Okaloosa County BOCC — December 3, 2013 (meeting #1182) — reading text

postings should be adjusted based on the results of the data collected. BACKGROUND: The Public Works Department routinely collects speed and volume data on various County roadways as a result of citizen requests, and annual monitoring to document traffic and population growth. Following the collection of data, staff frequently revisits speed limit postings for County roadways. In the case of Old Bethel Road, a collector road, the roadway is significant enough to bring the proposed changes to the attention of the Board prior to their implementation. It is standard engineering practice to set speed limits at or below (within 5 mph of) the 85th percentile speed on a roadway. Studies have shown that the 85th percentile speed reflects the maximum safe speed for a given roadway with 85 percent of drivers traveling at or below that speed generally without incident. It is often referred to as the natural speed limit for a roadway. If the road is posted with a speed limit that is outside of the 5mph window, drivers will revert to the 85th percentile natural speed for the roadway and substantial non-compliance with the posted speed will result. We believe that this is the case on portions of Old Bethel Road at this time. The attached exhibits reflect the existing and recommended changes to the speed limit postings. In addition, there will be advisory speed signs installed in curves or other hazard locations along the re- posted roadway. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Staff recommends approval of the reposting plan as proposed. Packet Pg. 122 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 123 Packet Pg. 124 Packet Pg. 125  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Contract Amendment with Florida Department of Corrections DEPARTMENT: Public Works BCC DISTRICT: All Statement of Issue: Approval of Contract Amendment for use of Inmate Services in County Parks. Background: In FY 2004, Okaloosa County entered into the first contract with Okaloosa Correctional Institution (OCI) to provide inmate labor to support the Parks Division. By contracting with OCI to provide a Corrections Officer, staff can utilize a prison inmate squad numbering up to five inmates, depending on availability, and provide additional labor at a low cost. These crews have been utilized throughout the County and they continue to provide additional manpower that has allowed the Parks Division to finish projects in a timely manner. The existing contract began on March 12, 2012 and ends March 11, 2015. The contract is in its final renewal year. This amendment will renew the existing contract from March 12, 2014 until March 11, 2015. Cost of the contract amendment is $57,497.00 which is slightly lower than last year's amount. Funds for the contract renewal were identified in the Parks FY 2014 budget. Options: Approve/disapprove Recommendations: Approve contract amendment #WS805 with the Florida Department of Corrections and authorize Chairman to sign contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 126 Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Misdemeanor Probation Services (JUD 05-14) DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Proposals were opened on October 25, 2013. Proposals were received from two (2) companies (see attached). The Board approved review committee met on November 22, 2013 and ranked the proposals as follows: #1 Judicial Probation Services #2 Corrective Solutions BACKGROUND: The contract works provides probation services and acts as a diversion tool to assist individuals out of incarceration and to assist the County and Court in collecting fines. The provider works with the probationer toward rehabilitation. There is no cost to the County. The contracted firm charges the probationer a fee. Some of the services provided are: 1. Initial intake and counseling 2. Supervision services 3. Testing 4. Rehabilitation services 5. Fine collection 6. Community service work OPTIONS: Award or Reject. RECOMMENDATION: Staffs recommendation is to enter into a three year contract with Judicial Probation Services with a one year optional renewal and authorize the Chairman to sign the contract. RECOMMENDED BY: Packet Pg. 133 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: Confirm Hiring of Tourist Development Director DEPARTMENT: Human Resources BCC DISTRICT: All STATEMENT OF ISSUE: Request confirmation of the County Administrator’s recommendation to hire Mr. Ed Schroeder as Tourist Development Director. BACKGROUND: The recruitment process for the Tourist Development Director included extensive advertising both nationally and locally, resulting in 89 applicants. In accordance with current HR Policy, the Board of County Commissioners appointed a screening committee to review all qualified employment applications, consisting of Kelly Windes, Okaloosa County Commissioner; Ernie Padgett, County Administrator; Kay Godwin, Human Resources Director; Susan Shaw, University of West Florida Emerald Coast; and Joe Guidry, Ramada Plaza/Destin West RV. Upon review, the committee selected ten candidates, including two internal candidates, for telephone interviews. Of those, the committee selected four candidates for personal interviews held on November 19, 2013. In addition, the public, members of the Tourist Development Council, employees, and tourism stakeholders were invited to attend an evening “meet and greet” with the candidates at the Emerald Coast Convention Center later that evening. The screening committee chose Mr. Ed Schroeder as the top candidate. County Administrator Ernie Padgett agreed and remarked, “The committee process works.” Mr. Schroeder was employed by Visit Pensacola from December 1999 to August 2011 as Director, Pensacola Bay Area Convention & Visitors Bureau, and VP, Tourism Development, Pensacola Chamber of Commerce. Mr. Schroeder served previously as Director, Jekyll Island Georgia Convention & Visitors Bureau from 1996 to 1999. Prior, Mr. Schroeder served as Director of Sales, Macon Georgia Convention & Visitors Bureau from 1993 to 1996; and Director of Sales, Columbus Georgia Convention & Visitors Bureau from 1988 to 1992. Mr. Schroeder holds a Bachelor’s Degree in Business Administration from Columbus State University (Georgia), and served in the U.S. Army from 1977 to 1982, being honorably discharged at the rank of Captain. A copy of Mr. Schroeder’s resume is attached. (Note: Salary negotiations were not complete as of the deadline for this agenda request.) OPTIONS: Approve/Disapprove RECOMMENDATIONS: Confirm the County Administrator’s recommendation to hire Mr. Ed Schroeder as Tourist Development Director, subject to satisfactory completion of all pre- employment background requirements. Packet Pg. 139 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 140 Packet Pg. 141 Packet Pg. 142  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: TriTech Software Support and Maintenance DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: To maintain software support and maintenance for Computer Aided Dispatch (CAD) for County Warning Point Dispatch. BACKGROUND: Currently, the County Warning Point utilizes TriTech, formerly VisionAIR, computer software for call entry and dispatch functions. The CAD software application is utilized to initiate public safety calls for service, dispatching and maintaining statuses for all emergency incidents involving Emergency Medical Services, Animal Services, and for 17 Fire Districts dispatched by the County Warning Point. The current on-file contract was approved in August 2000 with VisionAIR. TriTech acquired VisionAIR in 2011 and this updated software support agreement reflects the name change and maintenance terms. The cost for the software support and maintenance for FY14 is $35,551.32. The software support cost is split 50/50 between budgeted general revenue and 911 funds. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the Software Support Agreement. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 143  ZtE't 31 CONTRACT & LEASE INTERNAL COORDINATION SHEET Risk Management Reviev, fi Date L4g:ror g - EM Folôwtng Okaloosa County approvci & Grants Conhacts Docurient has been receried Date: Cprifrats &Grarts Mnager. Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160 Packet Pg. 161 Packet Pg. 162 Packet Pg. 163 Packet Pg. 164 Packet Pg. 165  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Future Water Supply Planning Update DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Staff is providing an overall update to the Board on future water supply planning efforts. OCWS is requesting approval from by the Board to move forward with the Shoal River Buffer Land Acquisition with grant funding that has been obtained. BACKGROUND: See attached files: "OCWS Future Water Supply Update" - explains the need, background/history, and next steps. "OCWS Future Water Supply Plan (Map)" -