Fort Walton Beach Council agenda — 10-14-03 regular Council agenda — reading text

submit this proposal on behalf of the vendor/ contractor as its act and deed and that the vendor/ contractor is ready, willing and able to perform i.fawarded the contract. I further certify, under oath, that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting-a proposal for the s'ame produc~ or service; no officer, employee or agent of the City of Fort Walton Beach or of any otper interested in said and that the undersigned executed this Proposer' s Certification with full proposer proposal; do so. knowledge and understanding of the matters therein contained and was duly authorized tO, b ~~,~ NAME OF BUSINESS Sworn to and subscribed before me B)1t.,~ ' Jh 0' this ( ) day of SIGNATURE Au t"' R~~ p.~.V'Q~ t NAME & TITLE, TYPEID' ORPRINTED Id~\ A\t'~~~).& u~ O Notary Public, State of rior ,d C\ MAILING ADDRESS Personally Known 1. : Rb^~ ~~\ OR- r .. Produced Identification t:' IDridCl ~ ,. I'-~ V~~ S L- Vl~ CITY, STATE, ZIP CODE_ S'-t~I ~ sS Type: . TELEPHONE NUMBER I........."..... "..IOUIII ICELL:9. ~,.' ......, . W. Cornmlnl." DD0222.775: i ~~, i.~ . fr'18J2007 : .... i ~~ ~ through i 00- 432- 4254) Florida Notary Asan.. Inc. : . Page: 19 Purchasing Department Fort Walton Beach Landing Marina Feasibility : ly Request 1 roposal 03- 119 ADDENDUM PAGE The undersigned acknowledges receipt of the following addenda to the Documents Give number and date of each): c... ci ~ II~ IOf,DOc:"" ev.... ~ u~ ~, t'Jo 4. dd~""& ~ ~ \.$~() Addendum No. Dated ~~ Addendum No. Dated Addendum No. Dated Addendum No. Dated FAILURE TO SUBMIT ACKNOWLEDGMENT OF ANY ADDENDUM THAT AFFECTS THE PROPOSAL PRICES IS CONSIDERED A MAJOR IRREGULARITY AND WILL BE CAUSE FOR REJECTION OF THE PROPOSAL. c... Company 1~~~~~ Signature Title : Purchasing Department Page: 20 Fort Walton Beach Landing Marina y Study Feasitr..... Request for Proposal 03- 119 REFERENCES with name of the Proposer shall submit as part of the proposal package, four (4) business references business, address, contact person, and telephone number, that have utilized the services proposed to the City. Bureau of Beaches and Wetland Resources The Olympia Development Community P. O. Box 1718 Department of Environmental Protection 3900 Commonwealth Boulevard, MS 310 Destin, Florida 32541 Tallahassee, Florida 32399- 3000 Joseph A. Winkeler Catherine Florko, Program Manager 850) 837- 5940 850) 487-4471 Extension 161 850) 837- 0328 fax 850) 488- 5257 fax Florida State Parks Legendary, Inc. 4460 Legendary Drive, Suite 400 Department of Environmental Protection 3900 Commonwealth Boulevard, MS 530 Destin, Florida 32541 Tallahassee, Florida 32399- 3000 Tom Patton Mark Latch 850) 337- 8000 Extension 412 850) 488- 8666 850) 337- 8001 fax 850) 922- 6215 fax Page: 21 Purchasing Department CITY COUNCIL MEETING October 14, 2003 Request award of Click2Gov software to sole source vendor SunGuard HTE of Lake Mary, Florida - Agenda Item No. - 14  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM DATE: October 1, 2003 TO: Joyce Shanahan, Interim City Manager ~ Director FROM: Dominick A. Fiorentino, Management Information Services GOVERNMENT SUBJECT: PROJECT# 5113 - CLICK2GOV ELECTRONIC BACKGROUND for computerization includes As you are aware part of the rolling five year plan citizens of the City of Fort Walton Beach. improvements to delivery of services to the in providing Virtual Government The Sungard HTE Click2GovTM System is the next step will provide a 24 services in an E- commerce environment. The Click2Gov™ System hour 7 day- a- week opportunity for the citizens to do business with the City of Fort Walton Beach. DISCUSSION implement to the first two major For fiscal year 2003- 2004 the budget included plans services which include a Customer Information System (Utility Billing) and a Building software to process Permits system. These two systems along with the peripheral Phase II which will be payments via the Internet comprise Phase I of the project. additional services such as Business or requested in a future fiscal year will comprise Occupational Licensing and Renewals. COST FACTORS we have been able to obtain approximately an Through negotiations with Sungard HTE 18. 25% discount saving the City of Fort Walton Beach $ 3, 763. 75 in the overall cost of an additional reduction of$ 1, 550 for a software licensing for Phase I of the project and on some of the other software products. The total partial payment year of maintenance 5, 313. 75. savings to the city will be approximately $ Services, Credit Card Payment The total cost for License Fees, Implementation & discounts is $26, 091.25. The cost of Activation, and 3rd Party Products after negotiated 120 day warranty period for which we maintenance will be reduced by $ 1, 550 due to a the travel and living will not be paying for Sungard HTE maintenance. anticipate I Phase I cost is HTE trainer to approximately $ 1, 200. The total expenses for the Sungard in account 001- 1500- 519- 6997 30, 761.75. Sufficient funds are budgeted for this project Capital Improvements Program Project#5113). 10f2 DPT027A \ I:\ MEMOS\ MEM02ot13\ M0310011. DOC ttlv1 RECOMMENDATION Beach Code of Ordinances, request Pursuant to Chapter 2, Section 2- 266, Fort Walton services waiver of the bid and authorization of the award of Click2Gov software, process software allowing citizens and third party applications, providing electronic government 24 hour 7 day- a- week access, to SunGard HTE of Lake Mary, Florida, as a sole source execute the necessary documents. vendor; and authorize the Interim City Manager to financial and program SunGard HTE provides the software for the City' s entire application software (utility bil ing/building permitting) and Click2Gov must be compatible with existing software. If approved funding will be provided by: