Fort Walton Beach Council agenda — 10-14-03 regular Council agenda — reading text

a lease must be developed that is beneficial to the City,and that it is a time- sensitive issue since the owners would like the boat to be in operation by the spring. in operation by It was also noted that the permitting process with DEP needs to begin immediately if the boat is to be the spring. if any, would Further discussion included the proposed building of a marina at the Landing and what problems, would be for three to allow the City time to see how the business is working; occur; that the lease agreement years and will be paid for by Sun Quest; and the lack of improvements to the Landing would be part of the lease agreement parking downtown to handle the expected traffic. to bring the boat Charlene Greenwald, Jet Drive, representing MainStreet, advised MainStreet supports the proposal to the Landing and feels it will enhance business downtown. and the lack of parking. Gene Armbruster, 210 Hudson Drive, raised concern about increased traffic downtown move that needs to be considered. Doug Reed, MainStreet, believes the yacht would be a positive it is the City that will work with The Interim City Manager infonned the Submerged Land Lease is with the City so the Submerged Land Lease does not provide for this particular DEP on the permitting process. She advised since activity, the lease would have to be amended. Further, the $ 750 fee for the Submerged Land Lease has been waived by DEP because of the types of activities the City does, and a new activity could very well change what DEP requires the City to pay if a commercial operation is there. The Interim City Manager stated this could be a the lease to determine what additional costs the city may incur as part of the considering factor in agreement Submerged Land Lease. 80 9/ 23/ 03 i i: fi'I~\~~~' I. I; "_ Iy,I(7 [~(/~ ,~~ r;~\, - t\ I ~~ ')~_, ......:.~ ~~_~. ......... "'~, , I _,) l~ I Mr. Kelley moved to conceptually approve the proposal by SQYC to use the T- Dock at the Landing for docking and operation ora 149- passenger ent~rtainment charter yacht, subject to the following conditions: a) Inspection of the dock; b) City Council approval of a lease agreement which includes, but is not limited to, the following: 1) the person, entity responsible for the operation of the boat; 2) the terms of payment including credits; 3) requirements for reports; 4) duration of the lease, with date operation will begin; 5) insurance and indemnification; 6) payment of cost to inspect dock; 7) payment of costs of improvements to the dock necessary to accommodate the charter boat operation; 8) payment of tap fees; 9) payment of cost to run the sewer and water lines to the dock; 10) payment of impact fees; 11) permits and payment of costs of permits, including any annual fees; 12) specific operation of the boat, limitation of hours of operation, noise, signage plan, parking plan; 13) relocation of the boat during certain events; 14) hurricane plan; 15) removal of the vessel during special events as required by the City; 16) waste removal; 17) transfer of waste oil from the site; 18) garbage removal; 19) park clean up; 20) limitation on boat maintenance at the dock; and 21) copies of required permits for the vessel and the operation. c) A modified lease agreement/permit with DEP for the dock facility which is obtained by SQYC who pays all costs of the new lease as well as additional annual fees to DEP, the required submerged land survey, and also any additional fees as a result of the commercial activity. d) . Approval of a parking plan and off-site parking agreement if required; and e) Other conditions as specified by City Council. Motion was seconded by Mr. Anderson and carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. I :~ 1)): 1 pi ~(:-~)~'N~~ 8;~V \>~ v7~" u:~( rtLn~~:{~~~ 1~ jj "'.....; U..::.:.. r~ r\^{'5 ~{ h' f~~ F\~ r [ I' 1~ -'-_ ~ _,--" ._ _ _ _ __~_' ~ _... -.- ... :" ~ ,~, Mr. Tucker moved to authorize the Mayor to execute the Edward Byrne Memorial State and Local Law Enforcement Assistance Program Grant Certificate of Acceptance for the FY 2003- 04 Disrupting Illicit Commerce Grant in the amount of $18, 750.00 with a city match of $6, 250. 00, and the Police Department be with Holmes, permitted to initiate the activities. Mr. Campbell seconded motion and it carried unanimously Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. fE~~,1:E~~~~\~;E~~~ f~~-t~ 1 ~~~};'; ~~'; Mr. Anderson moved to authorize the Interim City Manager to renew various insurance for the City' s of October 1, 2003 through Property, Casualty, and Workers' Compensation Coverages for the period Insurance which includes Buildings and Contents, Inland Marine, September 30, 2004, as follows: Property Boiler & and Crime, at proposed cost of $109, 013; General and Public Officials Liability at a a Machinery, proposed cost of $ 98, 815; Auto Liabilty/Physical Damage at a proposed cost of $ 68, 733; Workers' at proposed cost of $547, 483; all with the Florida League of Cities for an amount of $824, 044; Compensation a Flood Insurance at an estimated cost of $20, 145 through Fisher- Brown, Inc.; Public Official Bonds for a proposed cost of $675; through Fisher-Brown, Inc., with coverage written by Hartford Insurance Group; Petroleum Liability at an estimated cost of $1, 031 through Great American Insurance Company through Risk the lowest Management and Associates, Inc., Fiduciary Liability at a proposed cost of $ 15, 556 through estimated proposal submitted in the solicitation of quotation in February of 2004; Pollution Liability at an cost of $11, 996 through lowest proposal submitted in solicitation of quotations; and Statutory Accident Death American International Company, for a total for Police and Firefighters at a proposed cost of $2, 823 through amount of $ 876,270. 00.  81 9/ 23/ 03 Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. Consideration of appointment to the Firefighters' Pension Trust Fund Board of Trustees. Mr. Tucker moved to appoint Janet Baggett, 312 Brooks Street, SE, to the Firefighters' Pension Trust Fund Board of Trustees for an unexpired term until September 30, 2003, to be followed by a two- year term until September 30, 2005. Dr. Pullen seconded mo~ion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. Declaration of Excess Property at 40 Robinwood Drive. The City Attorney advised there are three issues that need to be addressed with representatives of Stage Crafters is in effect until 2010 for regarding their request to purchase the property at 40 Robinwood Drive. First, the lease 1.00 a year and the City has to declare the property is not needed by the City, it has an existing 1,1Se, and any award or sale has to be based on the best price. Second, the City Attorney explained even if it is declared excess, bids must be received and that does not guarantee Stage Crafters would be the best bidder; and third, it needs to be ascertained She asked Crafters, if they move forward, to contact Staff and how the property came to be City property. Stage work with her to clear up these issues and return back to Council. Charles Wemberley, member of the Board of Directors of Stage Crafters, stated he was advised by the previous have administration that they could not get an extension to the present lease at this point in time. He advised they the organization to continue to it. occupied the building for 23 years and major modifications are needed for use However, Crafters would an extension to the lease if Council would approve it. Stage accept extend the lease, the The Interim City Manager advised if Council wishes to direct Staff to enter into negotiations to with lease standards before it is brought back to