ISSUE: Request for BCC direction regarding the construction of the new Sheriff's building in Shalimar. BACKGROUND: At the November 5, 2013, BCC meeting the Board directed that a new 10,000 + s.f. building be constructed at the Sheriff's Shalimar compound. Further direction is requested from the Board regarding the assignment of the project. The Board is reminded that delaying the completion of the new building results in an additional $10,500/month in lease costs for the Sheriff's Investigations Unit. OPTIONS: Listed below are options for this project: 1. Assigning the new building to Lord and Son as additional scope to their existing contract will likely result in a shorter project completion time than either bidding the project out as a new project or self performing it through Facilities Maintenance. 2. Self performing the project through Facilities Maintenance would likely result in double-digit cost savings for the project, but take longer to complete as FM has many other responsibilities that may cause staff to be pulled from the project for a time. 3. Bidding the project out will add 3-4 months to the likely project completion time line and there's no evidence to suggest that there would be any appreciable cost savings for doing it. 4. Lord and Son and FM could do a joint project where L&S would deliver the building shell complete and FM would self perform all MEP and interior finishes. This plan would have a lower total cost than completely outsourcing the project and have a shorter completion time line than completely self performing it. Note: Pricing for these options was unavailable prior to the agenda submission deadline, but shall be provided prior to the December 3rd BCC meeting. RECOMMENDATIONS: Request for staff direction regarding the construction of the new