Fort Walton Beach Resolution — 01-11 - Adopt Comp Emergency Plan — reading text

Staffs the " AdministrationIFinance" section chief position. ESF support duties include ESF # 5: Information and Planning and ESF # 7: Resource Support. Establishes and maintains a single cost center system whereby emergency/ disaster costs are identified and accumulated for state and federal reimbursements. Establishes and maintains a system to meet finance, payroll and other payment obligations during emergency/ disasters. Assists City Departments with expediting emergency purchasing procedures and maintaining records. Process orders and facilitates emergency purchases. Facilitates emergency contracting of goods and services. Provides for security and protection of records and equipment. Coordinates financial relief efforts with County, State and Federal agencies. Coordinates reimbursement efforts with County, State and Federal agencies. 10. Fire Department EOC Duties: Member of the " PolicylExecutive Group." May serve as the " Incident Manager." May serve as the " Operations Section Chief" May serve as " Safety Officer." Staffs the " Fire Branch" in the Operations Section. May serve as the " Plans Section Chief" Lead agency for ESF #4: Fire fighting, ESF # 8: Health and Medical, ESF # 9: Hazardous Materials, and ESF # 10: Hazardous Materials. ESF support duties include ESF # 1: Transportation, ESF # 5: Information and Planning, ESF # 6: Mass Care and Damage Assessment. Provides fire, search, rescue, recovery, emergency medical and hazardous materials response services. Assists with transportation damage assessment, information, planning and mass care. Assists with evacuation operations. 7- 5 14. Community Development Services EOC Duties: Staffs the " Damage Assessment Unit" in the Plans Section. ESF support duties includes ESF # 3: Public Utilities and Damage Assessment. Survey construction sites for control of debris hazards Provide for protection of records and equipment. Provide personnel for damage assessment teams. Provides damage assessments, e. g. determines the geographical and monetary extent of damage to public and private property. Make available building plans and records. Directorto serve as City' s Disaster Assistance Coordinator. During the recovery phase, provides land use and policy planning services. Assists with establishing City of Fort Walton Beach mitigation programs. 15. Police Department EOC Duties: Member of the " PolicylExecutive Group." May serve as the " Incident Manager. " May serve as the " Operations Section Chief" Staffs the " Police Branch" in the Operations Section. May serve as the " Plans Section Chief" Lead agency for ESF # 16: Law Enforcement and Security. ESF support duties include ESF # 1: Transportation, ESF # 5: Information and Planning, ESF # 6: Mass Care, ESF # 10: Hazardous Materials, and ESF # 11: Water. Activate secondary EOC if required. Provides security for City facilities, & evacuated areas. Coordinates all law enforcement activities in the affected area( s) to include: maintenance of law and order; crowd control; traffic control; curfew enforcement. Orders and conducts evacuations when necessary to save lives and property. Provides support to emergency response activities to include: rescue operations; damage assessment; mobile units for public address warning. Advises Mayor and Emergency Operations Center (EOC) Policy Group on need for curfews, area closures, and other considerations. 16. Public Utilities Group ( includes; Public Works Department,) The Branch Chiefs position will normally be staffed by the department deciding to activate the EOC to support their emergency response activities, i. e. Public Works Director for Sink: hole in major feeder road. EOC Duties: Member of the " PolicylExecutive Group." 7- 7  May serve as the " Incident Manager. " May serve as the " Operations Section Chief" Staffs the " Public Utilities Group Branch" in the Operations Section. May serve as the " Plans Section Chief" Lead agency for ESFs # 1: Transportation, ESF # 3: Public Utilities and ESF # 11: Water, and assists in Damage Assessment. ESF support duties include ESF # 5: Information and Planning, ESF # 7: Resource 9: Hazardous Materials, and ESF # 12: Energy. ESF # Support,. Responsible for the continued operations and restoration of operations of the water and sewer facilities. Responsible for the continued/resumption of trash and garbage collection throughout the City. Responsible for debris clearance, restoration of facilities and areas as needed, and maintenance of City streets and signage. Assign personnel for participation in Damage Assessment Teams (DATS) to determine extent of damage !Tom a disaster. Teams should have the following objectives: Determination of residential damage. Determination of public damage. Determination of business damage. Complete all damage assessment forms and submit them to the Okaloosa County Emergency Management through the EOC Damage Assessment Unit. 17. Recreation Department 6: Mass Care, ESF # 7: Resource Support, and ESF support duties include ESF # ESF # 15: Human Resources and Donations. Responsible for the security and protection of City parks and recreational facIlities. Provides assistance with debris clearance and recovery. 18. Golf Course Responsible for the security and protection of the City golf courses. D. Specific Responsibilities - Other 1. Radio Amateur Civil Emergency Service ( RACES). Assists with Emergency Operations Center (EOC) communications. Assists with damage assessment. 7- 8  Chapter 8 FINANCIAL MANAGEMENT A. GENERAL During and after emergency / disaster events normal fiscal and administrative functions and regulations may need to be temporarily modified or suspended in order to support emergency operations in a timely manner. Additionally, if certain emergency costs can be documented, certain reimbursements from state and federal sources may be possible. B. POLICIES 1. All departments will make every effort possible to assure the safety of cash, checks, accounts receivable, and assist in the protection of other valuable documents! records. All departments will make every effort to use and complete the forms provided by the Finance Department. Directions are included with the forms ( see " Administrative / Finance Annex" in the EOC manual, published separately). 2. Departments will designate personnel to be responsible for documentation of disaster operations and expenditures. Emergency expenditures will be incurred in accordance with F ort Walton Beach emergency purchasing procedures. 3. During the emergency operations, nonessential administrative activities may be suspended, and personnel not assigned to essential duties may be assigned to other departments to provide emergency support. 4. Each department will keep an updated inventory of its personnel, facilities, and equipment resources as part of their policies, procedures, and instructions ( PPI). C. ADMINISTRATION 1. During an emergency or disaster, administrative procedures may have to be suspended, relaxed, or made optional in the interest of protecting life or in property. Departments are authorized to take necessary and prudent actions response to disaster emergency incidents. Fire and Police officers have independent authority to react to emergencies. 2. Normal procedures that do not interfere with timely accomplishment of emergency tasks will continue to be used. Those emergency administrative procedures that depart from " business- as- usual" will be described in detail in department emergency and disaster policies, procedures, and instructions ( PPI). 8- 1  3. Departments are responsible for keeping records of the name, arrival time, duration of utilization, departure time and other information relative to the service of emergency workers, as well as documentation of the injuries, lost or damaged equipment, and any extraordinary costs. D. FISCAL 1. Purchasing personnel shall facilitate the acquisition of all supplies, equipment, and services necessary to support the emergency response actions of Fort Walton Beach departments. 2. When circumstances dictate, emergency response field personnel may be given purchasingauthority after coordination with the Purchasing Officer. A record of all purchases shall be reported to the Purchasing Department within 48 hours. A complete and accurate record of all purchases, a complete record of all properties commandeered to save lives and property, and an inventory of all supplies and equipment purchased in support of the emergency response shall be maintained. 3. Though certain formal procedures may be waived, this in no way lessens the requirement for sound financial management and accountability. Departments will identify personnel to be responsible for documentation of disaster costs and use existing administrative methods to keep accurate records separating disaster operational expenditures trom day- to- day expenditures. Documentation will include logs, formal records, and file copies of all expenditures, receipts, and personnel time sheets. 4. A separate Emergency Operations Center ( EOC) " Finance Section" may be formed to handle the monetary financial functions during large and emergencies, disasters. See the Fort Walton Beach EOC Manual for details. 5. Fort Walton Beach may qualify for reimbursement of certain emergency costs trom state, federal disaster recovery programs. Fort Walton Beach may also collect damages from its insurance carriers. Successful documentation of expenditures will maximize the reimbursements and assistance that Fort Walton Beach and its citizens will receive. All Fort