Okaloosa County BOCC — December 3, 2013 (meeting #1182) — reading text

Agenda Okaloosa County Board of Commissioners Tuesday, December 3, 2013– 8:30 AM Crestview Courthouse I. Employee Awards II. Public Information Update 1. Public Information Officer PowerPoint III. County Administrator's Update IV. Commissioner's Minute V. Public Comments Related to Current Agenda VI. Consent Agenda 1. Request approval to award the bid for Plew Pump Station Package Rehabilitation to Wilo USA, they being the lowest bidder meeting specifications. Bid Amount $217,340.00 2. Request approval of final payment in the amount of $4,230.00 to Electric Motor Repair for repair services on motors & pumps for water wells, pump stations and treatment plants 3. Request approval of the re-appointment of Joe A. Rector, Jr. to the Plumbing Competency Board 4. Request approval of the Final Plat for Marina Landing Bungalows Phase III 5. Request approval to transfer $2,495 from general fund reserve to Growth Management Department rental budget for space in the Water and Sewer Building 6. Request approval of and authorize the Chairman to execute the Library Cooperative Interlocal Agreement 7. Request approval to submit and authorize the Chairman to execute the required Notice of Intent for the National Pollutant Elimination System Phase II Permit 8. Request approval of the appointment of Damian Curtis to the Construction Competency Board Revised: 11/26/2013 2:59 PM Page 1 of 3 Regular Meeting (North) Agenda December 3, 2013 9. Request approval to award the bid for Underground Electrical Manhole Rehabilitation to Bill Smith Electric, they being the lowest bidder meeting specifications. Bid Amount $201,207.00 10. Request approval of FY 2014 Budget Resolutions and Budget Transfer 11. Request Board approval to sell surplus vehicles and equipment at auction 12. Request approval to move forward with the sale of Surplus Equipment at auction in December 2013 13. Request approval of payment of outstanding Airgas invoices totaling $6382.16. District: All 14. Request approval of and authorize the Chairman to execute Change Order # 1 to Contract # C13-2006-WS with Gulf Coast Underground for manhole rehabilitation services. District: All 15. Request approval to adjust the speed limit postings on Old Bethel Road. District: 1 16. Request approval of and authorize the Chairman to execute a contract amendment with the Florida Department of Corrections for the use of inmate labor for the Parks Department. District: All VII. Department Business A. Richard Brannon/Purchasing 1. Request approval to award a contract for Misdemeanor Probation Services to Judicial Probation Services. District: All B. Kay Godwin/Human Resources 1. Request confirmation of County Administrator's recommendation to hire Tourist Development Director. District: All C. Dino Villani/Public Safety 1. Request approval of and authorize the Chairman to execute a Software Support Agreement with TriTech Software Systems for maintenance & support for Computer Aided Dispatch for County Warning Point D. Jeff Littrell/Water & Sewer Okaloosa County Board of Commissioners Page 2 Printed 11/26/2013 Regular Meeting (North) Agenda December 3, 2013 1. Provide update on future water supply planning and request approval to move forward with the Shoal River Buffer Land Acquisition with grant funding. E. John Hofstad/Public Works 1. Request a correction to the record on Board action relating to amendments 1 and 2 to Contract# C14-2099-PW. District: All 2. Request approval of reimbursement of costs incurred to date, and staff direction concerning continued beach cleaning operations by the Parks Division until February 2014. District: 2 & 5 3. Request approval of and authorize the Chairman to execute a Cooperation Agreement with the Holt Volunteer Fire Department for a new park in the Holt area. District: 3 F. Donald Turner/Facility Maintenance 1. Request staff direction regarding construction of the new Sheriff's building in Shalimar. District: All VIII. New Business 1. Request Board selection of Chairman and Vice Chairman for 2014 IX. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 3 Printed 11/26/2013  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Kathy Newby, Public Information Officer SUBJECT: Public Information Officer Presentation The Public Information Officer's PowerPoint presentation is attached. Packet Pg. 4 www.okaloosafl.com Please silence all personal cell phones for Board of County Commission Meeting. All visitors must speak into microphone for live broadcast & give name & address. Packet Pg. 5 Public Works Okaloosa County's Bridge Crews are have recently completed the replacement of the Reeves Road bridge in the Baker area. The bridge was converted from laminate timber construction to a pre-cast concrete/steel. The project was funded with gas taxes as part of the County’s Capital Improvement Program (CIP) budget. Packet Pg. 6 Packet Pg. 7  A Land Remembered L-R: Director Patricia Gould, FWB Library, Patrick Smith Jr. (author’s son) and OCPLC Coordinator Vicky Stever at book premier. Packet Pg. 8 VIVA Florida giveaways & book signing books for the public at the event. Packet Pg. 9 YULE OF YESTERYEAR A TRADITIONAL CHRISTMAS FESTIVAL Saturday, December 14, 10 AM - 5 PM Heritage Museum of Northwest Florida 115 Westview Avenue, Valparaiso (850) 678-2615 VIVA Florida 500 Okaloosa County Time Capsule Sealing Ceremony 1:00 PM Packet Pg. 10  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award of Bid for Plew Pump Station Package Rehabilitation DEPARTMENT: Purchasing BCC DISTRICT: 2 STATEMENT OF ISSUE: Bids were opened on October 30, 2013. Bids were received from four (4) companies (see attached). The low bidder meeting specifications is Wilo USA, LLC (Thomasville, GA) in the amount of $217,340.00 (base bid plus alternative # 1). BACKGROUND: OCWS has a contract with Eglin Air Force Base to construct facilities that will result in the closure of four out-of-date wastewater treatment plants and allow for the diversion of flow to the County’s State of the art Arbennie Pritchett Water Reclamation Facility. OCWS forces will be constructing a new sewer pump station at the site of the existing Eglin AFB Plew treatment plant. The plew pump station is the second to be constructed. Funding is in the FY 14 budget and is 100% reimbursed by Eglin AFB. OPTIONS: Award or Reject. RECOMMENDATION: Staff recommends awarding to Wilo USA, LLC, they being the low bidder meeting specifications in the amount of $217,340.00 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 11 Packet Pg. 12 Packet Pg. 13 Packet Pg. 14  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Final Payment - Electric Motor Repair Service DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: OCWS Staff requests BCC approval of a final payment, in the amount of $4,230.00 to Electric Motor Repair Service on contract C09-1695-WS. BACKGROUND: OCWS entered into an agreement with Electric Motor Repair Service in 2008.This contract was to provide repair services for electric motors and pumps serving pump stations, water wells and treatment plants. The original contract term and all available renewals expired at the end of FY2013. The final payment on this contract is now due. Approval is requested for payment of the final three outstanding invoices for FY2013 totaling $4,230.00. Copies of the three final invoices and the contract payment approval form are attached. Please note that Invoice #12414 and Invoice #12455 are for recondition of 50 HP Hollowshaft Motors from the Newcastle stormwater retention pond (one on each invoice for a total of two motors). The charges for those two invoices will be paid with funds from the Public Works department, as this facility is not an OCWS facility. Moving forward into the future, because the old contract had expired and run out of authorized renewals, staff put this service out to bid. Electric Motor Repair was the lowest responsive and responsible bidder meeting all of the qualifications and specifications. On August 20, 2013, the BCC approved the bid award to Electric Motor Repair. Because the commodity was bid out and there are new prices, there is now a new contract with Electric Motor Repair. Now that the final service has been completed for FY2013, final payment is now due on the previous contract. OPTIONS: Approve or deny the final payment for Electric Motor Repair. RECOMMENDATIONS: Staff recommends BCC approval of final payment in the amount of $4,230.00 to Electric Motor Repair Service on contract C09-1695-WS. RECOMMENDED BY: Packet Pg. 15 APPROVED BY: