Fort Walton Beach Council minutes — 08-14-2000 Special — reading text

5 A special meeting of the City Council of Fort Walton Beach, Florida, was held on Monday, August 14, 2000 at 5: 30 rn.in the Council Chambers at City Hall, with the following members present: p. I Mayor Glenda Glover Councilmen: Clay Carnathan, Janet Baggett, Jim Dowling, Jim Tucker, Dean Covey, Chuck Kelley, Margie Collins Also Present: Reid Silverboard, City Manager; Helen Spencer, City Clerk; Joyce Shanahan, Finance Director; Department Directors; media f.__ The Mayor called the meeting to order for the purpose of reviewing and discussing the proposed 2000/ 01 budget. Discussion ensued on the methodology to follow for the review of the proposed budget. Consensus was unless there is a motion on specific line item changes, it will be assumed there is a consensus of Council on the budget items listed. Council will work each evening until the decision is made to adjourn for the evening. l.~ The City Manager stated the outside agencies requesting funding and the City Attorney requesting a rate increase will give their presentations on Wednesday, August 16, 2000 at 5: 30 p.rn. The Historic Sites Board request and the Capital Improvement Project for street calming on Country Club A venue are scheduled to be discussed tonight. j ".~ ,,'..,'. The City Manager reviewed the assumptions impacting the budget. Discussion included the general salary adjustment for personnel of 25% effective October 1st and a step increase on their anniversary date, cost of the budget was predicated on cost of living inflation factor of 27% with an overall increase in the budget of 2.64 %, increase in fuel expenses, an increase in retirement contribution due to an past investment performance of the fund, and an anticipated increase in medical insurance. Debra Self, Vice-Chairman $ 00.00 for training of City work Historic Sites Board, presented their request for 5 crews so they could be made aware of historical artifact they may encounter in their work, and $ 1, 653.50 to print 30,000 brochures with information on historical significant artifacts that could be mailed to residents and made available when permits are issued. The total amount of the request is $2, 153. 50. I It was pointed out the cost of design included in the price may not allow for 30,000 brochures. suggested the Board avenues available. bring it to Council. investigate all avenues of funding. Ms. Self said the Board would help with the design and wording of the brochure then It was Ms. Self stated she did not know of any other Mr. Covey moved to approve the Historic Sites and Structures Advisory Board request to place in the FY own1 Budget funds not to exceed $ 2,154.50 to cover the cost of training City crews and to produce information brochures on historical significant artifacts. Mrs.Collins seconded motion and it carried by a vote of 6 to 1 with Carnathan, Baggett, Dowling,Tucker, Covey, and Collins in favor and Kelley opposed. 6 14- 00 8- OUNTRY CLUB AVENm1 The City Manager reported there have been requests for a number of years from residents for some type of traffic calming because they are concerned about the traffic on Country Club Avenue. He reported staff developed a proto type trafficc-alming program for Country Club. Billy Walker, 635 Country Club Avenue, described the traffic problem with speeders and the concern about the safety of the children. He stated he would prefer the street be dosed; second, speed bumps be put in; or third, medians as the City Manager proposed. Discussion was held on the features of the proposed traffic-calming program for Country Club. Device " a" entrance feature - decreases turn radius onto Country Club. Device " b" median feature - cars must reduce speed to move around median, vegetation limits sight distance. Device tic" median feature - cars must reduce speed to move around median, vegetation limits sign distance. Device lid" raised crosswalk - vehicles must reduce speed to pass over raised crosswalk. Device " e" entrance feature - cars must reduce speed to move around median, vegetation limits sight distance. The City Manager stated before the project is started staff would meet with the immediate affected property owners to get their opinions and objections. He noted speed bumps are a liability issue for the City but they are proposing a speed hump at Club Place. It was mentioned in developing the program with the residents that sidewalks also be addressed. Robb Klug, 607 Country Club A venue, commented traffic has been a problem and suggested the residents of Country Club be offered an opportunity to review the plan. The City Manager pointed out the project is budgeted as a Capital Improvement item. Council made no changes to the proposed CIP. IDw.~ Council began review of the Departmental budgets under the General Fund. i._ 1tOJ!IlI Council made no changes to the proposed budget. tpuBu~ WQ_."~ IN6IUN<j; Review included the reclassification of the Engineering Technician to Engineering Analyst with an increase in one pay grade, and the reclassification of Sr. Technician to CAD Manager with an increase in one pay grade, and the purchase of survey equipment. Council made no changes to the proposed budget. c.........!........~ Review included the program to monitor tire cores, and the purchase of computer hardware. Council made no changes to the proposed budget. 1nJI~""..! of!_". J~_~ Council made no changes to the proposed budget. PUBLIC WORKS - STREETs! Review included the wheel loader lease. Staff advised that the 2nd year lease payment of $21, 514 would be removed from the budget because it was purchased instead of leased. Council made no changes to the proposed budget.  8-14-00 7 Review included the reclassification of the Cemetery Sexton to Cemetery Supervisor with an increase in two pay grades, development of Brooks Cemetery, proposal to provide exclusive grave openings & closings, proposed fee increases, and CIP project for the irrigation well. Council made no changes to the proposed budget. I Review included the new well house at well # 3, the purchase of a pickup truck, an explanation on the appropriation from retained earnings, the proposed pay and classification study which is budgeted in non- departmental in each of the funds, the PC Workstation for Customer Service. The City Manager reported on the status and future plans for computers. The AS400 system and software installed in 1994 have been fully utilized. ffiM has advised the City that the word processing office is being eliminated and ffiM will no longer support the AS400 based word processing program. This will mean the City will have to migrate to a PC office for word processing and e-mail and the City has already begun the replacement program this year. The CRT' s and PC's purchased in 1994 are obsolete and over the next couple of years will be replaced and the City is staying with the AS400 and HTE software program. A server capability has been developed with the intention of becoming own internet provider to eliminate monthly fees to an outside internet provider. The MIS Director reported the mainframe was upgraded in 1998 and is not at capacity yet but will need disk drive space in approximately 18 months. Further review included the Capital Improvements Program on the lowering of well #2,painting of well # 9, line replacement on several streets, the water meter replacement program, the mobile back-up power pump for well #10, and the purchase of a wheel loader. Council made no changes to the proposed budget. The meeting recessed at 7:20 p.m. The meeting reconvened at 7:35 p.m. g- Review included the reclassification of several positions, rehab to pump station on Robinwood Drive behind sanitation area, vehicle purchase, laptop computer purchase, replacement of ROC units at sewer treatment plant, sanitary lining rehab, rehab concrete structure lift station 5, and sewer line replacement on Anastasia. Council made no changes to the proposed budget. II.....~.,...~ Review included the extra pick-up for residential, residential and commercial tipping fees, a proposed free I white goods pickup once a month, curb and lot, and pave parking employee position adjustment. Proposed fee reduction for residential and commercial customers dependent upon the County' s new agreement with Waste Management. Council made no changes to the proposed budget. i"'."" M~ Review included proposed fee increases, purchase of a pickup truck, purchase of playground equipment, the BMXjSkateboard park at the Hedrick Complex, an exercise track in Ferry Park, installation of restrooms at neighborhood parks, roof replacement at Sr. Center, remove and install new light poles at tennis center, addition of Library Assistant II, and