Fort Walton Beach Council agenda — 12-12-06 ‎(regular)‎ — reading text

I IXISnNG 5' SlDI!WAUC: EARMI!NT POR AND UTJUTIES 0." BIt, 2& 84 PG.2& 06 I I INDIANOLA ON THE WATER CONDOMINIUMS Jut i i o o QI 4S' 4:r w S 00" ADDITIONAL eASl!MI!NT POR SIDEWALl(AND UTILITIES Y5~ of flt>> J, Wa.lt& n, JJ ~ : z 5)~ ADOI11ONAL SIDEWAlK EASEMENT m INDIANOLA ON THE WA"fER SCALE' l' = 20' MG\, v:\! 2--.. wwG EXHIBIT A- 2  CITY COUNCIL MEETING December 12, 2006 Consent Agenda Consideration of request to award Bid 07- 104 Sound Park Improvements to the lowest responsive, responsible base bidder, Orange Contractors, in the amount of $ 190, 300. 30 Parks & Recreation Director) Council Action 1 st 2nd Vote: Agenda Item Number: CA- 5  CITY OF FORT W ALTON BEACH MEMORANDUM DATE: December 5, 2006 TO: Joyce Shanahan, Gty Manager FROM: Jeff Peters, Parks & Recreation Director SUBJECf: REQUEST TO AWARD BID #07- 104 - SOUND PARK IMPROVEMENTS BACKGROUND On January 29, 2003 the Florida Communities Trust (Fer)closed on the Fischer property, which has been referred to as " Miracle Strip Park on the Sound". The property was purchased to develop a sound side park, initiated by the Fort Walton Beach Beautification Committee. The total estimated cost for the purchase of the property totaled $ 1, 822, 945. FCf funded $ 1,797, 945, which left a match of $25, 000 for the Gty of Fort Walton Beach. The Gty of Fort Walton Beach received a Grant Agreement on September 23, 2003 from the Florida Recreational Development Assistance Program (FRDAP) to develop the Sound Property. The total projected cost for the development of the property was $ 369,700, with $184, 850 in grant funds and $ 184, 950 Gty match. DISCUSSION The Purchasing Department solicited bids from twenty one ( 21) construction firms with five 5) responsive bids submitted. The bids submitted included a base bid with stamped concrete for the 10' wide perimeter walkway and the 6' wide interior walkways. Alternate bids were submitted to include wooden walkways in lieu of the concrete walkways. Items in the Sound Park improvement bids include: Removal of existing seawall ( Approx. 200 LF) Remove existing pier and pilings Rip Rap ( In front of new seawall) Fishing Pier/ Dock (Approx. 1, 000 sq. ft) 10' Wide Perimeter Concrete Walkway Gravel Parking Area (Approx. 3, 400 sq. ft) Crosswalk/Signage/ Bike Rack 6' Wide Interior Concrete Walkway Site Grading & Stonnwater Retention Pond Silt Fencing Staff recommends the base bid,which includes stamped concrete for the walkways, be awarded to the lowest responsive, responsible bidder, Orange Contractors in the amount of $190,300. 30 for the s Cp.,# construction of Sound Park and authorization for the City Manager to approve change orders of a not to exceed amount of $20,000. Staff has determined that concrete walkways will better suit Sound Park due to maintenance issues. An original site plan included wooden walkways instead of concrete walkways. Staff submitted Master Site Plan changes in March, 2006, to Florida Community Trust (FCI)to include concrete walkways and received approval in April, 2006. If approved, funding is available in Capital Projects Fund account # 310- 8097- 572- 6997. RECOMMENDATION: Staff requests authorization to award Bid # 07- 104 Sound Park improvements to the lowest and responsive, responsible base bidder, Orange Contractors, at the base bid amount of $190, 300.30 authorization for the City Manager to approve change orders of a not to exceed amount of $20,000. REPORT PREPARED BY: Iz-' 7- 0k:, J~ Date C\ Date 1). - 5 .()~ REVIEWED AND CONCUR: J C SUMMARY: In accordance with Volume 2, Chapter 4, Section 4. 01, Paragraph 4. 01.025, FoIt Walton Beach Code of Ordinances, request authorization to award Bid # 07- 104 Sound Park improvements to the lowest bidder, Orange Contractors, in the amount of $190, 300.30 and responsive, responsible authorization for the Gty Manager to approve change orders of a not to exceed amount of $20, 000. FIN A N C I A L D A T A 1. DEPARTMENT: Parks and Recreation Department 2. DIVISION: Administration 3. FUND: Sound Park 4. ACCOUNT #: 310- 5097- 572- 6997 5. ACCT. DESCRIPTION: CIP # 5097 6. FY BUDGET: 2006- 07 7. AMOUNT BUDGETED: $ 247, 576 8. GRANT FUNDS: YES XX NO_ AMOUNT $ 184, 850 9. FUND TRANSFER: YES NO_ AMOUNT 10. FROM ACCT: 11. TO ACCT: 12. REASON FUNDS AVAILABLE FOR TRANSFER: 13. PRICE ANALYSIS: X_ ADD' L MAT ATTACHED__ FDR____ NONE____ BID I T E M D A T A 14. Description: Sound Park 15. SUPPLEMENTAL MATERIAL: ATTACHED_~_ ADD' L MAT FDR___ 16. # BID INVITATIONS SENT: 21 17. # BIDS RECEIVED: 5 18. # RESPONSIVE BIDS: 5 19. RECOMMENDED VENDOR: Orange Contractors 20. BID AWARD AMOUNT: $ 190, 300. 30 21. COMMENTS: See staff report 22. ESTIMATED QUANTITY TO BE PURCHASED: N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: YES_~_ ADD' L MAT FDR_ NO____ 25. TERM OF CONTRACT: Completion of services. 26. BID PRICE VALID FOR TERM OF CONTRACT: NO YES__~_ 27 _ WARRANTY PERIOD: One year- labor and manufacturer standard on materials. 28. DELIVERY TIME: 120 days 29. STATE CONTRACT: YES NO__~_  City of Fort Walton Beach MEMORANDUM DATE: November 22, 2006 TO: Jeff Peters, Parks & Recreation Director Michael Beedie, Utilities Operation Manager FROM: Michael C. Tatum ~ Purchasing Director SUBJECT: Construction of The Sound Property Improvements Bid # 07- 104 The referenced bid tabulation is forwarded for your review, in accordance with Vol 2, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Code of Ordinances and the Purchasing Policies and Procedures. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 21 17. Number of Bids Received 5 18. Number of Responsive Bids 5 24. Tabulation Attached Yes 30. State Contract No MCT/ mhj  riJa Fl({J) C({ J)JmUrJr1LlUJJtJlities Trust April 20, 2006 Jeff Peters, Director Parks and Recreation Department City of Fort Walton Beach 132 Jet Drive Fort Walton Beach, Florida 32548 Subject: Revised Management Plan Miracle Strip Park on th~ Souni! FCT Project No. 00- 067- P10 Dear Mr. Peters: Thank you for emailletter of March 10, 2006, requesting approval to revise the approved management plan for the Miracle Strip Park on the Sound. We have reviewed the proposed changes and found them consistent with the original