Fort Walton Beach Resolution — 01-11 - Adopt Comp Emergency Plan — reading text

Disaster Recovery Centers DRCs). Monitoring of post disaster conditions. Coordinate requests for state and federal disaster assistance programs. 6- 19  Chapter 7 RESPONSIBiliTIES A. General Preparedness Responsibilities ( All Fort Walton Beach Departments), the following common responsibilities are assigned to each department listed in this plan. 1. Create an emergency management organization within their department and develop policy, procedure, and instructions ( PPI) or standard operating procedures ( SOP) in accordance with the provisions of this plan. Preparation activities include: Establish departmental and individual responsibilities ( as indicated in this plan); identify emergency tasks. Work with other city departments to enhance cooperation and coordination, and eliminate redundancy. Departments having shared should responsibilities work to complement each other. Establish education and training programs so that each division, section, and employee will know exactly where, when and how to respond to emergencies. Develop site specific plans for department facilities as necessary. Ensure that employee job descriptions reflect their emergency duties. Train staff and volunteer personnel to perform emergency duties, tasks. Identify, categorize and inventory all available departmental resources. Develop procedures for mobilizing and employing additional resources. Ensure communication capabilities with the EOC. Fill positions in the emergency organization as requested by the EOC Incident Manager or the EOC Logistics Section Chief, acting in accordance with this plan. Prepare to provide internal logistical support to department operations during the initial emergency response phase. 7- 1 B. General Response Responsibilities ( All Fort Walton Beach Departments), the following common responsibilities are assigned to each department listed in this plan. Upon receipt of an alert or warning, initiate notification actions to alert employees and volunteer staff assigned response duties. As appropriate: Suspend or curtail normal business activities. Recall essential off-duty employees. Send non- critical employees home. Evacuate departmental facilities. As requested, augment the EOC's effort to warn the public through use of vehicles equipped with public address systems, sirens, employees going from door to door, etc. Keep the EOC informed of field activities, and maintain a communications link to the EOC. Activate a control center to support and facilitate department response activities, maintain events log, and report information to the EOC. Report damages and status of critical facilities to the EOC. If appropriate or requested, send a representative to the EOC. Ensure staff members tasked to work in the EOC has the authority to commit resources and set policies. Coordinate with the EOC to establish protocols for interfacing with county, state, and federal responders. Coordinate with the EOC Information Officer before releasing information to the media. Submit reports to the EOC detailing departmental emergency expenditures and obligations. c. Specific Responsibilities by Department 1. Public Information Officer Lead Agency for ESF # 14: Public Information. 7- 2  EOC Duties: Staffs the " Information Officer" position. ESF support duties include ESF # 5: Information and Planning. Establishes and maintains a public information center within the Emergency Operations Center (EOC). Interfaces with media. Disseminates public policy statements to the media and through departmental public information officers. Disseminates emergency information and instructions to the general public. Coordinates rumor control activities with the Emergency Management Director. City Public Information Officer will coordinate with County EOC Public Information Officer to ensure a unified message. 2. Finance Director Provide support to the Finance Department and the Disaster Assistance Coordinator for financial recovery efforts with FEMA and other governmental agencIes. 3. City Manager Provides overall direction and control. Orders the activation of the City EOC. Insures participation of all necessary city departments. Recommends to Mayor to declare the city a disaster area and requests state and federal assistance. Issues emergency rules and proclamations that have the force of law during the proclaimed emergency period. Provides briefings to the City Council during periods of localized disasters. Provides briefings to the City Council during threat, actual incident and clean- up segments of a widespread disaster. Chairs the EOC " PolicylExecutive Group." Lead agency for ESF # 5: Information and Planning, ESF # 13: Military Support, and ESF # 14: Public Information. ESF support duties include ESF # 5: Information and Planning, ESF # 7: Resource Support, ESF # 13: Military Support, and ESF # 14: Public Information. Advisor to Mayor during emergencies/disasters. Ensures that the city continues to function administratively. 4. City Council and Mayor Provide for the continuance of effective and orderly governmental control required for emergency operations in the event of an impending actual disaster. Make emergency policy decisions and issue necessary proclamations and executive orders related to an in- progress emergency operation. In coordination and cooperation with Okaloosa County Division of Emergency Management, direct and compel, when necessary, the timely evacuation of 7- 3  Authorize agreements with the County, State and Federal Disaster Relief agencies, as required. 5. City Attorney Member of the EOC " PolicylExecutive Group." ESF support duties includes ESF # 5: Information and Planning. Advise the City Manager, Mayor or his/her designee and the City Council on legal options for emergency operations. I Prepares Emergency Proclamations for the Mayor. Prepare emergency ordinances, resolutions and executive orders. Reviews emergency proclamations, agreements, contracts, and disaster related documents. Advise the Emergency Management Director. Provide legal advice, assistance as required to City Departments. 6. City Clerk. Provide for the security and protection of city records and equipment.. ESF support duties includes ESF # 5: Information and Planning. 7. County, Okaloosa Provide support for Fort Walton Beach. 8. Emergency Management Director Member of the EOC " PolicylExecutive Group." Staffs the EOC " Emergency Management DirectorL/ iaison Officer" position. ESF support duties include ESF # 5: Information and Planning, ESF # 7: Resource Support,.ESF # 13: Military Support, and ESF # 14: Public Information. Recommends a declaration of emergency pursuant to the City Code and State Statutes. Informs the City Manager, Mayor and the City Council of the reasons for the status of events requiring the declaration. Coordinates requests for emergency assistance. Plans, develops, maintains an emergency operations control center to include equipment, manning, and operational procedures necessary for the management and control of emergency conditions. Develops and maintains the City of Fort Walton Beach Comprehensive Emergency Management Plan ( CEMP). Provides coordination among local, state, federal, private and volunteer organizations. Provides emergency preparedness information. Provides information on hazard mitigation. 7-4 9. Finance DepartmentJPurchasing Department EOC Duties: Member of the " PolicylExecutive Group." Staffs the " AdministrationlFinance" section chief position. ESF support duties include ESF # 5: Information and Planning and ESF # 7: Resource Support, Establishes and maintains a single cost center system whereby emergency/ disaster costs are identified and accumulated for state and federal reimbursements. Establishes and maintains a system to meet finance, payroll and other payment obligations during emergency/ disasters. Assists City Departments with expediting emergency purchasing procedures and maintaining records. Process orders and facilitates emergency purchases. Facilitates emergency contracting of goods and services. Provides for security and protection of records and equipment. Coordinates financial relief efforts with County, State and Federal agencies. Coordinates reimbursement efforts with County, State and Federal agencies. 10. Fire Department EOC Duties: Member ofthe "PolicylExecutive Group." May serve as the " Incident Manager. " May serve as the " Operations Section Chief." May serve as " Safety Officer." Staffs the " Fire Branch" in the Operations Section. May serve as the " Plans Section Chief." Lead agency for ESF #4: Fire fighting, ESF # 8: Health and Medical, ESF # 9: Hazardous Materials, and ESF # 10: Hazardous Materials. ESF support duties include ESF # 1: Transportation, ESF # 5: Information and Planning, ESF # 6: Mass Care and Damage Assessment. Provides fire, search, rescue, recovery, emergency medical and hazardous materials response services. Assists with transportation damage assessment, information, planning and mass care. Assists with evacuation operations. 11. Fleet Management 7- 5 9. Finance DepartmentJPurchasing Department EOC Duties: Member of the " PolicylExecutive Group."