Okaloosa County BOCC — March 4, 2014 — Emergency Agreement for Beach Cleaning Services — reading text

beach accessways (#2 and #5) provided for beach cleaning and emergency vehicle access or other routes as approved by the COUNTY. POSTPONED WORK SCHEDULE MAKE-UP . If inclement weather or any other unavoidable condition prevents the CONTRACTOR from performing the work on a scheduled date, the CONTRACTOR shall report such to the TDD official in charge. The CONTRACTOR shall make up the corresponding number of work days postponed, in accordance with the directions given by the TDD official in charge. No additional compensation will be allowed for such extension or for corrective work undertaken. . All make-up work shall be by mutual agreement between the CONTRACTOR and the TDD official in charge. . In the event any make-up work is impracticable and cannot be performed, the CONTRACTOR will not be paid for any such non-performance or incomplete work. Payment for the work shall be pro-rated and the CONTRACTOR shall be paid only for the days worked. LIQUIDATED DAMAGES It shall be mutually agreed and understood between the parties to the contract that time and strict adherence to the work requirements shall be the essence of the contract, and in case of failure on the part of the CONTRACTOR to complete each cleaning within the time agreed upon and within the specified work requirements, the COUNTY will be damaged and the amount of said damages, being difficult, if not impossible, of definite ascertainment and proof, it is hereby agreed that the amount of such damages shall be estimated, agreed upon, liquidated and fixed at_ two hundred and fifty dollars ($250.00)) for each cleaning day for each infraction. The CONTRACTOR hereby agrees to pay the COUNTY as liquidated damages in the above amount. Any of the following infractions shall result in the assessment of liquidated damages: 10 . Failure of the CONTRACTOR to notify the TDD official in charge that the work performance cannot be performed or competed on the regularly scheduled date. . Failure of the CONTRACTOR to report for work on the regular and make-up work date after notifying the TDD official in charge that the work will be performed. . Failure of the CONTRACTOR to provide the beach cleaning due to equipment failure. It is the CONTRACTOR’s responsibility to provide equipment at his own expense to clean the beaches. . Failure to keep the beach clean of trash and other debris. . For any other violation of the contract requirements. . Exceptions: a. All beach cleaning services that cannot be performed due to Armed Forces maneuvers, tidal wave disaster, any act or causes of God for which is beyond the control of CONTRACTOR. b. Collecting and disposing of unusually large amounts of seaweed from unusual flood tides, heavy tidal actions, marine turbulence, marine storm or other acts of God. c. All exceptions shall be made up by mutual agreement between the CONTRACTOR and the TDD official in charge as soon as practicable. The CONTRACTOR shall not be paid for any work scheduled that is incomplete or not performed. BEACH REPAIR AND HAZARD MANAGEMENT Any existing utilities and structures such as water lines, electric conduits, sewer lines, drinking fountains, buildings, etc., which may be damaged by the CONTRACTOR’s equipment, employees, etc., shall be immediately repaired by the CONTRACTOR within eight (8) hours after damage. If the repairs are not completed within the specified time, the TDD reserves the right to hire another CONTRACTOR to make the necessary repairs and deduct the repair costs from the amount owed by the CONTRACTOR, if any, or to invoice the CONTRACTOR for such repairs. Hazard Management CONTRACTOR agrees to provide such hazard management services as the COUNTY shall reasonably request; including, but not limited to, the removal of broken glass, the shoring of eroded and deteriorated walkways by moving fill into place around them, grading storm-cut escarpments and removing threatening debris. CONTRACTOR shall have equipment available to lift and remove the beach foreign material within acceptable i1 levels agreed upon between the CONTRACTOR and the TDD official in charge. CONTRACTOR agrees to be available for the performing of such services on an emergency basis and shall respond to the request by the COUNTY for the correction of such hazardous conditions as promptly as reasonably possible. CLEANING SCHEDULE AND COMPENSATION Barring unavoidable delays, all trash containers shall be emptied by 9:00 a.m. on each scheduled day as follows: TRASH PICK-UP: 3/1/14 — 4/30/14 MACHINE CLEANING: 3/1/14 — 4/30/14 TRASH PICK-UP: 3/1/14 — 4/30/14 MACHINE CLEANING: 3/1/14 — 4/30/14 TRASH PICK-UP: 3/1/14 — 4/30/14 MACHINE CLEANING: 3/1/14 — 4/30/14 HAND CLEANING: OKALOOSA ISLAND 7 days per week 61 days at $318.25 per day = $19,413.25 5 days per week (Mon., Tues., Weds., Fri., and Sat.) 44 days at $370.50 per day = $16,302.00 DESTIN 7 days per week 61 days at $437 per day = $26,657.00 5 days per week (Mon., Tues., Weds., Fri., and Sat.) 44 days at $494 per day = $21,736.00 NORRIEGO POINT: 3 days per week 26 days at $30 per day = $780.00 2 times per month 4 days at $200 per day = $800.00 2 times per month. (Contractor shall provide utility vehicle and staffing to walk through the area removing trash. This service includes: | utility vehicle, 2 individual and disposal.) 3/1/14 — 4/30/14 4 days at $175 per day = $700.00 12 TOTAL COMPENSATION: NOT TO EXCEED $86,388.25 REIMBURSEABLE COSTS FOR DISPOSAL OF TRASH The CONTRACTOR shall properly dispose of all trash collected from the beach, as directed by the COUNTY. The CONTRACTOR shall submit with each monthly invoice the official receipt for the disposal fees to be reimbursed by the COUNTY. Under no circumstances shall trash collected from areas other than the beaches of Okaloosa Island and Destin be submitted to the COUNTY for reimbursement. The COUNTY shall reimburse the CONTRACTOR an amount not to exceed $6,500.00 for the disposal fees incurred by the CONTRACOR under this Emergency Agreement. 13 Il. Ii. Minutes Okaloosa County Board of Commissioners Tuesday, February 18, 2014— 6:00 PM Water & Sewer Administration Building County Administrator's Update Commissioner's Minute Public Comments Related to Current Agenda Public Hearing 1. Alpha Omega Investment FLUM Amendment/Rezoning RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Request approval of Expansion of Regional Activity Center Boundary and Extension of Trip Vesting Period RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes 3. Request public comment and consideration concerning the addition of a street light at 614 Pelican Drive within the Okaloosa Island MSBU. District: 2. RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes 4. Public hearing for the vacation of a portion of 2nd Avenue and alleyway through Block 2, Port Dixie in Shalimar Revised: 2/19/2014 12:59 PM Page 1 of 8 Regular Meeting (South) Minutes February 18, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Dave Parisot, Commissioner District 2 AYES: Amunds, Boyles, Harris, Parisot, Windes V. Visitor 1. Request approval of proclamation recognizing the 125th Anniversary of Florida Public Health and Liza Jackson as Public Health Hero in Okaloosa County. RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Don Amunds, Commissioner District 4 AYES: Amunds, Boyles, Harris, Parisot, Windes 2. Request approval of Proclamation recognizing the Distinguished Young Women’s Day in Okaloosa County in Honor of Natalie Katherine Lawson RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Amunds, Boyles, Harris, Parisot, Windes 3. Representative from The Frazer Lanier Company, Inc to present a request to the Board for assistance in obtaining industrial bonds for Auburn Water Systems. RESULT: ADOPTED [4 TO 0] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Dave Parisot, Commissioner District 2 AYES: Don Amunds, Wayne Harris, Dave Parisot, Kelly Windes ABSTAIN: Nathan Boyles VI. Consent Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Dave Parisot, Commissioner District 2 SECONDER: Nathan Boyles, Commissioner, District 3 AYES: Amunds, Boyles, Harris, Parisot, Windes Pulled for separate votes: #16, 26 & 29. 1. Request approval of First Amendment to World Fiber Technologies, Inc. Contract C10-1838-IS. 2. Request approval of final payment on CCI Systems, Inc. Contract C13-2034-IS Okaloosa County Board of Commissioners Page 2 Printed 2/19/2014 Regular Meeting (South) Minutes February 18, 2014 3. 4, 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Request approval of the Eglin AFB ARFF Development Contract Request approval of and authorize the Chairman to execute a Proclamation designating May 4-10, 2014 as "Drinking Water Week" in Okaloosa County. Request approval of and authorize the Chairman to execute a Proclamation declaring the month of April as "Water Conservation Month" in Okaloosa County. Request approval for a Qualified Beach Vendor Certificate submitted by Destin Yoga for the 2014 calendar year. District: 5 Request approval of a Special Event Permit to utilize a county beach area on Okaloosa Island near the Boardwalk for a five day Volleyball Tournament to be held April 23 - 27, 2014 from 9:00 a.m. - 5:00 pm each day, sponsored by Southern Events Management, Inc. District: 2. Request approval to Award Contract to Insituform Technologies for Cured in Place Stormwater Pipe Rehabilitation (RFB #RD 14-14) Request approval of the Re-appointment of Jeff Linn and Joel Richardson to the Electrical Competency Board Request approval of the Re-Appointment of David Cummins to the Plumbing Competency Board Request approval of the Re-Appointment of David Galliard, Roger Casey and Lee Jackson to the Mechanical Competency Board Request approval of the Re-appointment of Skip Royster to the Construction Competency Board Approval of Budget Resolutions & Transfers Request approval of Okaloosa County Transit Task Order for City of Crestview funding and General Revenue to match City of Crestview funding. Request approval to Award the bid for Repair and Painting Countryview and Bluewater Tanks (RFB # WS 24-14) Seeking Authorization to Auction Surplus Items. Seeking Board Approval to Purchase Two (2) 14 Cubic Yard Heavy Duty Dump Trucks Approve Contract with Bill Smith Electric for Electric Manhole Rehabilitation (RFB # WS 03-14) Award and Sign Contracts for Network Cabling and Repair (RFB# IS 17-14) Requesting Board approval and Award of Bid for Reroofing Tourist Development Department Welcome Center (RFB # TDD 16-14) Okaloosa County Board af Commissioners Page 3 Printed 2/19/2014 Regular Meeting (South) Minutes February 18, 2014 21. Requesting approval to Award of Bid for Biosolids Removal & Transportation (RFB #WS 21-14) 22. 2014 Federal Transit Administration (FTA) Certifications and Assurances 23. Request approval to solicit quotes in lieu of bids for the Cell Phone Waiting Area Parking Lot project at Northwest Florida Regional Airport 24. Request approval of Resolution by the Okaloosa County Board of County Commissioners supporting the widening of US 98 from County line to Airport Road in Destin 25. Request approval of minutes for the January 7th & 21st 2014 BCC Meeting. 26. Request Approval to Solicit Proposals for Airport Leased Vehicles 27. Request approval of Resolution by the Okaloosa County Board of County Commissioners supporting legislation to control population of