Fort Walton Beach Council agenda — 10-14-03 regular Council agenda — reading text

foot radius for public notification by the FDEP Deed for the upland property ( this deed establishes the City' s riparian right to access and utilize the submerged lands) In additionJo the-8b requirements by the FDEP, staff expects similar, and in some . ove cases more stringent, requirements from the U. S. Army Corps of Engineers ( Corps). While the FDEP restricts projects of this nature based on expected environmental impact, the Corps restricts projects based on their expected impact to navigation channels. The proposed marina under consideration closely approaches the 100- foot buffer from the main channel of Santa Rosa Sound. Staff will need to gain Corps concurrence before proceeding with the pennitting element of this project. CONCLUSION: Prior to beginning the pennitting process for this facility, staff must first develop a Request for Proposal (RFP) which outlines the required elements described above. Developing a RFP at this time will be accomplished at the Staff level and does not require additional funding. After:development of the RFP, the project will be bid out in order to solicit quotes from qualifietFengineering finns which specialize in this type of service. Staff estimates the following costs for specific elements of the project: Hydrographic Study $ 5, 000 Boundary Survey of Submerged Lands Lease Area $ 1, 000 Water Quality Testing $ 5, 000 to 10, 000 Based on the above infonnation, the feasibility study/pennitting phase of the project will likely cost between $ 10, 000 and $20, 000 depending on the scope of services specified in the RFP. However, the overall cost may change depending on the level of competition and degree of interest among engineering finns. Should Council agree to proceed, Staff will short- list the interested finns and present this list, in ranked order, for Council approval at a later date. This element ofthe. project must be completed prior to seeking approval from the Governor and Cabinet. Once all preliminary approvals are received, Staff w'ill request Council approval for the final d~ ign element of the project. RECOMMENDATION: Staff recommends City Council approval to begin the Request for Proposals ( RFP) to perfonn a feasibility study for a process to secure a qualified, competent engineering finn new 50- slip marina to be located at the City of Fort Walton Beach Landing property. If approved, Staff will provide a short- list of ranked finns for Council review at a later date. Submitted Bv: John Hofstad, Assistant Public Works Director Date Reviewed and Submitted Bv: 2  Date Gene Peters, Parks and Recreation Director Reviewed and Concur: Date Reid Silverboard, City Manager 3 i 1 J. j REQ~ STFOR,PROPOSALS~ . EN:GINEERlNG ~ERVlCES, FORT WALTON BE.ACII. LA~ ING MARINA 119 ., RFP03.. AUGUSTS, 2003 - ACT NAME:, WilliarnY. Pbi11ips~'n"p.E. CQiq E- mail: phil.phillips@fabreinc:com. '. fABREENGINEERlNG INC. 1I9GREGORY SQUARE PENSACOLA, FLORIDA 32SQ1 TEL: ( 850) 433"6438 FAX~ (8? O) 1842 434-- @ FABRE ENGINEERING, INC. Eaglneers . Plannen . Suneyon TABLE OF CONTENTS DESCRIPTION PAGE NO. Letter of Transmittal ------------------------------------------------------------ 1 General Information ------------------------------------------------------------- 2 ir. ilities----------------------------------------------------------------- 3 nrr<: al'at> 5 Project EXl'erience -------------------------------------------------------------- 8 Project T earn -------------------------------------------------------------------- 12 Proj ect Al'l'roach --------------------------------------------------------------- 13 Project Man Hours and <:ost-------------------------------------------------- 19 Prol'oser' s Certification--------------------------------------------------------- AddendU1Il Page------------------------------------------------------------------ 20 FlefereIlces ------------------------------------------------------------------------ 21 @ FABRE ENGINEERING INC ENGINEERS . PLANNERS . SURVEYORS August 5, 2003 Ms. Helen Spencer, City Clerk City of Fort Walton Beach- 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 RE: Engin'eering Services for Fort Walton Beach Landing Marina - RFP 03- 119 Dear Ms. Spencer: Fabre Engineering fuc. is pleased to submit this proposal to the City of Fort Walton Beach for the surveying, engineering and scientific services required to evaluate the feasibility of constructing a twenty- five slip marina at the Fort Walton Beach Landing. Our qualifications and performance record verify that we are well suited to assist the City on this project as we have provided surveying, planning, permitting, in Okaloosa, Santa design, and construction administration ( in whole or in part) for nineteen marinas Rosa, and Escambia Counties. fu addition, I am the Owner/ Captain of a 50 foot vessel and am intimately familiar with numerous marina types and features from a user standpoint. . We will provide all engineering and surveying in-house and use the services of Edmisten and Associates for biological and ecological evaluations and .BuDock-Tice and Associates for architecturalllandscape P.E. services for the dock master building evaluation. I will be Principal- In- Charge, Mr. Phil Phillips, be in of surveying. We will work will be our Project Manager and Mr. Ricky Sears, P. S. M. will charge with Project Manager, keeping him to date on our progress and, hopefully, getting him to closely your up attend our meetings with the regulatory agencies. We point out that some of the proposed tasks may not Also, should the City be required and that our proposed fee would be reduced accordingly. we or the fee determine at any point that the project is not feasible, work will be immediately halted and deem the project feasible, the work adjusted to reflect work done up to that point. Should the City accomplished during our Study will be used in permitting and design phaSes to follow. state, and federal Fabre Engineering, Inc. is thoroughly familiar with all applicable city, county, all regulatory regulations and 'has a close working relationship with City Staff and representatives of of engineering agencies as well as a successful record in obtaining permits. Weare nearing completion this project. and surveying services on our other City projects and are able to immediately begin work on We appreciate the opportunity to submit this Proposal for your consideration and we pledge to provide services with which you will be pleased. top- quality, professional, and timely engineering and surveying or desire additional information, please contact me at ( 850) 64- 38 433;. If should have you any questions or byemail atfrank.fabre@fabreinc. com. Sincerely, FABRE ENGINEERING, INe. President L~ 119 GREGORY SQUARE PENSACOLA, FLORIDA 32501 . TEL: ( 850) 433- 6438 FAX: ( 850) 434-7842  @ FABRE ENGINEERING, INC. EngIneers. Plmmers . Surveyors GENERAL INFORMATION Submitting Firm: Fabre Engineering, Inc. 119 Gregory Square Pensacola, Florida 32502- 4915 Contact Person: William V. Phil) ( Phillips, n, P.E. Senior Project Manager Hours: Monday - Friday 7: 30 a.m - 5: 00 p.m (CST) Business: Locally Owned and Operated Firm President - Frank J. Fabre, P.E.,P. S. M. Incorporated in September 1981 as Fabre Engineering, Inc. Staff: Five ( 5) - Professional Engineers One ( 1) - Profession31 Surveyor and Mapper One (1) - Engineer Intern Two ( 2) - Construction Inspector Four (4) - CADD Technicians Four ( 4) - Administrative Support Staff Five (5) - Survey Crew Members Total Employees: Twenty-two ( 22) Certifi.~1ion: Florida Certified for Engineering and Surveying Page: 2  FIRM ITIES @ CAPABD.. FABRE ENGINEERING, INC. 119 Gregory Square - Pensacola, FL 32502 Telephone - ( 850) 433- 6438 Facsimile ( 850) 434-7842